Manager Finance & Sub-recipient Capacity Building 246 views0 applications

Finance & Sub-recipient Capacity Building Manager

Under the supervision of Director Finance, Operations & G&C, the Finance & Sub-recipient Capacity Building Manager will manage the sub-recipient monitoring aspects of all the sub-recipients under the project as well as liaise with the other finance functions to ensure compliance, and effective internal controls are in place.

Responsibilities:

Sub-recipient Compliance and Risk management

• Ensure there is an existing and efficient risk assessments/reassessment process and mitigation of risk profiles for sub-recipients
• Management of sub-recipient monitoring schedules based on risk and ensuring the tracking of mitigating support as well as corrective actions taken

·         Management and monitoring of all program cost share including grantee cost share plans and ensuring timely resolution and compliance of grantee cost share obligations

·         Management of a seamless pre-award management process including management capacity assessments, award negotiations and cost analysis

• Coordinate with the compliance team on fraud related investigations and resolution at sub-recipient level
• Management and coordination of sub-recipient budget to actual analysis’ sessions with the technical/program teams
• Ensure timely and efficient close out of sub-recipients on the financial management side

Sub-recipient Capacity Development Support and mentoring

• Coordinate financial management assessments of grantees and identifying grantees’ financial management training needs
• Developing Internal controls and financial management technical assistance plans for grantees in areas such as financial control systems, procurement procedures, and compliance with US government funding regulations
• Management of financial capacity development plans for all sub-recipients and ensuring required mentoring is conducted
• Coordinate the onsite and offsite financial management technical assistance plans for all sub-recipients
• Ensure practical mentoring sessions are conducted and documented based on financial capacity development initiatives undertaken for sub-recipients
• Coordinate the development and revisions of relevant finance related training materials, tools and resources for sub-recipients as well as facilitating the relevant training sessions

Sub-recipient Financial Review Process

·         Oversee the review of sub-recipient financial reports and cost share reports applying accounting and auditing principles as well as USG rules and regulations.

·         Management of timely sub-recipient advance and liquidation process

·         Coordination between departments to ensure sub-recipient questioned costs are addressed on a timely fashion

·         Ensure SFR, OCIA, internal control and other systemic findings are addressed and fixed on a timely fashion

Requirements:

·         Bachelor’s degree in Accounting or Finance or Commerce (Chartered Accountant will be an added advantage)

·         Minimum 8 years relevant experience working in an NGO environment with at least 3-5 years’ experience in managing a finance department

·         Significant experience and knowledge of U.S. Government grants, contracting and auditing standards.

·         Experience in sub-recipient monitoring and capacity development.

·         Strong analytical and organization skills with ability to establish priorities and pay attention to detail.

·         Ability to undertake training of CBOs and NGOs in the financial management sector

·         Knowledge of GAAP, budget development skills, fiscal control theory practices and general ledger skills.

·         Relevant software skills including automated accounting software, database spreadsheets and other related Management Information Systems.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

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