Partnerships Coordinator 436 views0 applications


Title: Partnerships Coordinator

Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya. In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and a footprint in Kakamega, Kisumu, Migori and Kitui. In 2016, Save the Children established a new project office in Madagascar whose operations are managed by the Kenya CO. In total, we employ around 250 staff in both countries and had an operating annual budget in 2017 of approximately US$22million.

ROLE PURPOSE: ROLE PURPOSE:

Save the Children in Kenya is responding to the ongoing drought that affected the lives and livelihoods of millions of Kenya through its multi-sectoral response strategy. The FSL response plan is focused on addressing the immediate food gaps and livelihoods protection needs of the affected population while also planning for the recovery of livelihoods activities in the longer term. In line with this strategy, the FSL Project Officer will be responsible for ensuring the implementation of the emergency food security and livelihoods projects as outlined below.

The post holder will ensure the effective and efficient implementation activities directly related cash and voucher-based programs, livestock health, livestock marketing, livestock feeding among others. The Project Officer would contribute to enhancing the capacity of the Food Security & Livelihoods team to gather quality information on the household economies of targeted vulnerable groups, by participating in assessments and assisting with information analysis and report writing, and subsequently to provide technical input into the development, monitoring and evaluation of food security projects.

Contract Duration: 7 Months (Posibility of extension)

Location: Nairobi

KEY AREAS OF ACCOUNTABILITY:

Developing self and others

  • Work with other team members to support team activities
  • Build relationships with members of other teams i.e. PDQ, finance and operations
  • Involvement in capacity strengthening of partners

Communicating with impact, negotiation and coordination

  • Input into high quality ‘donor ready’ reports by review of partner reports and timely follow up to ensure timely submission
  • Communication with partners to obtain inputs into key processes and up to date budget figures.

Proposal development

  • Work with the relevant teams such as project managers, supply chain, business development and PDQ to conduct specific award risk assessment and complete the Proposal and Awards Risk Tool (PART) for projects with partners.
  • Ensure all partner documentation is managed and processed in a timely manner and uploaded onto AMS and that the related workflows are run in a timely manner.

Compliance (systems, processes, donor)

  • Learn and follow SCI processes and relevant donor requirements
  • Understanding of the AMS system, maintaining and driving data quality for all active partners on AMS
  • Ability to use AMS reporting to monitor awards with partners and plan for key processes i.e. partner reporting reminders to ensure timely and quality donor reporting
  • Assist the partner teams to understand donor compliance requirements relating to award management including budgeting and reporting, and ensure deadlines are met
  • Basic understanding of donor compliance and development of compliance checklists if needed for partners

Portfolio management and strategy

  • Proactively support a wide range of aspects of a partnerships portfolio, including partner profiling and scoping, trend analysis, involvement in development of partner engagement plan
  • Gather and share partner intelligence
  • Ensure partner assessments are conducted on time, have the right representation and mutual capacity sharing plans are agreed on
  • Facilitate dialogue with partners by working closely with PDQ to prepare quality briefing materials for review and reference by the management team
  • Run reports from AMS to support the AM team with monitoring of the Partners Portfolio
  • Perform monitoring and analysis activities when required and work with the Coordinator and Manager to resolve any issues identified
  • Problem solving skills to address and work through issues with partners when they arise.

Monitoring and analysis

  • Key in development of partner budgets including liaising with PDQ, program teams and finance to ensure this has been fully costed and ICR included for partners at the agreed thresholds
  • Financial analysis skills to perform monitoring processes for awards with partners and identify any issues for further analysis
  • Ensure partner budget lines are as needed for donor reporting requirements
  • Support in ensuring partners are invited to award kick off meetings.
  • Participate in partner meetings conducted by Ops and ensure partner budget vs actual (BVA) is reviewed every month
  • Provide management information to the Awards Manager via a portfolio analysis report on a monthly showing information on partner performance and highlighting any unresolved issues that may affect performance
  • Coordinate with program operations to ensure partner close out meetings are conducted in a timely manner. Ensure that all meetings are minuted and these minutes filed on AMS and follow up actions done.
  • Ensure that partner information on Awards Management System (AMS) is effectively maintained, up to date and accurately records the audit trail for all partners.
  • Ensure that all proposals, contracts and amendments with partners are processed and approved through AMS and the system is an accurate reflection of current status at all times
  • Create partner records in AMS and submit for legal vetting; maintain partner records so that inactive partner records are archived.

