Position: Partnership Officer
Department: Finance Unit
Direct hierarchy: Country Finance Manager (CFM)
Contract Duration: 31st December 2023
Starting date: May 2023
I. Background on ACTED
Created in 1993, ACTED is an international non-governmental organization pursuing a dual mandate of emergency response and development interventions in 40 of some of the world’s most vulnerable countries affected by conflicts, disasters, or socio-economic hardship. With a team of 7,000 national staff and 400 international staff, ACTED implements 500 projects a year to support more than 20 million beneficiaries, notably in hard-to-reach areas.
ACTED goes to the last mile through programs and approaches that look beyond the immediate emergency towards opportunities for longer term livelihood reconstruction and sustainable development. Guided by the motto “Think Local, Act Global” and its 3Zero –Zero Exclusion, Zero Carbon, and Zero Poverty – strategy, ACTED puts local territories at the centre and provides a tailored support to local needs.
ACTED is looking for professionally confident, self-motivated, experienced, and committed team player to fill the Partnership Officer position based in Mogadishu Somalia
II. Position Profile
The Partnership Officer supports and promotes ACTED’s partnership approach in Somalia. He/she facilitates specific partnership processes as well as partners’ organizational and institutional capacity development, with a focus on expanding ACTED’s ability to implement programs in Somalia through partners. The Partnership Officer reviews and assesses multiple partners with a view to develop relationships with existing and potential partners. He/she assesses their suitability for a partnership by using institutional assessment tools available within ACTED to determine partner strengths, weaknesses, capacity, and capability to implement programs and puts in place and follows up partner capacity development plans.
- Identify, assess and build/maintain relationships with current & potential partner organizations (30%)
- List and assess a number of potential partners to determine their suitability to work with ACTED using the organization’s partner due diligence assessment framework;
- Together with the Project Development Department, and the HQ GMU and Finance Department develop MOUs and partnership agreements;
- Follow up with partners on MOUs and reporting;
- Support Project Managers and Area Coordinators to regularly review the partnerships, and ensure that any issues or disputes are resolved in a timely manner;
- Support finance and compliance staff at area level in the documentation review and with the objective of decentralizing the relation and review process at area level;
- Support the Project Managers to communicate ACTED’s policies and procedure, arranging training and induction as required;
- Together with the Project Manager and the Country Finance Manager, ensure all budgetary issues are addressed between ACTED and partner and ensure that mutually beneficial solutions are agreed in a timely manner;
- Provide translation in meetings where necessary.
- Coordinate and ensure capacity building of partners (40%)
- Together with the Project Managers, lead review meetings with partners, with particular attention given to the relationship aspects of partnership collaboration;
- Review organizational and institutional capacity assessments of partners (due diligence, GOCA) of or conduct new assessments;
- Based on the results of organizational and institutional capacity assessments, develop appropriate time bound Capacity Development Plans (CDPs) in full participation with partners;
- Coordinate and arrange internal capacity building training sessions by ACTED teams based on gaps identified in capacity assessments,
- Establish links and build relationships with external organizational capacity development providers including consulting firms, NGO support centers and universities.
- Reporting and Compliance (30%)
- Keep an updated and accurate database of all IPs/CSOs with complete documentation and reporting deadlines (PALs, SGAs, amendments, bank details, fund requests, financial reports etc.);
- Review of partner’s financial reports and follow up to ensure timely reporting.
- Prepare IP cashbooks and upload in the accounting system once reports are approved.
- Work with the SPO on updating reporting on implementing partners (RIP) sent to HQ by PD team by 15 of every month.
- Keep a copy of all sub grantee files and records and ensure proper filing and archiving of supporting documentation for each financial report;
- In collaboration with finance, support review and submission of documents to Lead Partners when needed.
- Assist due diligence of current and future IPs and share with CTCM;
Qualifications/Skills and Experience Required
- Bachelor’s degree in business administration, or related field.
- At least 2-year experience in an NGO working with grant management, grant financial reporting, preparation, and revision of documentations, specifically sub-grants.
- Knowledge and experience with project/ donor compliance, specifically documentation
- Strong analytical and coordination skills
- Excellent interpersonal skills and external relations.
- Excellent organizational skills and attention to detail.
- Proficient use of Ms Office specifically Ms. Excel, Ms. Word & Ms. PowerPoint.
- Ability to work independently.
- Strong attention to details.
- Professional certification in finance
Qualified Nationals persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to [email protected] and received on or before 5.00PM on 27th March 2023.
The application should bear the subject line “PARTNERSHIP OFFICER – MOGADISHU.”
Please Apply for ONLY ONE POSITION
Do not attach any other documents while sending your applications, if required they will be requested at a later stage.
Please note that only shortlisted candidates will be contacted.
ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments.
ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behaviour and the responsibility of all staff, beneficiaries, consultants, and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.
ACTED is an Equal Opportunity Employer.