Mail and File Clerk 75 views0 applications


Job Title:        Mail and File Clerk

Duty Station:  Addis Ababa (HO)

Required Number: One

POSITION SUMMARY:

 To serve as the Mail and File Clerk for incoming/outgoing mails and interdepartmental correspondences.

 MAJOR ACCOUNTABILITIES:

·         Record all incoming and outgoing correspondence

·         Follow-up overdue actions with office secretaries and prepare delinquent action reports from the automated tracking system.

·         Maintaining up-to-date files on daily basis and retrieving records when requested by staff.

·         Ensure that out-going letters are received by the concerned organization/person

·         Provide document reproduction, binding, scanning and laminating services.

·         Receive and distribute letters, faxes and other types of correspondence.

·         Write Support Letters to be issued to other entities

·         Perform Other Tasks as instructed by immediate Supervisor.

Job Requirements

  Diploma in Secretarial Science and one year of experience. Or

·         Certificate in Secretarial Science and 3 years of experience.

More Information

  • Job City Addis Ababa
  • This job has expired!
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ICAP at Columbia University's Mailman School of Public Health supports programs and research that address HIV/AIDS and related conditions and works to strengthen health systems. ICAP currently supports HIV/AIDS prevention, care and treatment programs in 13 African countries including: Côte d'Ivoire, Ethiopia, Kenya, Lesotho, Mozambique, Nigeria, Rwanda, South Africa, Swaziland, and Tanzania. ICAP supports several hundred project sites, which provide HIV prevention, care and treatment to hundreds of thousands of individuals.

Launched in 2004 as the International Center for AIDS Care and Treatment Programs, ICAP is led by its Director Wafaa El-Sadr. With a special emphasis on family-focused care, use of multidisciplinary teams, attention to the multitude of needs of individuals at risk for or living with HIV/AIDS, ICAP programs include HIV counseling and testing, prevention of mother-to-child HIV transmission, comprehensive HIV care, antiretroviral therapy, and management for related conditions, such as tuberculosis.

ICAP's goal is to build capacity for the implementation of diverse programs and to support the strengthening of other aspects of health systems, such as the renovation of health facilities, the training and mentoring of health care providers, and building the capacity of program managers and administrators. Such programs include Clinical Mentorship Systems Training and the ICAP Nurse Capacity Initiative. In addition, ICAP supports a Student Opportunities Program for undergraduate and graduate student from all disciplines.

ICAP partners with both public and private organizations, including ministries of health, the World Health Organization, and UNAIDS. Partnerships with non-governmental and community-based organizations, as well as faith-based groups, address care for at-risk populations, including children, and create income-generating projects for people living in affected communities.

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0 USD Addis Ababa CF 3201 Abc road Full Time , 40 hours per week International Center for AIDS Care and Treatment Programs (ICAP)

Job Title:        Mail and File Clerk

Duty Station:  Addis Ababa (HO)

Required Number: One

POSITION SUMMARY:

 To serve as the Mail and File Clerk for incoming/outgoing mails and interdepartmental correspondences.

 MAJOR ACCOUNTABILITIES:

·         Record all incoming and outgoing correspondence

·         Follow-up overdue actions with office secretaries and prepare delinquent action reports from the automated tracking system.

·         Maintaining up-to-date files on daily basis and retrieving records when requested by staff.

·         Ensure that out-going letters are received by the concerned organization/person

·         Provide document reproduction, binding, scanning and laminating services.

·         Receive and distribute letters, faxes and other types of correspondence.

·         Write Support Letters to be issued to other entities

·         Perform Other Tasks as instructed by immediate Supervisor.

Job Requirements

  Diploma in Secretarial Science and one year of experience. Or

·         Certificate in Secretarial Science and 3 years of experience.

2020-11-09

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