Partner Reporting

  • Share with all partners whose reports are due the partner monthly reporting on the first working day of each month
  • Follow up with partners to ensure timely and quality submission of reports
  • Share received narrative reports with the relevant team member in Operations
  • Review partner financial reports to the supporting documents and liquidate the fully supported reports; otherwise follow up with partners to ensure relevant supporting documents have been submitted and on time.
  • Post the partner liquidations in to the financial management system and reconcile the partner advance account 5200

EXPERIENCE AND SKILLS

Essential

  • University degree in International development, business administration, commerce, International relations and/or experience working in a related role.
  • Experience managing grants, contracts & sub agreements with knowledge of major funders’ guidelines (e.g. USAID, ECHO, FCDO, CIDA, SIDA etc.)
  • Relevant experience managing donor funded projects with International NGO’s particularly those addressing human/children’s rights and those applying partnership approaches
  • Strong analytical skills, computer literacy and excellent documentation skills are a must.
  • Ability to work well with a team and establish relationships with other teams/offices
  • Cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
  • Highly developed interpersonal and English communication skills including influencing and negotiation.
  • Experience working with implementing partners and managing sub awards/grants.
  • Excellent time management and planning capacityFluency and excellent communication skills in English language
  • Experience of effective teamwork and outstanding inter-personal communication skills.
  • Experience of coalition building and working with civil society actors to deliver change.
  • Fluency and excellent communication skills in English language
  • Experience of effective teamwork and outstanding inter-personal communication skills.
  • Experience of coalition building and working with civil society actors to deliver change.

THE ORGANIZATION

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

  • No child dies from preventable causes before their 5th birthday.
  • All children learn from a quality basic education and that,
  • Violence against children is no longer tolerated.

Please apply in English saving your CV and covering letter as a single document, including your salary expectations for this role. To see a full a job description, please visit our website at

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse. Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy.

Save the Children is an equal opportunity employer and seeks to employ and assign the best-qualified talent.

Female Candidates are encouraged to apply.

Disclaimer: Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents.

Only shortlisted candidates will be contacted.

More Information

  • Job City Kenya
  • This job has expired!
Share this job


Save the Children believes every child deserves a future. Around the world, we give children a healthy start in life, the opportunity to learn and protection from harm.

We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.

The Save the Children Fund, commonly known as Save the Children, is an international non-governmental organization that promotes children's rights, provides relief and helps support children in developing countries.

It was established in the United Kingdom in 1919 in order to improve the lives of children through better education, health care, and economic opportunities, as well as providing emergency aid in natural disasters, war, and other conflicts.

In addition to the UK organisation, there are 29 other national Save the Children organisations who are members of Save the Children International, a global network of nonprofit organisations supporting local partners in over 120 countries around the world.

In 2015, we reached over 62 million children directly through our and our partners' work.

Save the Children has led global action on children’s rights for more than 90 years.

