Portfolio Operations Manager 83 views0 applications


II. Job Purpose and Organizational Context

Under the guidance of Portfolio Manager for ‘Effective Institutions’ and ‘Economic Recovery and Development’, the Portfolio Operations Manager acts as oversight and quality control manager on all operational aspects of project and programme implementation. This includes strategic financial and human resources management, efficient procurement and logistical services, appropriate planning and reporting arrangements. The main role is to lead the operations, ensuring smooth functioning of the programme and project operations, consistent services delivery and constant evaluation and readjustment of the operations to take into account changes in the operating environment as and when needed.

The Portfolio Operations Manager, applying a client-oriented approach, advises the Portfolio Manager and leads and guides on operational management within the team, fostering collaboration internally in the portfolio team, with other portfolio teams, with the operations units in the UNDP and as appropriate with Government officials, UNDP HQs staff and other UN Agencies. The Portfolio Operations Manager works to ensure that the operational side of the programme and project management is compliant with UNDP CO rules, regulations and policies in project management and up to standard vis-à-vis expectations on quality, speed and transparency.

The Operations Manager is expected to work closely with the CO POQA Unit as well as the different units in the Operations Section of the Country Office.

Specific duties and responsibilities are outlined below.

Logistical and ICT services;

III. Duties and Responsibilities

  1. Ensures programme and project management arrangements within the Effective Institutions and Economic Recovery and Development portfolios:

q Ensure the use of the correct formats, schedules and standards in project documents, LoAs, Risk Management, and related documents as well as amendments;

q Oversees coherence and quality of the above-mentioned documents;

q Ensure consistent application of the rules and regulations as well as management approaches throughout the portfolio;

q Ensures timely implementation of approvals and amendments to these documents and avoids retro-active arrangements;

q Ensure appropriate closure of the projects;

q Ensures staff members in the portfolios are up to date regarding regulations, rules and processes, receive training and are made aware of and apply lessons learnt/best practices.

  1. Ensures effective and accurate financial resources management within the Effective Institutions and Economic Recovery and Development portfolios:

q Ensure appropriate planning of the financial resources as per UNDP Country Office arrangements;

q Ensure project budgets are commensurate with the project actions;

q Ensure appropriate oversight on expenditure tracking in each of the projects, produce management overviews for the individual projects and support project staff to address emerging issues;

q Ensure appropriate audit preparations and support audit and project teams during the implementation of the audits;

q Ensure cost-recovery for CO services in the projects is appropriately budgeted and managed;

q Ensure LoA advance management is implemented by the different projects as per UNDP rules and regulations.

  1. Ensures strategic human resources management within the Effective Institutions and Economic Recovery and Development portfolios:

q Plan and ensure optimal staffing of the portfolio and project teams as per UNDP Country Office arrangements;

q Support to recruitment processes in accordance with UNDP rules and regulations, appropriate use of different contractual modalities, contracts management, use of correct formats, etc;

q Maintains oversight of HR actions and alerts responsible staff when action is due;

q Manage the portfolio and individual learning plans;

  1. Ensures provision of efficient procurement within the Effective Institutions and Economic Recovery and Development portfolios:

q Plan and ensure procurement arrangements in the different projects as per UNDP Country Office arrangements;

q Support to procurement processes in accordance with UNDP rules and regulations, appropriate use of different contractual modalities, contracts management, use of correct formats, etc;

q Maintains oversight of procurement actions and alerts responsible staff when action is due;

  1. Ensures provision of efficient logistical and asset services within the Effective Institutions and Economic Recovery and Development portfolios:

q Ensure appropriate office and facility management;

q Proper management of UNDP programme and project assets, including maintaining the asset registry and full compliance with IPSAS in the accounting for the procurement, utilization and disposal of the assets;

q Support the implementation of the logistical side of large events by the projects;

V. Recruitment Qualifications Education: Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field.

Experience: 

5 years of relevant experience at the national or international level in providing management advisory services and/or managing staff and operational systems and establishing inter-relationships among international organization and national governments.  Experience in the usage of computers and office software packages, experience in handling of web-based management systems and ERP systems, preferably PeopleSoft.  Experience of accrual accounting, IPSAS or IFRS is highly desirable.

Language Requirements: Fluency in oral and written English is required. Knowledge of a second UN language is an added advantage but not a requirement Specific experience Experience in conflict affected countries is highly desirable

More Information

  • Job City Mogadishu
  • This job has expired!
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UNDP works in some 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results.

Inclusive growth, better services, environmental sustainability, good governance, and security are fundamental to development progress. We offer our expertise in development thinking and practice, and our decades of experience at country level, to support countries to meet their development aspirations and to bring the voices of the world’s peoples into deliberations.In 2016, UNDP is continuing its work to support the 2030 Agenda for Sustainable Development and the 17 new Sustainable Development Goals(SDGs), or Global Goals, as they help shape global sustainable development for the next 15 years.

UNDP focuses on helping countries build and share solutions in three main areas:

Sustainable development

Democratic governance and peacebuilding

Climate and disaster resilience

In all our activities, we encourage the protection of human rights and the empowerment of women, minorities and the poorest and most vulnerable.

The annual Human Development Report, commissioned by UNDP, focuses the global debate on key development issues, providing new measurement tools, innovative analysis and often controversial policy proposals. The global Report's analytical framework and inclusive approach carry over into regional, national and local Human Development Reports, also supported by UNDP.

