Logistics Manager 124 views0 applications


Role & Responsibilities

Ensure an effective supply chain is in place at all times, and that standard logistics and related administrative systems are established and implemented within Medair country programmes. The role provides strategic direction, management and evaluation of all aspects of logistics, ensuring relevant information, reporting and accountability requirements are met. The Logistics Manager also plays an important role in external representation, legal compliance, team leadership and capacity building of logistics staff.

Project Overview

Emergency health projects targeting displaced, war affected and vulnerable populations in NE Congo. Developmental projects aimed at long term and sustainable behaviour change in general population and state health employees to improve public health outcomes.

Workplace & Conditions

Field based position in Goma, Democratic Republic of Congo. Take a look at Medair’s work in DR Congo.

Starting Date / Initial Contract Details

August 2019. Full time, 24 months.

Key Activity Areas

Logistics Management – Supply Chain

  • Provide technical oversight and ensure proper supply chain management practices and procedures are in place and maintained according to Medair standards. To include sourcing and procurement, warehousing, transportation and management of logistics resources in fleet, equipment and facilities.
  • Share information on assessments and proposed interventions, providing overviews of logistics requirements for the development of project proposals and subsequent projects. Proactively engage with key staff to ensure project planning and budgeting.
  • Manage the procurement process in accordance with Medair policies and procedures, in a transparent, accountable, efficient and cost effective manner. Ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items.
  • Locate and negotiate contracting for warehousing that is secure, well-maintained, and meets health and safe working practice requirements. Oversee warehouse operations. Conduct periodic ‘spot checks’ and put systems in place to increase stock reliability.
  • Ensure international / national transportation of freight by land, sea and air is in line with programme budgets / needs ensuring the most cost effective and reliable transport is used for the timely delivery of supplies to projects. Actively engage with freight forwarding agencies, freight handling/clearance agents, and local customs, to ensure cargo is managed at all points of the supply chain.

Logistics Management – Resources

  • Ensure the management of vehicle fleet is in line with Medair standards; ensure appropriate allocation and safe use of vehicles throughout the programme and ensure servicing and maintenance schedules are adhered to. Ensure usage of fuel is correctly supervised, logged and recorded.
  • Supervise and coordinate all matters regarding all types of equipment and assets including communication, IT and power.
  • Support the proper management of existing field bases, establishment of new ones and closing of existing ones.
  • Implement and update logistics aspects of security plan to ensure resources and facilities are ready at all times for either hibernation or evacuation.

Representation

  • Proactively engage with suppliers, partners, local authorities, other NGOs, clusters and stakeholders, to plan, organise, and schedule distribution of goods and material as well as to ensure good coordination and adequate information sharing, address common concerns/problems and seek solutions.

Financial Management

  • Compile and validate the logistics component of all base and project budgets. Monitor spending of assigned budgets, ensuring they are in line with Medair and donor guidelines.

Staff Management

  • Manage staff with integrity and foresight, and in accordance with HR procedures and policies to ensure that they maintain the highest standards of accountability and professionalism. This includes recruitment, appraisal, objective setting, performance review, producing development plans, determination of training needs, establishing and monitoring work plans, etc.
  • Ensure that all logistics and relevant programme staff are adequately trained and, if necessary, create possibilities for capacity building, mentoring and coaching.

Security Management

  • Ensure security procedures for Goma base are in place, guidelines are kept up-to-date and staff receive relevant security information. This includes reviewing security arrangements on a regular basis, maintaining communication, providing briefings and ensuring the availability of emergency equipment.

Team Spiritual Life

  • Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
  • Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
  • Encouraged to join and contribute to Medair’s international programmes and HQ prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

  • Professional qualification in logistics or training in Supply Chain Management, Business Management or a related field.
  • Strong working knowledge of English and French (spoken and written). Swahili is an asset.

Experience / Competencies

  • 2 years relevant logistics and management experience in emergency or development context.
  • Experience of budget management and ability to prepare timely, and accurate financial reports.
  • Experience working in a cross-cultural setting, preferably in the logistics sector.
  • Advanced planning, coordination, assessment, analytical and problem solving skills.
  • Technical understanding of mechanical and communication equipment.
  • Demonstrable knowledge of rules, regulations and donor policies governing the compliance / regulatory management of procurement rules from US, EU, UN and other agencies.
How to apply:

Before you apply

Please ensure you are fully aware of the:

a) Medair organisational values.

b) Profiles and benefits package provided for Internationally Recruited Staff (IRS).

c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).

Application Process

To apply, go to this vacancy on our Medair page.

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

More Information

  • Job City Goma
  • This job has expired!
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Medair is a humanitarian aid organisation inspired by Christian faith. For our Headquarters and Internationally Recruited Staff, we are looking for professionals who share our values, and are committed and motivated to relieve suffering in some of the world’s most remote and vulnerable communities. What’s so rewarding about a career with Medair? You will help save and sustain the lives of people who truly need assistance, while also learning new skills in a complex humanitarian environment. You will immerse yourself in a foreign culture and experience the joys and challenges of living and working with an international team. You will know the rich blessing of saving a life, of teaching new skills, of seeing communities restored and transformed.