1919 Eglantyne Jebb established the Save the Children Fund to feed children facing starvation after the First World War

1924 the League of Nations adopted Eglantyne’s charter on children’s rights

1939–1945 During the Second World War, we worked to safeguard children directly affected by the war. We continue to do this in conflict-affected regions

1977 A number of Save the Children organisations formed an alliance to coordinate campaigning work to improve outcomes for the world’s children, sowing the seeds for Save the Children as a single global movement for children

1989 The United Nations General Assembly adopted the Convention on the Rights of the Child.

194 countries have signed up to this legally binding convention

2004–2009 Save the Children’s largest humanitarian operation, in response to the Indian Ocean tsunami. Our tsunami response programme received funding of US$272 million, largely through generous donations

2009 Save the Children launched EVERY ONE, our largest ever global campaign, to prevent millions of mothers and young children from dying

2012 Our work once again touched the lives of over 125 million children worldwide and directly reached 45 million children.

Connect with us
0 USD Kenya CF 3201 Abc road Fixed Term , 40 hours per week Save the Children

Title: Partnerships Coordinator

Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya. In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and a footprint in Kakamega, Kisumu, Migori and Kitui. In 2016, Save the Children established a new project office in Madagascar whose operations are managed by the Kenya CO. In total, we employ around 250 staff in both countries and had an operating annual budget in 2017 of approximately US$22million.

ROLE PURPOSE: ROLE PURPOSE:

Save the Children in Kenya is responding to the ongoing drought that affected the lives and livelihoods of millions of Kenya through its multi-sectoral response strategy. The FSL response plan is focused on addressing the immediate food gaps and livelihoods protection needs of the affected population while also planning for the recovery of livelihoods activities in the longer term. In line with this strategy, the FSL Project Officer will be responsible for ensuring the implementation of the emergency food security and livelihoods projects as outlined below.

The post holder will ensure the effective and efficient implementation activities directly related cash and voucher-based programs, livestock health, livestock marketing, livestock feeding among others. The Project Officer would contribute to enhancing the capacity of the Food Security & Livelihoods team to gather quality information on the household economies of targeted vulnerable groups, by participating in assessments and assisting with information analysis and report writing, and subsequently to provide technical input into the development, monitoring and evaluation of food security projects.

Contract Duration: 7 Months (Posibility of extension)

Location: Nairobi

KEY AREAS OF ACCOUNTABILITY:

Developing self and others

  • Work with other team members to support team activities
  • Build relationships with members of other teams i.e. PDQ, finance and operations
  • Involvement in capacity strengthening of partners

Communicating with impact, negotiation and coordination

  • Input into high quality 'donor ready' reports by review of partner reports and timely follow up to ensure timely submission
  • Communication with partners to obtain inputs into key processes and up to date budget figures.

Proposal development

  • Work with the relevant teams such as project managers, supply chain, business development and PDQ to conduct specific award risk assessment and complete the Proposal and Awards Risk Tool (PART) for projects with partners.
  • Ensure all partner documentation is managed and processed in a timely manner and uploaded onto AMS and that the related workflows are run in a timely manner.

Compliance (systems, processes, donor)

  • Learn and follow SCI processes and relevant donor requirements
  • Understanding of the AMS system, maintaining and driving data quality for all active partners on AMS
  • Ability to use AMS reporting to monitor awards with partners and plan for key processes i.e. partner reporting reminders to ensure timely and quality donor reporting
  • Assist the partner teams to understand donor compliance requirements relating to award management including budgeting and reporting, and ensure deadlines are met
  • Basic understanding of donor compliance and development of compliance checklists if needed for partners

Portfolio management and strategy

  • Proactively support a wide range of aspects of a partnerships portfolio, including partner profiling and scoping, trend analysis, involvement in development of partner engagement plan
  • Gather and share partner intelligence
  • Ensure partner assessments are conducted on time, have the right representation and mutual capacity sharing plans are agreed on
  • Facilitate dialogue with partners by working closely with PDQ to prepare quality briefing materials for review and reference by the management team
  • Run reports from AMS to support the AM team with monitoring of the Partners Portfolio
  • Perform monitoring and analysis activities when required and work with the Coordinator and Manager to resolve any issues identified
  • Problem solving skills to address and work through issues with partners when they arise.

