Principal Officer, Administration, Human Resources & Finance 527 views5 applications


The Economic Community of West African States (ECOWAS) is a regional group of fifteen West African countries. Founded on 28 May 1975, with the signing of the Treaty of Lagos, its mission is to promote economic integration across the region.

We are recruiting to fill the position below:

Job Title: Principal Officer, Administration, Human Resources & Finance

Location: Accra, Ghana
Institution: ECOWAS Commission
Grade: P5
Status: Permanent
Agency: Ecowas Regional Electricity Regulatory Authority (Erera)
Directorate: Chairman
Division: Administration, Finance & Human Resources
Line Supervisor: Chairman

Role Overview

  • Under the supervision of the Chairman, the incumbent shall be responsible for planning, co-coordinating and directing the Institutions Administration, Human Resources, Finance and support services.

Supervising:

  • HR & Administration Officer
  • Finance & Accounting Officer

Role and Responsibilities

  • Ensure the planning, coordination and control of the activities of the Directorate;
  • Manage staff organization and discipline including attendance, leave roster, writing schedule of duties, recruitment of staff in liaison with ECOWAS Commission and ERERA Regulatory Council;
  • Assist in the formulation, implementation and review of administrative policies, procedures and decisions of ERERA.
  • Assist in the implementation of ECOWAS financial regulations and procedures;
  • Manage the organization of the postage and postal services of the organization;
  • Ensure the preparation of the budget of the organization;
  • Ensure donor fund management and reporting;
  • Ensure smooth operation of the ongoing administrative functions including work environment, space, equipment and information retrieval system;
  • Assist in identifying the operational needs and develop and support the implementation of the organisation’s Annual Procurement Plan;
  • Collate input for the different divisions of ERERA and formulate  the  budget and work programme, and monitor unit’s budget and programme of work;
  • Monitoring payments to vendors and individual contractors for services rendered;
  • Coordinate shipment/freights, customs clearances and the preparation of all related  documentation;
  • Supervise other Administration, Human Resources and Finance staff;
  • Provide information to staff regarding office administration procedures, processes and practices;
  • Ensure the implementation of all the initiatives that will enable a rational management of the material, human resources (logistics and procedures);
  • Ensure the preparation of objective, accurate, coherent reports in conformity with ECOWAS/ERERA Rules and Regulations;
  • Ensure the efficient reporting of actions implemented and results to the Chairman;
  • Ensure coherence of the actions and activities implemented with specific objectives of the Directorate and the general objectives of the Institution;
  • Define the main orientations of controls and indicators to be put in place, as well as the framework for reporting to the ERERA Council;
  • Advise the Chairman on issues regarding staff suitability for appointments, welfare and discipline and other type of staff movements; management of staff relations, trends and developments in the areas of material, financial and human resources;
  • Execute any other duty as might be assigned by the supervisor.

Academic Qualifications and Experience

  • Master’s degree (or equivalent) in Administration and Finance, Business Administration, or in a similar discipline from a recognized University.
  • 10 years of professional experience in procurement, human resources, administration, managing finance and budget operations in an international or multinational organizations including 5 years at a supervisory level;
  • Knowledge of ECOWAS financial regulations and procedures and an ability to apply them;
  • Demonstrated ability to provide technical advice on a broad range of administrative, financial and accountancy  areas;
  • Demonstrated knowledge in network development to support financial data.

Age Limit:

  • Be below 50 years old. This provision does not apply to internal candidates.

ECOWAS Key Competencies:

