Position: Manager: Health product management (HPM)
Remuneration: Market-related remuneration will be negotiable in accordance with AFSA’s remuneration policies.
Purpose of job:
To ensure health product management and reporting functions are carried out efficiently. Support biomedical module of the AGYW programme. Will work in coordination with Product suppliers, DoH, AFSA programme managers, SANAC TSU, Global Fund and programme implementers, to ensure efficient and continuous products supply and ensure uninterrupted services to programme beneficiaries. Will also participate in the development of operational policies and guidelines, related to HPM. Provide technical support, around HPM, for AFSA programmes and implementing organisations. Oversee formulation & implementation of strategies to improve HPM and ensure that high quality & standards are met.
Responsibilities include, but are not limited to:
Health product management
▪ Support implementing teams and clinical team regarding procurement, dispensing, distribution and stock management, of key programme commodities: medicines, rapid test kits, PPE, consumables, etc.
- Quantify and forecast product needs and consumption. Ensure implementers do not run out of essential programme commodities. Liaise with suppliers and other partners to ensure continuous, uninterrupted stock availability from manufacturer to warehousing intermediary to end user. Key commodities include: HIV ARTs, HIV test kits, healthcare PPE, etc. track stock distribution.
- Ensure full accountability of commodities procured under the programme. Validating the PSM arrangements and the supply plan, including forecasting and related budget for health products
- Identify key risks related to health product management and HPM arrangements and ensure that appropriate mitigation measures are in place for the effective and efficient implementation of activities related to the management of health products and improvement of systems to prevent service disruption and poor quality of services, use of substandard health products, and ensure effective use of grant funds. Escalate any HPM, service delivery related risks to funder, as necessary.
- Ensuring adherence to relevant policies (including Global Fund) and reviewing instances of non-compliance and proposing remedial actions;
- Contributing to internal and external trainings and guidance on AFSA and Global Fund HPM policies, procedures and tools;
- Ensure quality approved products are used. Adhere to WHO pre-qualified products guidelines.
- Ensure high quality warehousing, storage, transportation and management of health products.
- Develop quality management resources /tools: SOPs, manuals, guidelines: develop & train teams. Support
- HPM-related training activities –which could be delivered by external partners.
- Develop and track implementation plans.
- Provide technical support to the biomedical module of the AGYW programme.
Reporting
- Oversee the health product management template: grant document which captures all information pertaining to the procurement and supply management of health products under the grant.
- Manage the Price and Quality Reporting database: a publicly accessible online database that collects and displays data on procurement transactions made by Global Fund-supported programs.
- Collate and analyse data and achievements for donor reporting purposes.
- Manage procurement-related data & provide detailed regular reports.
- Work with ERP (enterprise resource planning) system to manage reporting.
- Report, on AFSA procurement, to relevant structures and also maintain procurement-related databases for accountability and transparency.
Required qualifications, experience, & skills:
Qualifications
- BPharm, coupled with relevant HPM experience of 2 years or more.
- Or BCur (or 4-year nursing diploma), coupled with relevant HPM experience of 3 years or more.
- If nursing: preference will be given to: primary healthcare, dispensing licence & NIMART experience. ▪ Or Pharmacist assistant (Post-basic) qualification, coupled with relevant HPM experience of 10 years or more.
- If pharmacist assistant (post basic), at least 6 years spent in a similar role. Required experience
- Experience with pharmaceutical procurement, management, warehousing /storage and distribution o ARTs, ART PrEP, HIV Rapid diagnostic test kits
- Experience with WHO prequalified products is recommended.
- Working in pharmaceutical management, procurement and supply-chain: health products, including:
Experience in managing complex PSM situations, managing /mitigating risks related to health products at country, regional or international level.
- Experience in developing PSM related operational tools, and guidance.
- Proven track record in supporting district implementing partners.
- Experience with approval and certification processes for pharmaceutical management service providers.
- Experience within the South African health system.
- Demonstrated experience working with various partners, government counterparts, donors, implementing partners, private sector, and other stakeholders.
- Similar /related role in a project with multiple partners and international donors such as Global Fund or PEPFAR funded programme.
- Experience with training & experience with managing medium-sized teams.
- Experience with electronic ERP (enterprise resource planning) system. Skills
Technical skills:
- Excellent analytical and organizational skills.
- Superior writing and verbal skills in English and an African language.
- Advanced computer experience (MS Teams, MS Office Suite).
- Valid Driver’s License and 2 years’ experience -recommended.
- Willingness and ability to travel across the country and internationally, if necessary, for meetings, quality audits, and support.
- Team-player, able to work under pressure, manage conflicting deadlines and flexible.
- Ability to effectively delegate tasks to multidisciplinary teams. Interpersonal skills:
- High level of interpersonal skills, including an ability to interact effectively and collaboratively with a broad range of public sector counterparts, donors, and other key stakeholders.
- Strong leadership and communication skills.
- Ability to consult, take initiative, multi-task & coordinate multiple priorities.
- Effective conflict management skills.
Clear and thoughtful communication, listening and social skills are essential. ——————————————————————————————————————————————————- Important submission /application information
- Interested persons must submit a cover letter and a 2-4 page CV (showing qualifications & work experience).
- Submit as one pdf document, with this file name: your “Surname-Name”
- Email subject line must have this reference: “Manager –HPM”.
- Submit application by email to [email protected], no later than Sep 19th, 2021, 23h00.
More Information
- Job City South Africa
