Office Assistant – Borno 423 views0 applications

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World Health Organization (WHO) is the directing and coordinating authority for health within the United Nations system. It is responsible for providing leadership on global health matters, shaping the health research agenda, setting norms and standards, articulating evidence-based policy options, providing technical support to countries and monitoring and assessing health trends.

Office Assistant 

Job ID: 1900206
Location: Maiduguri, Borno
Grade: G2
Contractual Arrangement: Special Services Agreement (SSA)
Contract duration: 3 months
Schedule: Full-time

Description of Duties

  • Reporting to the EOC Manager, and under the overall guidance of the Head, WHO Emergency Manager, Maiduguri and working closely with government of Borno State, WHO & other partners in the state, the incumbent will have a front line responsibility of administrative activities within the PHEOC at the sub-national level (Maiduguri), ensuring the overall compliance with the administrative rules and emergency Standard Operating Procedures (SOPs).
  • The incumbent will manage a team of administrative clerks, volunteers and will assist to liaise with counterparts within the organization to ensure smooth coordination and implementation of administrative services.
  • In addition, the Administrative Assistant will be responsible for the management of PHEOC Store and Logistics.

Responsibilities
Administrations:

  • Assist the PHEOC manager in the daily running of the PHEOC
  • Take minutes of PHEOC/WHO general/ thematic team meetings; to develop points as action tracker, dispatch and follow up on the personnel responsible for action.
  • Manage the PHEOC Database/dispatches and communication system
  • Assist the PHEOC Manager/Team leads in power point presentations for meetings
  • Receive calls on behalf of PHEOC for alerts, updates and also to disseminate information and requests
  • Make contacts with LGAs using the toll free lines and communicate on coordination with partners and state
  • Facilitate orderliness within the PHEOC
  • Follow up on report submission and presentations
  • Assist the manager in booking of the hall for cluster meetings and place on board
  • Supervision of cleaners at the PHEOC

Logistics/Store Management:

  • Keep records of store and register inventory and dispatches done within the PHEOC
  • Daily inventory of stock
  • Do Data entry when needed
  • General management of the store.

Required Qualifications
Education:

  • Essential:Secondary School Leaving Certificate.

Experience:

  • Essential: Two years relevant experience in a similar role
  • Desirable: Relevant working experience within the UN and/or International NGO

Use of language skills:

  • Essential: Able to communicate in English and the local language.a

More Information

  • Job City Borno
  • This job has expired!
Borno
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World Health Organization (WHO)

The World Health Organization (WHO) is a specialized agency of the United Nations that is concerned with international public health. It was established on 7 April 1948, headquartered in Geneva, Switzerland. The WHO is a member of the United Nations Development Group. Its predecessor, the Health Organization, was an agency of the League of Nations.

The constitution of the World Health Organization had been signed by 61 countries on 22 July 1946, with the first meeting of the World Health Assembly finishing on 24 July 1948. It incorporated the Office international d'hygiène publique and the League of Nations Health Organization. Since its creation, it has played a leading role in the eradication of smallpox. Its current priorities include communicable diseases, in particular HIV/AIDS, Ebola, malaria and tuberculosis; the mitigation of the effects of non-communicable diseases; sexual and reproductive health, development, and aging; nutrition, food security and healthy eating; occupational health; substance abuse; and driving the development of reporting, publications, and networking.

The WHO is responsible for the World Health Report, a leading international publication on health, the worldwide World Health Survey, and World Health Day (7 April of every year). The head of WHO is Margaret Chan.

The 2014/2015 proposed budget of the WHO is about US$4 billion.About US$930 million are to be provided by member states with a further US$3 billion to be from voluntary contributions

Who we are, what we do

Our goal is to build a better, healthier future for people all over the world. Working through offices in more than 150 countries, WHO staff work side by side with governments and other partners to ensure the highest attainable level of health for all people.

Together we strive to combat diseases – infectious diseases like influenza and HIV and noncommunicable ones like cancer and heart disease. We help mothers and children survive and thrive so they can look forward to a healthy old age. We ensure the safety of the air people breathe, the food they eat, the water they drink – and the medicines and vaccines they need.

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0 USD Borno CF 3201 Abc road Fixed Term , 40 hours per week World Health Organization (WHO) World Health Organization (WHO) is the directing and coordinating authority for health within the United Nations system. It is responsible for providing leadership on global health matters, shaping the health research agenda, setting norms and standards, articulating evidence-based policy options, providing technical support to countries and monitoring and assessing health trends.Office Assistant Job ID: 1900206 Location: Maiduguri, Borno Grade: G2 Contractual Arrangement: Special Services Agreement (SSA) Contract duration: 3 months Schedule: Full-timeDescription of Duties
  • Reporting to the EOC Manager, and under the overall guidance of the Head, WHO Emergency Manager, Maiduguri and working closely with government of Borno State, WHO & other partners in the state, the incumbent will have a front line responsibility of administrative activities within the PHEOC at the sub-national level (Maiduguri), ensuring the overall compliance with the administrative rules and emergency Standard Operating Procedures (SOPs).
  • The incumbent will manage a team of administrative clerks, volunteers and will assist to liaise with counterparts within the organization to ensure smooth coordination and implementation of administrative services.
  • In addition, the Administrative Assistant will be responsible for the management of PHEOC Store and Logistics.
Responsibilities Administrations:
  • Assist the PHEOC manager in the daily running of the PHEOC
  • Take minutes of PHEOC/WHO general/ thematic team meetings; to develop points as action tracker, dispatch and follow up on the personnel responsible for action.
  • Manage the PHEOC Database/dispatches and communication system
  • Assist the PHEOC Manager/Team leads in power point presentations for meetings
  • Receive calls on behalf of PHEOC for alerts, updates and also to disseminate information and requests
  • Make contacts with LGAs using the toll free lines and communicate on coordination with partners and state
  • Facilitate orderliness within the PHEOC
  • Follow up on report submission and presentations
  • Assist the manager in booking of the hall for cluster meetings and place on board
  • Supervision of cleaners at the PHEOC
Logistics/Store Management:
  • Keep records of store and register inventory and dispatches done within the PHEOC
  • Daily inventory of stock
  • Do Data entry when needed
  • General management of the store.
Required Qualifications Education:
  • Essential:Secondary School Leaving Certificate.
Experience:
  • Essential: Two years relevant experience in a similar role
  • Desirable: Relevant working experience within the UN and/or International NGO
Use of language skills:
  • Essential: Able to communicate in English and the local language.a
 2019-01-31

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