SPECIAL VACANCY ANNOUNCEMENT
Open to Internal & External Candidates
| Vacancy No. | IOM-SVN/0117/2019 |
| Position Title | Logistics/Fleet Assistant |
| Duty Station | Addis Ababa |
| Classification | General Service Staff, G5 |
| Type of Appointment | SVN, Six months with possibility of extension |
| Estimated Start Date | As soon as possible |
| Posting Period | 15.10.2019-29.10.2019 |
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal & External candidates are eligible to apply to this vacancy.
Background
Under the general supervision of the Chief of Mission SLM Addis Ababa and the direct supervision of the Procurement & Logistics Officer, Resource Management Unit (RMU), the incumbent will be responsible for the following;
Responsibilities and Accountabilities:
- On a local level, liaise with customs and revenue officials to facilitate clearance of IOM consignments, as required by the country law. Advise on importation & exportation of any Duty Free commodities and assist International Staff in obtaining VAT exemption and Custom clearance.
- Supervise IOM Drivers and Motorcycle messengers in Addis Ababa, ensuring optimal use and safety of the IOM fleet.
- Liaises with clearing agent and ensures timely availability of documentation process and shipment release from customs.
- Responsible for customs/warehouse charge payment process and arrange transport or hire trucks if needed for the shipments to be delivered from customs to warehouse/office.
- Responsible for the compiling, filing and review of customs clearance documentation for all IOM shipments.
- Assist at the airport for high delegate arrival/departure with airport VIP salon arrangements, VIP car (palace car) arrangement.
- Responsible for fuel coupon request and settlement complete document form and responsible to control for each fuel litres used consumption report.
- Actively participate in logistic & fleet management meetings with UN & external and internal meetings.
- Coordinate with RMO and Procurement Officers for budget updates and disposal of the mission’s fleet.
- Keep all vehicles registration documents, taxes and stamps according to the laws and regulations in force. Maintain a file for each vehicle where copies of purchase invoice, insurance and other relevant documents must be kept and due notice of insurance renewals of all IOM vehicles.
- Responsible for fleet management, assigning vehicles for missions/activities inside and outside of Addis in a cost effective manner.
- Ensure all vehicles in the IOM fleet are in very good working order. Arrange the periodic monitoring of maintenance for the IOM fleet including Sub Offices and maintain liaison with local garages to obtain information with regard to cost of parts, service charges, labour, etc, ensuring good quality service, guarantees and proper adherence to IOM procurement guidelines and report and facilitate any problems needing assistance/repair;
- Responsible for the compiling, filing and review of vehicle documentation including completed log books for all vehicles and review Log books including those from Sub Offices, advise on anomalies in relation to fuel consumption, insurance files, maintenance files including Sub Office vehicles and completes of files.
- Ensure that Drivers perform daily vehicle check-up of oil, water, battery brakes, tires etc. and inspect vehicles for cleanliness; Do spot checks as necessary to ensure compliance.
- Responsible to control all vehicles insurance coverage, ensuring proper filing of insurance and accident information, In case of accidents coordinate internal flow of information, and follow up with Traffic Police and Insurance companies to claim/recover damages. Ensure that all accidents are handled within IOM Guidelines/the rules & regulations of the organization.
- Advise on vehicle MOSS Compliance in coordination with Security Focal Point and Security Assistant for the Addis mission and its sub offices, including advising on the maintenance and acquisition of equipment or problems with equipment, and ensure appropriate accessories and spare parts are available for vehicles.
- Any other additional duties that may be assigned.
Job Requirements
Required Qualifications and Experience
Education
Bachelor’s degree in Automotive Mechanics, logistics and transportation or a similar field.
Experience
Five years of relevant work experience in logistics and knowledge of vehicle repair;
Proven Track record to supervise and coordinate Drivers and a fleet of vehicles
Experience in using Microsoft Office packages – (Outlook, Word, and Excel);
Good negotiation and problem solving skills;
Mature individual and able to work overtime when requested and independently in stressful conditions;
Active team player, able to work under pressure and to carry out tasks accurately with attention to detail and instructions, personal commitment, efficiency, flexibility and able to work effectively and harmoniously with colleagues from various cultures and professional backgrounds;
Supervisor/ basic managerial skill;
NGO/INGO experience is a plus;
Very good communication and interpersonal skills.
Languages
- Thorough knowledge of English & Amharic is required;
- Knowledge of local languages is Advantageous.
VALUES AND COMPETENCIES
The incumbent is expected to demonstrate the following values and competencies:
Values:
- Inclusion & respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion wherever possible.
- Integrity & transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
How to Apply
How to apply:
Interested candidates are invited to submit their application/ motivation letter enclosed with only detail CV written in English via our e-mail address [email protected], by October 29, 2019 at the latest, referring the position title and Vacancy number in the subject line of your email; no photocopies of educational/training certificates is required at this stage; applicant who doesn`t follow the required application procedure will automatically be disqualified from the competition.
Only shortlisted candidates will be contacted.
We strongly encourage qualified women to apply!
More Information
- Job City Addis Ababa
