Operations Manager 119 views0 applications


Category: Programs
Req ID: OPERA01824
Posted Date: 2019-11-13
Schedule: Full Time
Location: Khartoum, South Sudan SSD

Background:

Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, governance and post-crisis stabilization. Based in Washington, D.C., Creative has a field presence in more than 25 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike.

Position Summary:

Creative seeks an Operations Manager for an upcoming USAID/OTI-funded project in Sudan. The Operations Manager plays a key role in supporting the Chief of Party (COP) in managing the Contractor’s day-to-day field presence in the areas of operations, including the project’s facilities (such as office space, equipment and project vehicles), administration, logistics, procurement, budgeting and financial accounting (Which may include cash flow management, time sheet recording and daily monitoring of obligations, budgets, and expenditures). The Operations Manager’s responsibilities may include ensuring that program implementation is in accordance with USAID regulations and procedures and the specifications determined in the Scope of Work (SOW), which may include: monitoring grantee worthiness; assuring fair and transparent procurement processes; reviewing financial management; and monitoring activity implementation.

Responsibilities: The Operations Manager is responsible for:

  • All operations including but not limited to administration, logistics, procurement, budgeting, financial, and property;
  • Ensuring that program implementation is in accordance with USAID regulations and procedures and the specifications determined in the SOW. This will include monitoring grantee worthiness, ensuring that all procurement processes are perceived as transparent by beneficiary communities, assuring fair and transparent procurement processes, review of financial management, and monitoring grant implementation;
  • Ensuring that the most reasonable, fair, expeditious, and appropriate procurement choices were made pursuant to the Contractor Procurement Guide;
  • Supervising the Contractor’s day-to-day field presence in the areas of operations (including the project’s facilities such as office space, equipment and project vehicles), administration, logistics, procurement, budgeting and financial accounting;
  • Supervising the daily financial operations of the contract, which include cash flow management, time sheet recording, reporting to USAID/OTI on the financial aspects of the project, and daily monitoring of obligations, budgets, and expenditures;
  • Supervising the Contractor’s field staff managing operations, administration, logistics, procurement, budgeting and financial accounting;
  • Ensuring continuous liquidity for the project; handle all human resource issues; supervise the day-to-day implementation of all grants made under the program; and investigate and identify new ways of achieving project efficiencies;
  • Coordinating with the Contractor’s Home Office on all compliance issues, seeking legal and policy guidance on sanctions and other applicable restrictions; and
  • While not directly responsible for overseeing activity development, the Operations Manager will be expected to have a good grasp of the programmatic aspects of the project and be prepared to step in as needed to support the COP and other program staff in activity development aspects of the project while staying apprised of the evolution of the local political, legal, and economic situation and on how to continuously adapt the program.
    Required Qualifications:
  • At least five (5) years of relevant experience and a bachelor’s degree or nine (9) years of relevant work experience without a bachelor’s degree. Relevant experience entails working in complex, high-speed, and/or challenging field operations in developing countries;
  • A minimum of two (2) years of supervisory experience;
  • Fluency in the Contractor’s and USAID’s policies and procedures in regard to human resources, financial management, financial reporting, and procurement processes, systems, and grants management;
  • Financial management experience, including budgeting, financial management (tracking, reporting and accounting); and procurement;
  • Experience with grants management; and
  • Complete fluency in written and oral English.
    Highly Desired Qualifications:
  • Experience with a donor, contractor, or international NGO managing an office or program highly desired;
  • Experience with in-kind and/or small grants;
  • Experience working in complex political transitions and conflict environments;
  • Demonstrated experience and knowledge in establishing systems and overseeing program start-up under limited time constraints;
  • Demonstrated experience and knowledge in overseeing program close-out;
  • Experience working in Sudan or East Africa;
  • Proficiency in Arabic; and
  • Experience with remote management in security-challenged environments.
    Position contingent upon donor funding.

This is an unaccompanied post.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

PI115833399

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  • Job City Khartoum
  • This job has expired!
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Creative is an international development organization dedicated to supporting people around the world to realize the positive change they seek.

In 1977 in a Washington, D.C. basement, four women with diverse cultural backgrounds and a single passion for educational excellence and opportunity founded the enterprise that would become Creative Associates International.

Charito Kruvant was a pioneer in bilingual education who had worked with Head Start in minority neighborhoods in New Jersey. Mimi Tse, originally trained as a chemist, was fascinated by child psychology and the development of the young mind. Diane Dodge was an early childhood specialist, and Cheryl Jones was an accomplished education practitioner. Both were from the United States.

MISSION

To support people around the world to realize the positive change they seek.

VISION

Creative envisions stable neighborhoods, communities and regions that can develop effective institutions to provide for their people, enabling them to overcome hardship and live peaceful and fulfilling lives.

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0 USD Khartoum CF 3201 Abc road Full Time , 40 hours per week Creative Associates International

Category: Programs Req ID: OPERA01824 Posted Date: 2019-11-13 Schedule: Full Time Location: Khartoum, South Sudan SSD

Background:

Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, governance and post-crisis stabilization. Based in Washington, D.C., Creative has a field presence in more than 25 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike.

Position Summary:

Creative seeks an Operations Manager for an upcoming USAID/OTI-funded project in Sudan. The Operations Manager plays a key role in supporting the Chief of Party (COP) in managing the Contractor's day-to-day field presence in the areas of operations, including the project's facilities (such as office space, equipment and project vehicles), administration, logistics, procurement, budgeting and financial accounting (Which may include cash flow management, time sheet recording and daily monitoring of obligations, budgets, and expenditures). The Operations Manager's responsibilities may include ensuring that program implementation is in accordance with USAID regulations and procedures and the specifications determined in the Scope of Work (SOW), which may include: monitoring grantee worthiness; assuring fair and transparent procurement processes; reviewing financial management; and monitoring activity implementation.

Responsibilities: The Operations Manager is responsible for:

  • All operations including but not limited to administration, logistics, procurement, budgeting, financial, and property;
  • Ensuring that program implementation is in accordance with USAID regulations and procedures and the specifications determined in the SOW. This will include monitoring grantee worthiness, ensuring that all procurement processes are perceived as transparent by beneficiary communities, assuring fair and transparent procurement processes, review of financial management, and monitoring grant implementation;
  • Ensuring that the most reasonable, fair, expeditious, and appropriate procurement choices were made pursuant to the Contractor Procurement Guide;
  • Supervising the Contractor's day-to-day field presence in the areas of operations (including the project's facilities such as office space, equipment and project vehicles), administration, logistics, procurement, budgeting and financial accounting;
  • Supervising the daily financial operations of the contract, which include cash flow management, time sheet recording, reporting to USAID/OTI on the financial aspects of the project, and daily monitoring of obligations, budgets, and expenditures;
  • Supervising the Contractor's field staff managing operations, administration, logistics, procurement, budgeting and financial accounting;
  • Ensuring continuous liquidity for the project; handle all human resource issues; supervise the day-to-day implementation of all grants made under the program; and investigate and identify new ways of achieving project efficiencies;
  • Coordinating with the Contractor's Home Office on all compliance issues, seeking legal and policy guidance on sanctions and other applicable restrictions; and
  • While not directly responsible for overseeing activity development, the Operations Manager will be expected to have a good grasp of the programmatic aspects of the project and be prepared to step in as needed to support the COP and other program staff in activity development aspects of the project while staying apprised of the evolution of the local political, legal, and economic situation and on how to continuously adapt the program. Required Qualifications:
  • At least five (5) years of relevant experience and a bachelor's degree or nine (9) years of relevant work experience without a bachelor's degree. Relevant experience entails working in complex, high-speed, and/or challenging field operations in developing countries;
  • A minimum of two (2) years of supervisory experience;
  • Fluency in the Contractor's and USAID's policies and procedures in regard to human resources, financial management, financial reporting, and procurement processes, systems, and grants management;
  • Financial management experience, including budgeting, financial management (tracking, reporting and accounting); and procurement;
  • Experience with grants management; and
  • Complete fluency in written and oral English. Highly Desired Qualifications:
  • Experience with a donor, contractor, or international NGO managing an office or program highly desired;
  • Experience with in-kind and/or small grants;
  • Experience working in complex political transitions and conflict environments;
  • Demonstrated experience and knowledge in establishing systems and overseeing program start-up under limited time constraints;
  • Demonstrated experience and knowledge in overseeing program close-out;
  • Experience working in Sudan or East Africa;
  • Proficiency in Arabic; and
  • Experience with remote management in security-challenged environments. Position contingent upon donor funding.

This is an unaccompanied post.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

PI115833399

2019-12-26

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