UNDP role in UN coordination

UN coordination is a key priority for UNDP and a commitment in our Strategic Plan. The UNDP Administrator is the Chair of the UN Development Group (UNDG), which unites the funds, programmes, specialized agencies, departments and offices of the UN system that play a role in development. Created by former UN Secretary-General Kofi Annan and endorsed by the General Assembly, the UNDG seeks to ‘facilitate joint policy formulation, encourage programmatic collaboration and realize management efficiencies’ among UN agencies.

At the country level, this interagency structure is embedded in the Resident Coordinator System (RCS), which encompasses all organizations of the United Nations system with operational activities for development. The RCS is managed by UNDP on behalf of the entire system. The Resident Coordinator function is carried by the UNDP Resident Representative. As the designated representative of the Secretary-General, the Resident Coordinator is the leader of the UN Country Team (UNCT) and plays a central role in coordinating the UN’s development operations and ensuring alignment with national priorities. UNDP provides the lion’s share of the resources needed to maintain the RC system in over 130 countries. The remainder of the RCS funding comes from a cost-sharing arrangement between all participating agencies.

UNDP also administers the UN Capital Development Fund, which helps developing countries grow their economies by supplementing existing sources of capital assistance by means of grants and loans; and UN Volunteers, which fields over 6,000 volunteers from 160 countries in support of peace and development through volunteerism worldwide.

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0 USD Mogadishu CF 3201 Abc road Full Time , 40 hours per week United Nations Development Programme (UNDP)

II. Job Purpose and Organizational Context

Under the guidance of Portfolio Manager for ‘Effective Institutions’ and ‘Economic Recovery and Development’, the Portfolio Operations Manager acts as oversight and quality control manager on all operational aspects of project and programme implementation. This includes strategic financial and human resources management, efficient procurement and logistical services, appropriate planning and reporting arrangements. The main role is to lead the operations, ensuring smooth functioning of the programme and project operations, consistent services delivery and constant evaluation and readjustment of the operations to take into account changes in the operating environment as and when needed.

The Portfolio Operations Manager, applying a client-oriented approach, advises the Portfolio Manager and leads and guides on operational management within the team, fostering collaboration internally in the portfolio team, with other portfolio teams, with the operations units in the UNDP and as appropriate with Government officials, UNDP HQs staff and other UN Agencies. The Portfolio Operations Manager works to ensure that the operational side of the programme and project management is compliant with UNDP CO rules, regulations and policies in project management and up to standard vis-à-vis expectations on quality, speed and transparency.

The Operations Manager is expected to work closely with the CO POQA Unit as well as the different units in the Operations Section of the Country Office.

Specific duties and responsibilities are outlined below.

Logistical and ICT services;

III. Duties and Responsibilities

  1. Ensures programme and project management arrangements within the Effective Institutions and Economic Recovery and Development portfolios:

q Ensure the use of the correct formats, schedules and standards in project documents, LoAs, Risk Management, and related documents as well as amendments;

q Oversees coherence and quality of the above-mentioned documents;

q Ensure consistent application of the rules and regulations as well as management approaches throughout the portfolio;

q Ensures timely implementation of approvals and amendments to these documents and avoids retro-active arrangements;

q Ensure appropriate closure of the projects;

q Ensures staff members in the portfolios are up to date regarding regulations, rules and processes, receive training and are made aware of and apply lessons learnt/best practices.

  1. Ensures effective and accurate financial resources management within the Effective Institutions and Economic Recovery and Development portfolios:

q Ensure appropriate planning of the financial resources as per UNDP Country Office arrangements;

q Ensure project budgets are commensurate with the project actions;

q Ensure appropriate oversight on expenditure tracking in each of the projects, produce management overviews for the individual projects and support project staff to address emerging issues;

q Ensure appropriate audit preparations and support audit and project teams during the implementation of the audits;

q Ensure cost-recovery for CO services in the projects is appropriately budgeted and managed;

q Ensure LoA advance management is implemented by the different projects as per UNDP rules and regulations.

  1. Ensures strategic human resources management within the Effective Institutions and Economic Recovery and Development portfolios:

q Plan and ensure optimal staffing of the portfolio and project teams as per UNDP Country Office arrangements;

q Support to recruitment processes in accordance with UNDP rules and regulations, appropriate use of different contractual modalities, contracts management, use of correct formats, etc;

q Maintains oversight of HR actions and alerts responsible staff when action is due;

q Manage the portfolio and individual learning plans;

  1. Ensures provision of efficient procurement within the Effective Institutions and Economic Recovery and Development portfolios:

q Plan and ensure procurement arrangements in the different projects as per UNDP Country Office arrangements;

q Support to procurement processes in accordance with UNDP rules and regulations, appropriate use of different contractual modalities, contracts management, use of correct formats, etc;

q Maintains oversight of procurement actions and alerts responsible staff when action is due;

  1. Ensures provision of efficient logistical and asset services within the Effective Institutions and Economic Recovery and Development portfolios:

q Ensure appropriate office and facility management;

q Proper management of UNDP programme and project assets, including maintaining the asset registry and full compliance with IPSAS in the accounting for the procurement, utilization and disposal of the assets;

q Support the implementation of the logistical side of large events by the projects;

V. Recruitment Qualifications Education: Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field.

Experience: 

5 years of relevant experience at the national or international level in providing management advisory services and/or managing staff and operational systems and establishing inter-relationships among international organization and national governments.  Experience in the usage of computers and office software packages, experience in handling of web-based management systems and ERP systems, preferably PeopleSoft.  Experience of accrual accounting, IPSAS or IFRS is highly desirable.

Language Requirements: Fluency in oral and written English is required. Knowledge of a second UN language is an added advantage but not a requirement Specific experience Experience in conflict affected countries is highly desirable

2019-06-05

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