People & Culture Assistant – National Position 138 views0 applications

Plan International is a leading girls and children’s rights organization. Plan strives for a just world that advances children’s rights and equality for girls. We motivate our people and partners to:

• empower children, young people and communities to make vital changes that tackle the root causes of discrimination against girls, exclusion and vulnerability
• drive change in practice and policy at local, national and global levels through our reach, experience and knowledge of the realities children face
• work with children and communities to prepare for and respond to crises, and to overcome adversity
• support the safe and successful progression of children from birth to adulthood

Plan operates in 77 countries around the world. It brings its support to millions of children, their families and communities, mainly in Africa, Asia, Middle East, and South America. It implements projects in the Health, Water and Sanitation, Education, Child Protection, Sustainable Livelihood, and cross-cultural communication. Child sponsorship forms the basis of our work with children. Worth to mention, Plan International global ambition is to support 100 million girls learn, lead, decide and thrive!

As part of its commitment to support Plan International Federation reach 100 million girls so to Learn, Lead, Decide and Thrive, Plan International Liberia has developed a Country Strategy for the next five years (2019 to 2024) with specific focus on reaching 600,000 marginalized girls and children all over the country, with a strong commitment to work with partners at various levels to put an end to violence against girls and young women including Child Early Forced Marriage and Female Genital Mutilation (FGM) and other norms and practices that hinder their development and empowerment.

Plan International Liberia is committed to ensuring that Child Protection and Youth Safeguarding, Gender Transformative programming and Influencing are key and an integral part of all its work in the country.

Dimensions of Role:

• Provide support during recruitment process by notifying candidates for an interview; arrange interview venue and coordinate with the People & Culture Coordinator on other matters without any delays
• Manage the updating of all staff files to prevent loss of documents and easy access. Staff files updated and kept safe and accessible when needed
• Manage staff leave records so that staff take the mandatory rest and the organisation do not loose from excess leave days that staff may take
• Coordinate the execution of the employees’ social security, medical and life insurance procedures to ensure that all employees are covered in line with the organization’s policies and legal requirements.
• Submit medical reimbursement claims to the insurance company upon request from staff.
• Coordinate and send out the monthly timesheets template to all staff and produce a monthly consolidated report to be used for cost recovery.
• Ensure that staff certificates earned and policy form is sign off by all staff and are recorded on an excel spreadsheet.
• Provide efficient logistical arrangements for People & Culture meetings, workshops, interviews, staff orientations and generate relevant paper work including making follow-ups of the same.
• Provide an up-to-date on People & Culture calendar for important deadlines and upcoming events is maintained and shared accordingly.
• Facilitate and track the process of work permit, residence permit and multiple entry visa for all international staff monthly to the People & Culture Coordinator for action.
• Prepares payment request for contractors, consultants, service provider and etc.  when requested
• Ensure that staff birthday is send out on a monthly basic.  Birthday cards and cake at the end of the month are given to them.
• Conduct all other People & Culture administrative activities for the smooth flow of the People & Culture department. Smooth flow of administrative duties evident at all times.
• Ensure adherence to People & Culture policy and practices, consistent with global policy and compliant with local statutory and legislative requirements to avoid industrial conflicts and other malpractices.
• Ensure gender mainstreaming and maintain gender sensitivity towards staff and Plan associate. Gender sensitivity evident in delivery of roles.
• Fulfill Plan’s Child Protection Policy at all times to ensure children are kept safe at all times. No incidence of involvement in any form of child abuse both at work and at home.
• Administer the employee orientation/induction and blended learning programmes to support staff settle down easily and faster and make recommendations for necessary changes. Staff go through orientation and reports placed on time.
• Perform any other duties that may be assigned from time to time to support the attainment of the organization’s goals.

Communications and Working Relationships:

Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact

• Maintains high contact with all staff from the program unit and country offices to offer support for understanding and implementation of all People & Culture related activities
• Low contact with Plan partner organizations to offer support for human resource activities

Knowledge, Skills and Behaviours Required to Achieve Role’s Objectives:

Knowledge

• University degree in Human Resource Management, Social Sciences, Sociology and Psychology or equivalent in any related field.
• At least 3 years’ experience in HR management practices in a reputable organization
• Experience in administration of the relevant income tax laws
• Understanding of community development principles and strategies children’s rights.
• Experience in the operation of a human resource information system
• Ability to work with minimum supervision

Skills

• Good communication, presentation and problem solving skills.
• Good level of English language.
• Excellent knowledge of Microsoft Office applications and in particular Excel and Word.
• Strong team working skills
• Planning, and organising,
• Influencing and persuading
• Sound judgement
• Commitment to continuous learning
• Cultural sensitivity

Behaviours

• Willingness to learn and work under stress.
• Positive attitude and strong belief in staff development.
• Strong commitment to children’s poverty and gender equality.
• Positive attitudes, self- assertiveness and capacity to inspire others.
• Influence and able to communicate concerns to managers and teams
• Promotes high performance
• Open to feedback
• Leads by example.
• Understands Plan’s work, and implements people processes and practices that support achievement of our objectives
• Communicates in a style that inspires confidence and professionalism and builds credibility current and prospective employees
• Flexible and committed

Travel requirements

This position entails 20% travelling to other Plan Liberia program offices.

Behaviours (Plan International’s values in practice)

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people.

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives.

Location:                  Country Office, Monrovia

Grade:                       B

Department:             People & Culture Department

Reports to:               People & Culture Manager

Closing Date:           June 2, 2022

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early. A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability. As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

 Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas. We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.