Monitoring and analysis

  • Key in development of partner budgets including liaising with PDQ, program teams and finance to ensure this has been fully costed and ICR included for partners at the agreed thresholds
  • Financial analysis skills to perform monitoring processes for awards with partners and identify any issues for further analysis
  • Ensure partner budget lines are as needed for donor reporting requirements
  • Support in ensuring partners are invited to award kick off meetings.
  • Participate in partner meetings conducted by Ops and ensure partner budget vs actual (BVA) is reviewed every month
  • Provide management information to the Awards Manager via a portfolio analysis report on a monthly showing information on partner performance and highlighting any unresolved issues that may affect performance
  • Coordinate with program operations to ensure partner close out meetings are conducted in a timely manner. Ensure that all meetings are minuted and these minutes filed on AMS and follow up actions done.
  • Ensure that partner information on Awards Management System (AMS) is effectively maintained, up to date and accurately records the audit trail for all partners.
  • Ensure that all proposals, contracts and amendments with partners are processed and approved through AMS and the system is an accurate reflection of current status at all times
  • Create partner records in AMS and submit for legal vetting; maintain partner records so that inactive partner records are archived.

Partner Reporting

  • Share with all partners whose reports are due the partner monthly reporting on the first working day of each month
  • Follow up with partners to ensure timely and quality submission of reports
  • Share received narrative reports with the relevant team member in Operations
  • Review partner financial reports to the supporting documents and liquidate the fully supported reports; otherwise follow up with partners to ensure relevant supporting documents have been submitted and on time.
  • Post the partner liquidations in to the financial management system and reconcile the partner advance account 5200

EXPERIENCE AND SKILLS

Essential

  • University degree in International development, business administration, commerce, International relations and/or experience working in a related role.
  • Experience managing grants, contracts & sub agreements with knowledge of major funders' guidelines (e.g. USAID, ECHO, FCDO, CIDA, SIDA etc.)
  • Relevant experience managing donor funded projects with International NGO's particularly those addressing human/children's rights and those applying partnership approaches
  • Strong analytical skills, computer literacy and excellent documentation skills are a must.
  • Ability to work well with a team and establish relationships with other teams/offices
  • Cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
  • Highly developed interpersonal and English communication skills including influencing and negotiation.
  • Experience working with implementing partners and managing sub awards/grants.
  • Excellent time management and planning capacityFluency and excellent communication skills in English language
  • Experience of effective teamwork and outstanding inter-personal communication skills.
  • Experience of coalition building and working with civil society actors to deliver change.
  • Fluency and excellent communication skills in English language
  • Experience of effective teamwork and outstanding inter-personal communication skills.
  • Experience of coalition building and working with civil society actors to deliver change.

THE ORGANIZATION

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

  • No child dies from preventable causes before their 5th birthday.
  • All children learn from a quality basic education and that,
  • Violence against children is no longer tolerated.

Please apply in English saving your CV and covering letter as a single document, including your salary expectations for this role. To see a full a job description, please visit our website at

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse. Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy.

Save the Children is an equal opportunity employer and seeks to employ and assign the best-qualified talent.

Female Candidates are encouraged to apply.

Disclaimer: Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents.

Only shortlisted candidates will be contacted.

2022-12-06

NGO Jobs in Africa | NGO Jobs

Ngojobsinafrica.com is Africa’s largest Job site that focuses only on Non-Government Organization job Opportunities across Africa. We publish latest jobs and career information for Africans who intends to build a career in the NGO Sector. We ensure that we provide you with all Non-governmental Jobs in Africa on a consistent basis. We aggregate all NGO Jobs in Africa and ensure authenticity of all jobs available on our site. We are your one stop site for all NGO Jobs in Africa. Stay with us for authenticity & consistency.

Stay up to date

Subscribe for email updates

December 2022
MTWTFSS
« Oct  
 1234
567891011
12131415161718
19202122232425
262728293031 
RSS Feed by country: