Operations Assistant 117 views0 applications

CTG Overview

CTG stands for Committed To Good. With an ethical approach at the heart of all that we do, it is a description that makes us proud. Respect for the fundamental human rights of our staff, and those our staff encounter, is a cornerstone of our values. We strive for gender equality, inclusion and diversity, providing fair and equal opportunities for all. We take a zero tolerance approach to corruption and stay true to local labour laws and all local statutory requirements.

In operation since 2006, today we are honoured to serve clients in 15 fragile and conflict-affected states assisting with disaster relief, peace building, humanitarian aid and development programmes through our specialised recruitment, HR management and operational services.

Overview of position

The International Organization for Migration (IOM) is one of the major humanitarian and development actors in Somalia. IOM Shelter/NFI program currently implements projects focused at in-kind distributions as well as Cash Based Interventions. The program also maintains the common supply pipeline for cluster partners.

Under the overall supervision of the Shelter/NFI Operations Officer and direct supervision of Shelter and NFI Operations Field Assistant, the successful candidate will be responsible in ensuring the timely provision of shelter and NFIs to conflict and disaster affected communities through in-kind and cash-based interventions. He or she will be the lead for shelter/NFI related field interventions and delivering IOM SNFI responses on the ground.

Role objectives

· Assist in conducting community meetings to sensitize communities about shelter/NFI activities and beneficiary entitlements and conduct of Focus Group Discussions

· Organizing and conduct needs assessments as per developed targeting criteria, beneficiary selection, market, feasibility and vendor assessments.

· Organize and conduct distributions as per the agreed modality of response in coordination with the operations officer Shelter/NFI and the Program Manager.

· Log and register beneficiaries as per developed formats, templates and systems.

· Establish distribution points and conduct distributions for in-kind assistance.

· Liaison closely with other units at field level for a synchronized implementation approach including Medical Health Unit, CCCM, DTM and WASH

· Support other units as required

· Ensure the beneficiary registration is according to beneficiary management system;

· Keep updated with changes on systems and adapt as needed;

· Ensure the required documentation is collected, consolidated and reported back as the established SOPs

· Perform other tasks as assigned

Project reporting

Programme Manager Shelter/NFI

Key competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

· Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way