  • Ability to lead in assigned programmes and projects by providing the necessary managerial and operational expertise required for the fulfilment of the organization’s mandate;
  • Ability to lead by example and organize teamwork to encourage cooperation to achieve targeted results, champion and build momentum for change and to bring about employee engagement; develops and implements internal controls for pilot program to manage potential barriers to implementation;
  • Ability to respect chain of command in an appropriate manner;
  • Excellent self-management skills, demonstrating ethics and integrity, confidentiality and displaying due regards for internal controls of rules, delegations and transparency;
  • Ability to bring together complementary skills/expertise, assess individual contributions and recognize/address accomplishments and shortcomings in a manner that brings continued success to the organization;
  • Knowledge of program management at the level usually acquired from a certification in program management.
  • Ability to research benchmarks and trends to bring about the best recommendations for the development and improvement of programs/projects that will best serve the community/organization;
  • Well-developed networking and interpersonal skills to seek feedback, information and data from a network of professionals from multiple countries/sectors/organizations and to identify and prioritize the most critical community requirements;
  • Ability to manage and co-ordinate client management initiatives and make recommendations;
  • Ability to develop and implement best practices in client services;
  • Ability to develop and implement stakeholder management plans, programs and initiatives to obtain buy-in on new initiatives, to better understand dissenting views, to obtain resources and to increase perceptions of success.
  • Ability to be diplomatic, tactful and respect of other people from varied backgrounds, understanding diverse cultural views especially within West Africa with the ability to convert diversity into opportunities to improve program/operational outcomes;
  • Ability to create a diverse and inclusive interactive environment that benefits from diverse strengths bringing together innovative practices;
  • Ability to remain objective in managing conflict regardless of cultural differences /positions, gender differences, and encourage other staff to overcome cultural and gender bias and  differences;
  • Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;
  • Ability to serve the interest of culturally diverse multinational teams/organizations/communities and persons with disability without prejudice and bias.
  • Understanding of the ECOWAS organizational structure, associated dynamics and expectations as required to collaborate, participate, contribute and lead effectively;
  • Knowledge of the ECOWAS mandate, strategic plan/priorities as well as the economic, political and social situation and trends in member states, as pertains to own scope of work;
  • Knowledge of ECOWAS best practices, program management approaches and research techniques to lead and/or contribute to the development or assessment of programs, projects or initiatives;
  • Knowledge of the  ECOWAS rules and procedures in order to appropriately interpret and apply directive text, provide technical advice, coach others and assess performance.
  • Ability to analyze a situation by using indicators to assess the costs, benefits, risks, and chances for success, in making  decisions;
  • Ability to pull together information from different sources to identify the cause of problems, consequences of alternative causes of action, potential obstacles and ways to avoid the problem in the future;
  • Ability to break down very complex situations/information into simple terms  to explain recommendations and conclusions aimed at solving problems or improving operations/programs/projects;
  • Ability to develop new insights into situations, apply innovative solutions to problems and to design new methods of addressing issues or disconnects where established methods and procedures are inapplicable or no longer effective.
  • Ability to communicate with impact, clearly and concisely in a succinct and organized manner conveying credibility & confidence when making presentations, setting expectations and explaining complex issues;
  • Ability to listen intently and correctly interpret messages from others and respond appropriately;
  • Accomplished technical writing and editing skills;
  • Exhibit active listening skills to encourage stronger communication amongst  team members, to show care and make them feel valued and to  drive employee engagement in all institutions and agencies;
  • Ability to give constructive feedback, provide recognition, address shortcomings and motivate direct reports to work at peak performance;
  • Proficiency in  information communication technologies(ICT);
  • Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
  • Organizational and project/program management skills with significant experience identifying timelines, targets, costs and resources necessary to deliver on operational/program/project outputs in line with result based management approach;
  • Ability to set effective goals and targets for self, others, and the work unit and adjusting work or project priorities in response to changing circumstances;
  • Ability to use participatory approach in project planning and identify gaps affecting the achievement of program/project expectations and to design and implement intervention plans required to build the desired task;
  • Ability to implement rigorous monitoring and evaluation practices and to set in place regular reporting schedules relevant to key outputs;
  • Ability to plan, organize, control resources, and to comply with  policies, procedures and protocols to achieve specific goals.

Annual Salary
UA56, 339.24, USD88, 892.05

Application Closing Date
9th August, 2020.

How to Apply
Interested and qualified candidates should download the Application Form below, fill it out correctly; attach a Curriculum Vitae (CV) and a Motivation Letter and send to: [email protected] using the “Job Title” as the subject of the email.

Click here to download Application Form (Ms Word)

Click here for more information

More Information

  • Job City Accra, Ghana
  • This job has expired!
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Before the creation of ECOWAS, the collective territory known as West Africa, from a regional point of view, was made up of an aggregation of states that had emerged from different colonial experiences and administrations which largely defined the boundaries of the 15 states domiciled in the area.

 Even though member states of the community, today make use of three different imported official languages (English, French and Portuguese), there are well over a thousand existing local languages including cross-border native tongues such as Ewe, Fulfulde, Hausa, Mandingo, Wolof, Yoruba, Ibo, Ga, etc. that constitute its over 300 million people tucked in a vast land of about 5.1 million square kilometres.

