People & Culture Coordinator – Garowe 102 views0 applications

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For Somali Nationals Only

Purpose of the position:

The People & Culture Coordinator will provide business partnering and administration of the human resource function in Puntland in line with WV Somalia People & Culture policies, Partnership standards and Puntland labor laws. The position holder will have a keen eye on providing efficient customer service to all departments and relevant partners. This will entail coordinating recruitment processes, absence management, compensation and benefits, monitoring performance management processes, facilitating training and development and records management.

Major Responsibilities:

Recruitment and on-boarding

· Coordinate recruitment processes for Puntland operations in line with WV Somalia recruitment policy and promote diversity and gender balance

· Develop quarterly workforce plans in liaison with Line Managers

· Facilitate short listing processes, ensure Blocked party screening of short listed candidates and interview processes in collaboration with the hiring managers

· Coordinate the onboarding processes for all new staff.

Contract Management

· Maintain an up to date staff list with contract dates on a monthly

· Track all contract end dates and ensure timely renewals and/or issuance of notices.

· Track and coordinate with managers to ensure that probation appraisals are done in a timely manner.

· Ensure that hires, separations, position changes for Puntland are entered in Our People system on a weekly basis

· Coordinate separation processes for staff leaving the organization

Records management

· Ensure all Puntland employee files are consistently updated upon hire and on a monthly basis with relevant onboarding documents;

· Ensure separation documents are appropriately filed for all staff.

· Conduct Quarterly Puntland personnel file audit and share the report with both Operations Manager and P&C Manager.

Policy administration

· Conduct orientation/training of WV People & Culture policies and procedures to staff

· Advise Line Managers on employment procedures, processes and new Puntland labour legislation

· Ensure Line Managers and staff comply to WV Somalia policies and procedures

Staff compensation/benefits and staff care

· Maintain accurate records of Puntland staff and dependents who are enrolled in the medical scheme

· Ensure new staff and their dependents enrollment and deletions are done in an effective manner.

· Respond to staff queries concerning benefit entitlements

· Produce staff meeting minutes during the quarterly All Staff Meetings

Training and Development/Performance management

· Orient new staff on performance management tools and Learning & Development policy & processes

· Track and report submission rates of performance agreements, mid-year and annual performance reviews

· Provide input in the assessment of annual training needs in collaboration with project managers and the Training and Development Officer

Qualifications: Education/Knowledge/Technical Skills and Experience

· Education: A University degree in Human Resources Management, Business Administration, Social Sciences or an equivalent

· Experience: A minimum of 4 years’ experience in Recruitment, Benefits Administration, Records Management, contract management and HR policy administration in a large corporate or International organization

· Very good organizational skills and well-developed interpersonal skills,

· Very good English communication skills, both verbal and written

· Thorough knowledge of Microsoft office systems ( Very good use of Word and Excel)

· Ability to maintain confidential and sensitive information

· Very good customer service skills

· Excellent attention to details with good analytical skills

· Should demonstrate good negotiation skills

· Should have good facilitation skills

Working Environment / Conditions:

· Work environment: Office-based with frequent travels to the field

· Travel: 10% Domestic/international travel is required.

· On call: Immediately

Kindly note: All academic certificates will be verified with the issuing academic institution.