Operations Analyst
Advertised on behalf of :
Un Women
Location : Cairo, Egypt
Application Deadline : 21-Dec-18 (Midnight New York, USA)
Type of Contract : FTA Local
Post Level : NO-B
Languages Required : Arabic English
Duration of Initial Contract : One year
Background
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace, and security.
Reporting to the Operations Manager, with every day priority setting from the Advisor WPS, the Operations Analyst serves as a member of the operations team, with oversight responsibilities for all aspects of WPS related programme operations, this includes strategic financial and human resources management, efficient procurement and logistical services, security management, information and communications technology (ICT) and common services consistent with UN Women rules and regulations. Where time allows, the person will also offer general RO support. The Operations Analyst additionally serves as a key advisor to the Regional Office on matters of organizational integrity with the aim of ensuring: (i) compliance with UN Women policies and regulations; (ii) effective systems to support programme delivery and growth; (iii) accountability to organizational values and principles; and (iv) an enabling workplace environment in which staff potential is maximized.
Under the supervision of the Operations Manager, the Operations Analyst will support the Policy Advisor and the WPS and HA team specifically and the operations team overall. The Operations Analyst leads and fosters collaboration within the team for better programme delivery with programme staff with a focus on WPS/HA and a client-oriented approach. The Operations Analyst works in close collaboration with programme teams in the Regional Office, providing close guidance to programme staff who perform adjunct operations functions, ensuring that such staff are knowledgeable of rules and procedures governing programme finances, donor reporting, and personnel. She/he also works in collaboration with operations staff in other UN Agencies.
Duties and Responsibilities
- Coordinate the WPS/HA operations in the Regional Office (RO) in accordance with UN Women rules and regulations and policies and strategies.
- Provide professional expertise and technical support to the programme teams on operational issues;
- Provide input to the annual workplan for the programme teams and oversee its implementation and monitoring;
- Participate in review meetings and provide technical support to the assessment of the managerial and operational capacities of implementing partners in collaboration with the programme and technical team;
- Guide and implement business process mapping and the establishment of internal standard operating procedures in all areas of the Operations Team’s functions;
- Implement corporate, budget, financial, procurement, and HR policies and systems and identify training for staff and project personnel on these issues;
- Ensure a continuous flow of information between the Country Office and Regional Office/HQ focusing on WPS and HA;
- Oversee all operations activities, including finance, human resources, procurement, transport, IT, security, administration and ensure they follow UN Women rules, regulations, policies and procedures focusing on WPS and HA;
- Coach and mentor programme support staff: provide feedback and coaching as needed.
- Coordinate the planning, expenditure tracking and auditing of financial resources in accordance with UN Women rules and regulations and policies and strategies focusing on WPS and HA.
- Provide professional expertise and technical support to the management of office and programme financial resources;
- Exercise proper financial controls;
- Report locally and to HQ in a timely manner on established structures;
- Review and take corrective action as appropriate on audit findings focusing on WPS and HA;
- Perform Manager Level 1 role in ATLAS for voucher and PO approvals.
- Provide Human Resources services.
- Participate in coordination and facilitation of recruitment processes and contract management.
- Oversee procurement processes with focus on WPS and HA.
- Manage the provision of goods and services for the RO and projects following established corporate procedures regarding sub-contract review and awarding of contracts, evaluate for cost effectiveness and manage the negotiations in connection with eventual agreements;
- Provide professional recommendations to the preparation of procurement plans;
- Ensure proper inventory control of assets and liabilities.
- Participate in inter-agency activities as required.
- Participate in inter-agency meetings and working groups to ensure UN Women’s interests are reflected in common system activities related to common services and premises, cost recovery and cost sharing arrangements, privileges and immunities, entitlements and salary surveys, security etc;
- Liaise with UNDP and other UN agencies on operational issues, activities, and collaboration.
- Contribute to knowledge sharing between the CO’s and RO.
- Ensure knowledge is shared and adequately applied between the Regional Office and other COs/MCOs in the region.
Key Performance Indicators
- All services are provided in compliance with UN Women rules, regulations and policies;
- Finances are properly identified and in a timely manner;
- Timely and accurate implementation of HR and procurement contracts;
- Safety and security systems are functioning effectively.
Competencies
Core Values
- Respect for Diversity;
- Integrity;
- Professionalism.
Core Competencies
- Awareness and Sensitivity Regarding Gender Issues;
- Accountability;
- Creative Problem Solving;
- Effective Communication;
- Inclusive Collaboration;
- Stakeholder Engagement;
- Leading by Example.
Please visit this link for more information on UN Women’s Core Values and Competencies: http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf.
Functional Competencies
- Good knowledge of operation, finance, procurement, human resources, ICT, and security systems and processes, particularly in the UN system is an asset;
- Ability to provide advice and support;
- Ability to contribute to the formulation and monitoring of management projects;
- Ability to handle confidential information;
- Negotiating skills;
- Good IT skills.
Required Skills and Experience
Education
- Master’s degree or equivalent in Business Administration, Public Administration, Finance, HR, or related field is required.
- A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Experience
- At least 2 years of progressively responsible experience at the national or international level, in office management, operations or finance;
- Experience leading a team is an asset;
- Experience in working in a computer environment using multiple office software packages, experience in handling of web based management systems and ERP systems, preferably PeopleSoft;
- Experience of accrual accounting, IPSAS or IFRS is an asset;
- Professional background in programming/ projects management is an asset.
Language
- Fluency in English and Arabic is required.
- Knowledge of the other UN official working language is an asset.
Application:
- All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: http://www.unwomen.org/about-us/employment.
- Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment. Make sure that you provide a valid email address for future communications.
Note: In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW, and UNIFEM), which focused exclusively on gender equality and women’s empowerment.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
More Information
- Job City Cairo
