Dear Sir or Madam,
Conservation International Foundation (hereinafter referred to as “Conservation International” or “CI”), is issuing a Request for Proposals (RFP) for the Preparation of the Project Document/CEO endorsement package for a Full-sized GEF Project. The link of the RFP below contains all the necessary information for interested Offerors. Please open the link below in a new window.
https://www.conservation.org/docs/default-source/rfps/20200322-angola-rf…
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1.1 Introduction
CI, the Contracting Entity, is soliciting offers from Offerors to submit proposals to carry out the Preparation of the Project Document/CEO endorsement package for a Full-size GEF Project in Angola.
The consultant will lead the development of the ProDoc and the GEF CEO endorsement template for the GEF project: Strengthening Climate Resilience and Biodiversity Management in Angola’s Conservation Areas. Drawing on the approved child project and incorporating input from the Executing Agency, CI, the government of Angola and other stakeholders, the consultant will be responsible for preparing the ProDoc and all related Annexes, including a complete Results Framework, Environmental and Social Safeguard screening and resulting safeguard plans, responses to the GEF Scientific and Technical Advisory Panel (STAP), GEF Council Members. The consultant will also be responsible for preparing the GEF CEO endorsement template and completing the relevant GEF focal area(s) tracking tool(s)/ core indicators.
The consultant will develop a comprehensive budget and shall work with CI’s Operational and Finance Staff, to finalize and polish an accurate budget for project implementation. The consultant will work with the relevant stakeholders to secure co-financing letters.
OBJECTIVES: The objective of this consultancy is to produce a ProDoc and CEO endorsement package for Angola by September 5th, 2020.
1.2 Offer Deadline
Offerors shall submit their offers electronically at the following email address, [email protected] **
Offers must be received no later than 5pm US EST April 15. Offerors are responsible for ensuring that their offers are received in accordance with the instructions stated herein. Late offers will not be considered.
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1.3 Instruction for Offerors
All proposals must be submitted in one volume, consisting of:
· Technical proposal
· Cost proposal, and
· Offeror Representation of Transparency, Integrity, Environmental and Social Responsibility
This RFP does not obligate CI to execute a contract nor does it commit CI to pay any costs incurred in the preparation or submission of the proposals. Furthermore, CI reserves the right to reject any and all offers, if such action is considered to be in the best interest of CI.
- Technical Proposal
The technical proposal shall comprise the following parts:
· Part 1: Technical Approach, Methodology and Detailed Work Plan. This part shall be between 3 and 5 pages long, but may not exceed 5 pages.
The Technical Proposal should describe in detail how the Offeror intends to carry out the requirements described in Section 2, Scope of Work (SOW). The technical proposal should demonstrate a clear understanding of the work to be undertaken and the responsibilities of all parties involved. The Offeror should include details on personnel, equipment, and contractors who will be used to carry out the required services.
Part 2: Management, Key Personnel, and Staffing Plan. This part shall be between 2 and 5 pages long, but may not exceed 5 pages. CVs may be included in an annex to the technical proposal and will not count against the page limit. CVs must demonstrate: **
8 years of experience in the field of conservation and sustainable development, including substantial experience of preparing GEF projects under the biodiversity and climate change adaptation focal area.
· Part 3: Corporate Capabilities, Experience, Past Performance, and 3 client references. This part shall be between 2 and 4 pages long, but may not exceed 4 pages. Please include descriptions of similar projects or assignments and at least three client references.
- Cost Proposal
Offerors shall use the cost proposal template “Detailed Budget” attached in section 2.1. The cost proposal must be valid for at least 90 days after submission to CI. The cost proposal is used to determine which proposals are the most advantageous and serves as a basis of negotiation for award of a contract. The cost proposal must be all-inclusive of profit, fees or taxes. Additional costs cannot be included after award, and revisions to proposed costs may not be made after submission unless expressly requested by CI should the offerors proposal be accepted. Nevertheless, for the purpose of the proposal, Offerors must provide a detailed budget showing major expense line items. Offers must show unit prices, quantities, and total price. All items, services, etc. must be clearly labeled and included in the total offered price. All cost information must be expressed in USD. The cost shall also include a budget narrative that explains the basis for the estimate of every cost element or line item. Supporting information must be provided in sufficient detail to allow for a complete analysis of each cost element or line item. CI reserves the right to request additional cost information if the evaluation committee has concerns of the reasonableness or completeness of an Offeror’s cost proposal.
If selected, Offeror shall use its best efforts to minimize the financing of any taxes on goods and services, or the importation, manufacture, procurement or supply thereof. If Offeror is eligible to apply for refunds on taxes paid, Offeror shall do so. Any tax savings should be reflected in the total cost.
