Monitoring & Evaluation Officer 203 views0 applications

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

role PURPOSE

Plan International is an independent child right and humanitarian organization committed to children living a life free of poverty, violence, and injustice.

We actively unite children, communities, and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge, and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.

We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.

The position holder for the role of M&E Officer will be responsible for monitoring and evaluation of the Youth Economic Empowerment project “A Working Future” in Mwanza.  S/he will be responsible to support and provide technical expertise in M&E to all Working Future project activities, particularly YSLAs and VSLAs health check to ensure all groups sustainable, including the provision of support to project staff, and staff of partner to implement monitoring, evaluation, and reporting.

Under the guidance of the CO M&E Specialist and direct supervision of the Project Manager, the M&E

Officer will be responsible for the monitoring and ensuring high quality and timely inputs, and for ensuring that the

Working Future project maintains its strategic vision and that its activities result in the achievement of its intended

outputs and outcomes in a cost-effective and timely manner.

The M&E Officer will be responsible for designing and implementing the M&E activities of the project; assisting the Project Manager in preparing Quarterly/Annual reports on project progress and monitor the project activities regularly, developing and maintaining the MIS SAVIX of the project, updating project beneficiary information on YESME! Tool and will be responsible for the collection & analysis of different data in relation to the project activities.

Dimensions of the Role

• Conduct monitoring and ensuring high quality and timely inputs, and for ensuring that the A Working Future project maintains its strategic vision and that its activities result in the achievement of its intended outputs in a cost-effective and timely manner.

• Regular follow-up and periodic audit, verification and health check of Village/Youths Loans Associations and groups, to assess their saving and financial performance, membership status, leadership capacity and capacity needs, and gender situations within the groups, this is to support the project manager and implementer ensure the functionality of the groups throughout the project duration.

• Design and implementing the M&E activities of the project; assisting the Project Manager in preparing Quarterly/Annual reports on project progress and monitor the project activities on a regular basis, developing and maintaining the MIS SAVIX of the project, updating project beneficiary information on YESME! Tool and will be responsible for the collection & analysis of different data, and overall data management in relation to the project activities.

Accountabilities

• Ensures M&E ethical and technical assistance is available and provided at all times to the project team and partner NGO staff in project areas;
• Supports the design, development, and implementation of the M&E strategy in line with tools
• Supports in analyzing and writing of monthly, quarterly, semi-annual, and annual project performance reports and their submission in stipulated deadlines and support other project staff and partner NGOs in report writing skills.
• Under the supervision of CO M&E specialist support data auditing and verification to assure internal consistency and validity of project activity monitoring data reported by all partners, through quarterly data verification and auditing visits.
• Facilitates the interpretation and use of M&E data, through the quarterly district review meetings between the project, partner NGO, and other relevant stakeholders at the  district level
• Supports review of progress on a quarterly basis; problem-solving and development of remedial actions ensuring any disparity between planned and actual outputs are addressed.
• Participates and contributes to the development of the Monitoring and Evaluation performance monitoring plan.
• Liaises with of CO M&E specialist to facilitate the implementation of capacity building workshops and on the job training on monitoring, evaluation, and reporting as required for partners.
• With support and supervision of CO M&E specialist provides guidance and support to field staff and partner NGO staff in the development and implementation of monitoring tools, which will include, but not be limited to, data collection, analysis and reporting on project indicators;
• Contributing to developing relevant monitoring tools to be used by Community Resource Person (CRP) and Youth CRP
• Training and providing monitoring tools to Community Resource Person (CRP), Youth CRPs
• Participating in supportive supervision for facilities trained on data quality and utilization in collaboration with M&E officers from partner organizations.
• Update project beneficiary information on YESME! Project tool.
• Performs other project related duties as assigned by the Project Manager of the A Working Future Project and M&E specialist
• Collect and document change or success stories from A Working Future Project intervention and share with Project Manager for reporting purposes.

• Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures
• Key relationships
• PU&CO
• Head of M&E
• Head of YEE
• Functional networks within Plan

Technical expertise, skills, and knowledge

Gained through education, training, & experience

Required Experience and Qualifications

• Minimum of a basic degree in Project Management, Statistics, Social Sciences, Information Technology, or equivalent;
• Minimum of at least five (3) years of experience in design and implementation of monitoring, evaluation and research systems in economic empowerment projects;
• Minimum of 2 years of providing training, and in a supervisory and/or management role, in monitoring and evaluation, Youth empowerment is required capacity;
• Minimum 2 years of working in VSLA project and using MIS/SAVIX for VSLA online data management
• Ability to work independently with minimal supervision;
• Ability and willingness to travel within the supported districts;
• Computer skills – MS Word, Excel, PowerPoint, Outlook, and Internet and statistical packages such as SPSS, STATA, Epi Info, and other related packages.

Essential

Knowledge

• In-depth knowledge of the M&E and  preferably a minimum of three years of experience in Non-profit making organization

Skills

• Analytical and problem-solving skills
• Excellent communication skills appropriate to the audience
• Proficient computer skills and use of relevant accounting packages
• Ability to work under the multidisciplinary and multicultural environment
• Good English language skills (oral /written )

Behaviors

• Hardworking with the capacity to work independently with minimum supervision
• Honest, integrity, open, and transparent personality.
• Team player
• Working towards achieving a team goal
• Be able to Respect all groups of people in the community and culturally sensitive
• Persuasive and able to work with different cultural settings
• Motivated, energetic and strives to develop and support others
• Result oriented
• Working for the best interest of the organisation and children
• Appreciate of child rights and gender equality

Desirable

• Working with the project team and ensure project results are achieved timely without compromising with quality
• Good command over conflict resolution while maintaining important relationships: Capability to resolve conflicts
• Plan and schedule own work, interpreting instructions, and selecting appropriate methods/tools for delivery.
• Operate in a high-pressure deadline-driven environment with professionalism

• Managing donor grants with strict reporting deadlines

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment

• The working environment will include both typical office environment and field environment
• The position requires regular field travels

Level of contact with children

Mid contact: Occasional interaction with children

Location: Mwanza 

Reports to: Project Manager

Closing Date: 19th July, 2020

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk. 

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.