 Prior to colonialism, the area played host to many proud empires and kingdoms that spanned centuries some of which included Ghana, Mali Songhai, Wolof, Oyo, Benin and Kanem Bornu.

 The region’s cultural, linguistic and ecological diversity presents both opportunities and challenges for the integration process. The longing to combine forces politically and economically has always been recognised as a step forward in the desire to engender co-prosperity in the area.

 In this regard, the first effort at integration dates back to 1945 with the creation of CFA franc that brought the francophone countries of the region into a single currency union. Then in 1964, Liberian president William Tubman proposed an economic union for West Africa leading to an agreement which was signed in 1965 by the four states of Cote d’Ivore, Guinea, Liberia and Sierra Leone.

 However, nothing concrete emanated from these until 1972 when Nigerian head of state Gen Yakubu Gowon and his Togolese counterpart Gnassingbe Eyadema toured the region in support of the integration Idea. Thanks to the drafts that emanated from their efforts as they formed the basis for the emergence of the treaty of Lagos in 1975 which birthed ECOWAS. The treaty of Lagos was initially limited to economic policies but emerging political events led to its revision and therewith the expansion of scope and powers in 1993.

 ECOWAS is meant to foster interstate economic and political cooperation. History is on its side in this regard. Dating back to pre-colonial times, West Africans have been among the world’s most mobile populations although much of the migration had been intra-regional. About 7.5 million West African migrants (3 percent of the regional population) are living in ECOWAS countries other than their own. The 1.2 million other migrants are dispersed mainly in North America and Europe. Estimated at about 149 million in 2013, women constitute over 50 percent of the region’s population. The cross-border migration of women as traders and business persons places them as potential champions for promoting integration, even though this is a reality that is yet to be fully exploited.

 Over the last few years, West Africa’s population witnessed strong growth, increasing from 70 million to nearly 300 million inhabitants between 1950 and 2010. By the end of 2014, it represents nearly 40% of the population of sub-Saharan Africa. According to the projections of the United Nations, the population of West Africa should reach between 550 and 600 million by 2050. It is the youngest region of the world. Also, with about 5 percent of the world’s population, with an area covering over 40 percent of sub-Saharan Africa, West Africa is the most densely populated on the continent.

 The diverse socio-cultural dimension of development should be a necessary building block for establishing peace and security in the region. Drawing strength from its past, leaders of the community have been making sacrifices to keep the shape of the political structure of the region. In 1976, Cape Verde, one of the two Lusophone countries in the region joined ECOWAS, and in December 2000 Mauritania withdrew its membership, having a

At all times, ECOWAS chief executive officers presiding either as Executive Secretaries or Presidents, deferred to the supreme organ of the community-the Authority of the Heads of State of Government for guidance. This body is usually headed by a Chairman. There have been 28 such Chairmen between 1978 to 2015.

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0 USD Accra, Ghana CF 3201 Abc road Full Time , 40 hours per week Economic Community of West African States (ECOWAS)

The Economic Community of West African States (ECOWAS) is a regional group of fifteen West African countries. Founded on 28 May 1975, with the signing of the Treaty of Lagos, its mission is to promote economic integration across the region.