2.1. Offeror Proposed Detailed Budget.
Description OF SERVICE
DAILY OR HOURLY Cost
other costs (local currency)
Total Cost (local currency)
Total
1.4. Chronological List of Proposal Events
The following calendar summarizes important dates in the solicitation process. Offerors must strictly follow these deadlines.
RFP published 03/09/2020
RFP republished 03/26/2020
Deadline for written questions 04/01/2020
Proposal due date 04/15/2020
The dates above may be modified at the sole discretion of CI. Any changes will be published/advertised in an amendment to this RFP.
1.5. Evaluation and Basis for Award
An award will be made to the Offeror whose proposal is determined to be responsive to this solicitation document, meets the eligibility criteria stated in this RFP, meets the technical capability requirements, and is determined to represent the most advantageous to CI.
Criterion and Points
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Demonstrated experience with preparing GEF Project Documents that received CEO endorsement under the biodiversity and climate change adaptation focal areas in the last 5 years through client references, CVs and project references (include GEF ID); 25 Points
Relevant technical expertise in project design, that addresses climate resilience, and biodiversity conservation (including wildlife conservation). Relevant technical expertise in developing Safeguard Plans; 25 Points
Experience in working in Angola in environment and multi-stakeholder projects in the last 5 years; 20 Points
Written and Oral Fluency in Portuguese; 20 Points
Appropriate budget, demonstrating: appropriate allocation of labor days in relation to tasks and deliverables; appropriate consultant daily rates in relation to qualifications; appropriate other direct costs in relation to the scope of work; and overall cost effectiveness;10 Points
Total Points:100
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2.1. Scope of Work
The consultant will lead the development of the ProDoc and the GEF CEO endorsement template for the GEF project: Strengthening Climate Resilience and Biodiversity Management in Angola’s Conservation Areas. Drawing on the approved child project and incorporating input from the Executing Agency, Conservation International, the government of Angola and other stakeholders, the consultant will be responsible for preparing the ProDoc and all related Annexes, including a complete Results Framework, Environmental and Social Safeguard screening and resulting safeguard plans, responses to the GEF Scientific and Technical Advisory Panel (STAP), GEF Council Members. The consultant will also be responsible for preparing the GEF CEO endorsement template and completing the relevant GEF focal area(s) tracking tool(s)/ core indicators.
The consultant shall work with Operational and Finance Staff, providing inputs to activities to develop a comprehensive and accurate budget for project implementation. The consultant will work with the relevant stakeholders to secure co-financing letters.
The consultant will undertake the following tasks:
- Undertake a review of relevant literature and documents, including but not limited to: national development plans, NBSAPs, NAPs, NAPAs, , current/previous GEF projects, terminal evaluations of relevant GEF projects.
- Consult with key stakeholders to solicit their input into the development of the ProDoc. These consultations can take place via telephone, electronic conferencing, or in person, and should at minimum, involve the Government of Angola, civil society, Conservation International, and other stakeholders .
- Informed by the literature review and stakeholder consultations, prepare a ProDoc for a full-sized GEF project based upon the approved PIF and project framework. The consultant will also be responsible for preparing the safeguard plans, the CEO endorsement document and the all the annexes that are needed for the ProDoc.
- Revise and finalize the ProDoc and CEO approval/endorsement document and all related annexes to address comments from the CI-GEF Project Agency, Executing Agency(ies) and key stakeholders.
2.2. Deliverables & Deliverables Schedule
It is expected that the ProDoc will take approximately 45 days to develop, spread over a period of 5 months. The process is expected to begin on March 26 with final submission to the GEF Secretariat on June 5, 2020. Below is the tentative schedule, which will be finalized after final consultant selection. The final submission to the GEF of June 5th, is firm.
- During the week of April 6, conduct first visit to Angola to meet with the Executing Agency and main project stakeholders.
- By April 13, the completed Results Framework following the template in Annex 1 of the CI-GEF ProDoc template (to be provided by CI-GEF).
- By April 22, a zero draft of the ProDoc, using the outline provided by the CI GEF Project Agency, the approved PIF, the GEF Secretariat’s comments on the PIF, and additional information provided by the government of Angola. This draft will indicate gaps that need to be filled and sections requiring clarification, and is intended to be a guide for further preparation of the contents.
- By May 8, a first draft which incorporates all the comments from the CI GEF Project Agency, the Executing Agency, and consultations from stakeholders etc
- By May 29, the final CEO endorsement package with all the annexes which responds to the comments from the CI GEF Project Agency and the Executing Agency.
- By July 30, an updated CEO endorsement package that responds to the comments by the GEF Secretariat.
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How to apply
Offerors should indicate their interest in submitting a proposal for the anticipated agreement by sending an email to [email protected] by 5pm US EST on April 15. Interested Offerors can submit their questions to [email protected] by 3pm US EST on April 1.
Offerors are responsible for ensuring that their offers are received in accordance with the instructions stated herein. Late offers will not be considered.
More Information
- Job City Angola
