National Procurement & Logistics Officer 120 views0 applications

Organizational Context and Scope

Under the overall supervision of the SRMO and the direct supervision of the Procurement & Logistics Officer, the candidate will be responsible for the implementation of all IOM logistics and procurement activities in Niger.

Responsibilities and Accountabilities

1. Monitoring and overseeing Logistics and Procurement actions within Niger in relation to NCCI Programme, including property and assets control, supply, and contractual agreements for goods, services, and maintenance in line with appropriate procurement processes and procedures and internal control systems.
2. Plan, coordinate, implement and monitor aspects related to procurement and logistics needs in Niger office.
3. Liaise with the Logistics and Procurement Officer and procurement units in the field offices regarding all Procurement, Logistics and service requirements, consolidate and prioritize overall procurement (or service) requirements and optimize purchasing power, propose and implement strategic adjustments towards increasing the effectiveness and accuracy of all Logistics and Procurement procedures.
4. Analyze procurement requests, identify service providers, and evaluate information regarding vendor’s performance regarding quality, prices, and delivery of goods in view of the Organization’s best interests and donor mandates.
5. Properly process and coordinate all procurement transactions in accordance to IOM procurement rules and regulations as well as in line to the mission’s procurement permanent instructions.
6. Monitor tendering and bidding documents for the mission’s needs, issuing calls for proposals, oversee bidding processes, solicit bids and quotations, participate in the evaluation and selection of vendors, confirm terms of payment and finalize contractual terms. Support all procurement transactions and analyze them for conformity with specified requirements.
7. Ensure sourcing and collecting proper and valid credentials, and any other supporting documents, needed to accredit vendors/contractors before any contractual actions being taken.
8. Follow-up on purchase orders status and keep project managers and other requisitioner abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions; ensure all expected merchandise is received in accordance with PO specifications, and that all goods are in good condition.
9. Review vendor invoices to ensure compliance with POs/Contracts and goods/works/services received. Submit with supporting documentation Payment Requests to the Finance Unit for all sub offices. Follow up with the Finance Unit to ensure that suppliers’ accounts are settled on time.
10. Ensure all Purchase Requisitions (PRs) and Purchase Orders (POs) are encoded into PRISM FI accurately and timely; properly capture all procurement requests and commitments in the system.
11. Create and maintain the database of vendors and contractors’ accreditation and evaluation status to ensure a pool of reliable service providers to address the needs of the Mission.
12. Undertake asset disposals by coordination with CAS in MAC and ensure appropriate records are kept in the file including the duly signed Deed of Donations.
13. Establish and maintain service agreements and LTAs with competent vendors, when it is feasible and determined to be cost effectiveness.
14. MSCU’s focal point for all purchases over USD 200,000 clearance and MAC endorsement
15. Coordinate with the Finance Department on accounting requirements concerning payment procedures, WBSs, accounts closure, vendors’ accounts, advance payments, etc.
16. Draft various kind of contracts for all missions´ projects using LEG approved templates and coordinate with LEG department for reviews and approvals
17. RAS Checklist Review – ZASSETLIST – ZUPA et Beneficiary Asset Class 6000, Open POs, ZME2 / Ending Projects
18. Monitor and check the local markets for the prices and product updates.
19. Ensure archiving system update and management with proper labels. Ensure that all procurement files are accurately documented and arranged for secure and systematic filing of all logistics related documents, POs, contracts, lease agreement, LTAs, etc.
20. Manage, train and supervise staff dedicated to the above duties and responsibilities.
21. Perform any other related duties as may be assigned.

Required Qualifications and Experience

Education

• Master’s degree in Supply Chain Management, Business Management or a related field from an accredited academic institution ; or
• University degree in the above fields with two years of relevant professional experience.

Experience

• Work experience with international humanitarian organizations, non-government organizations in a multi-cultural setting, not less than three (3) years;
• Demonstrated knowledge of supply chain, administration and evaluation techniques and practices;
• Demonstrated ability to communicate with a wide variety of audiences;
• Demonstrated ability to work well under pressure and to keep deadlines;
• Excellent communication and negotiation skills;
• Good level of computer literacy, including database applications; and,
• Ability to supervise staff and coordinate administrative activities;

SKILLS

• Strong personal commitment; results-oriented; efficient and flexible; respectful of cultural diversity; very detail-oriented;
• Strong ability to work alone and harmoniously with a group;
• Must be willing to travel in the field;
• Good computer skills, including internet

Languages

Required:

Fluency in French (oral and written)

Desirable:

English and local languages

Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

How to apply

Interested candidates can apply going to the following links:

View the internal job posting (for IOM staff members including staff members on SLWOP)

View the external job posting (for external candidates)