Medair is an international non-governmental organization NGO of humanitarian aid with a stated mission, "to relieve suffering in some of the world’s most remote and devastated places." Medair provides emergency relief and recovery services including Health and Nutrition; Water, Sanitation, and Hygiene; and Shelter and Infrastructure. Medair lists its values as: hope, compassion, dignity, accountability, integrity, and faith.Medair’s statutes were registered in 1989 with the Registre du Commerce of the state of Vaud, Switzerland. Its international and operational headquarters are based in Switzerland. Medair has been active in 31 countries, working in some of the most remote, hard-to-reach places in the world. It is independent of any political, economic, or social authority. As a signatory of the Code of Conduct for the International Red Cross and Red Crescent Movement and NGOs in Disaster Relief, the organization provides aid to the most vulnerable, irrespective of race, gender, religion, age, or nationality.Medair has approximately 750 employees worldwide, many with years of humanitarian experience. Medair’s annual operating income in 2013 was USD 45.3 million. Its programs served 1.25 million direct beneficiaries in 2013.The organization is responding to the Nepal earthquakes, to the Syrian refugee crisis in Lebanon and Jordan and providing relief and recovery services in, South Sudan, Iraq, Democratic Republic of Congo, Madagascar, Afghanistan, Syria and Somalia. Recent programs have been run in Albania, Angola, Armenia, Bangladesh, Chad, Chechnya, Haiti, India, Indonesia, Ingushetia, Iraq, Iran, Kenya, Kosovo, Liberia, Mozambique, Ossetia, Philippines, Rwanda, Somalia, Sri Lanka, Sierra Leone, Sudan, Pakistan, Uganda, and Zimbabwe.

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0 USD Goma CF 3201 Abc road Fixed Term , 40 hours per week Medair

Role & Responsibilities

Ensure an effective supply chain is in place at all times, and that standard logistics and related administrative systems are established and implemented within Medair country programmes. The role provides strategic direction, management and evaluation of all aspects of logistics, ensuring relevant information, reporting and accountability requirements are met. The Logistics Manager also plays an important role in external representation, legal compliance, team leadership and capacity building of logistics staff.

Project Overview

Emergency health projects targeting displaced, war affected and vulnerable populations in NE Congo. Developmental projects aimed at long term and sustainable behaviour change in general population and state health employees to improve public health outcomes.

Workplace & Conditions

Field based position in Goma, Democratic Republic of Congo. Take a look at Medair’s work in DR Congo.

Starting Date / Initial Contract Details

August 2019. Full time, 24 months.

Key Activity Areas

Logistics Management – Supply Chain

  • Provide technical oversight and ensure proper supply chain management practices and procedures are in place and maintained according to Medair standards. To include sourcing and procurement, warehousing, transportation and management of logistics resources in fleet, equipment and facilities.
  • Share information on assessments and proposed interventions, providing overviews of logistics requirements for the development of project proposals and subsequent projects. Proactively engage with key staff to ensure project planning and budgeting.
  • Manage the procurement process in accordance with Medair policies and procedures, in a transparent, accountable, efficient and cost effective manner. Ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items.
  • Locate and negotiate contracting for warehousing that is secure, well-maintained, and meets health and safe working practice requirements. Oversee warehouse operations. Conduct periodic ‘spot checks’ and put systems in place to increase stock reliability.
  • Ensure international / national transportation of freight by land, sea and air is in line with programme budgets / needs ensuring the most cost effective and reliable transport is used for the timely delivery of supplies to projects. Actively engage with freight forwarding agencies, freight handling/clearance agents, and local customs, to ensure cargo is managed at all points of the supply chain.

Logistics Management – Resources

  • Ensure the management of vehicle fleet is in line with Medair standards; ensure appropriate allocation and safe use of vehicles throughout the programme and ensure servicing and maintenance schedules are adhered to. Ensure usage of fuel is correctly supervised, logged and recorded.
  • Supervise and coordinate all matters regarding all types of equipment and assets including communication, IT and power.
  • Support the proper management of existing field bases, establishment of new ones and closing of existing ones.
  • Implement and update logistics aspects of security plan to ensure resources and facilities are ready at all times for either hibernation or evacuation.

Representation

  • Proactively engage with suppliers, partners, local authorities, other NGOs, clusters and stakeholders, to plan, organise, and schedule distribution of goods and material as well as to ensure good coordination and adequate information sharing, address common concerns/problems and seek solutions.

Financial Management

  • Compile and validate the logistics component of all base and project budgets. Monitor spending of assigned budgets, ensuring they are in line with Medair and donor guidelines.

Staff Management

  • Manage staff with integrity and foresight, and in accordance with HR procedures and policies to ensure that they maintain the highest standards of accountability and professionalism. This includes recruitment, appraisal, objective setting, performance review, producing development plans, determination of training needs, establishing and monitoring work plans, etc.
  • Ensure that all logistics and relevant programme staff are adequately trained and, if necessary, create possibilities for capacity building, mentoring and coaching.

Security Management

  • Ensure security procedures for Goma base are in place, guidelines are kept up-to-date and staff receive relevant security information. This includes reviewing security arrangements on a regular basis, maintaining communication, providing briefings and ensuring the availability of emergency equipment.

Team Spiritual Life

  • Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
  • Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
  • Encouraged to join and contribute to Medair’s international programmes and HQ prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

  • Professional qualification in logistics or training in Supply Chain Management, Business Management or a related field.
  • Strong working knowledge of English and French (spoken and written). Swahili is an asset.

Experience / Competencies

  • 2 years relevant logistics and management experience in emergency or development context.
  • Experience of budget management and ability to prepare timely, and accurate financial reports.
  • Experience working in a cross-cultural setting, preferably in the logistics sector.
  • Advanced planning, coordination, assessment, analytical and problem solving skills.
  • Technical understanding of mechanical and communication equipment.
  • Demonstrable knowledge of rules, regulations and donor policies governing the compliance / regulatory management of procurement rules from US, EU, UN and other agencies.
How to apply:

Before you apply

Please ensure you are fully aware of the:

a) Medair organisational values.

b) Profiles and benefits package provided for Internationally Recruited Staff (IRS).

c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).

Application Process

To apply, go to this vacancy on our Medair page.

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

2019-08-20

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