We are recruiting to fill the position below:Job Title: Principal Officer, Administration, Human Resources & FinanceLocation: Accra, Ghana Institution: ECOWAS Commission Grade: P5 Status: Permanent Agency: Ecowas Regional Electricity Regulatory Authority (Erera) Directorate: Chairman Division: Administration, Finance & Human Resources Line Supervisor: Chairman
Role Overview
  • Under the supervision of the Chairman, the incumbent shall be responsible for planning, co-coordinating and directing the Institutions Administration, Human Resources, Finance and support services.
Supervising:
  • HR & Administration Officer
  • Finance & Accounting Officer
Role and Responsibilities
  • Ensure the planning, coordination and control of the activities of the Directorate;
  • Manage staff organization and discipline including attendance, leave roster, writing schedule of duties, recruitment of staff in liaison with ECOWAS Commission and ERERA Regulatory Council;
  • Assist in the formulation, implementation and review of administrative policies, procedures and decisions of ERERA.
  • Assist in the implementation of ECOWAS financial regulations and procedures;
  • Manage the organization of the postage and postal services of the organization;
  • Ensure the preparation of the budget of the organization;
  • Ensure donor fund management and reporting;
  • Ensure smooth operation of the ongoing administrative functions including work environment, space, equipment and information retrieval system;
  • Assist in identifying the operational needs and develop and support the implementation of the organisation’s Annual Procurement Plan;
  • Collate input for the different divisions of ERERA and formulate  the  budget and work programme, and monitor unit’s budget and programme of work;
  • Monitoring payments to vendors and individual contractors for services rendered;
  • Coordinate shipment/freights, customs clearances and the preparation of all related  documentation;
  • Supervise other Administration, Human Resources and Finance staff;
  • Provide information to staff regarding office administration procedures, processes and practices;
  • Ensure the implementation of all the initiatives that will enable a rational management of the material, human resources (logistics and procedures);
  • Ensure the preparation of objective, accurate, coherent reports in conformity with ECOWAS/ERERA Rules and Regulations;
  • Ensure the efficient reporting of actions implemented and results to the Chairman;
  • Ensure coherence of the actions and activities implemented with specific objectives of the Directorate and the general objectives of the Institution;
  • Define the main orientations of controls and indicators to be put in place, as well as the framework for reporting to the ERERA Council;
  • Advise the Chairman on issues regarding staff suitability for appointments, welfare and discipline and other type of staff movements; management of staff relations, trends and developments in the areas of material, financial and human resources;
  • Execute any other duty as might be assigned by the supervisor.
Academic Qualifications and Experience
  • Master's degree (or equivalent) in Administration and Finance, Business Administration, or in a similar discipline from a recognized University.
  • 10 years of professional experience in procurement, human resources, administration, managing finance and budget operations in an international or multinational organizations including 5 years at a supervisory level;
  • Knowledge of ECOWAS financial regulations and procedures and an ability to apply them;
  • Demonstrated ability to provide technical advice on a broad range of administrative, financial and accountancy  areas;
  • Demonstrated knowledge in network development to support financial data.
Age Limit:
  • Be below 50 years old. This provision does not apply to internal candidates.
ECOWAS Key Competencies:
  • Ability to lead in assigned programmes and projects by providing the necessary managerial and operational expertise required for the fulfilment of the organization’s mandate;
  • Ability to lead by example and organize teamwork to encourage cooperation to achieve targeted results, champion and build momentum for change and to bring about employee engagement; develops and implements internal controls for pilot program to manage potential barriers to implementation;
  • Ability to respect chain of command in an appropriate manner;
  • Excellent self-management skills, demonstrating ethics and integrity, confidentiality and displaying due regards for internal controls of rules, delegations and transparency;
  • Ability to bring together complementary skills/expertise, assess individual contributions and recognize/address accomplishments and shortcomings in a manner that brings continued success to the organization;
  • Knowledge of program management at the level usually acquired from a certification in program management.
  • Ability to research benchmarks and trends to bring about the best recommendations for the development and improvement of programs/projects that will best serve the community/organization;
  • Well-developed networking and interpersonal skills to seek feedback, information and data from a network of professionals from multiple countries/sectors/organizations and to identify and prioritize the most critical community requirements;
  • Ability to manage and co-ordinate client management initiatives and make recommendations;
  • Ability to develop and implement best practices in client services;
  • Ability to develop and implement stakeholder management plans, programs and initiatives to obtain buy-in on new initiatives, to better understand dissenting views, to obtain resources and to increase perceptions of success.
  • Ability to be diplomatic, tactful and respect of other people from varied backgrounds, understanding diverse cultural views especially within West Africa with the ability to convert diversity into opportunities to improve program/operational outcomes;
  • Ability to create a diverse and inclusive interactive environment that benefits from diverse strengths bringing together innovative practices;
  • Ability to remain objective in managing conflict regardless of cultural differences /positions, gender differences, and encourage other staff to overcome cultural and gender bias and  differences;
  • Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;
  • Ability to serve the interest of culturally diverse multinational teams/organizations/communities and persons with disability without prejudice and bias.
  • Understanding of the ECOWAS organizational structure, associated dynamics and expectations as required to collaborate, participate, contribute and lead effectively;
  • Knowledge of the ECOWAS mandate, strategic plan/priorities as well as the economic, political and social situation and trends in member states, as pertains to own scope of work;
  • Knowledge of ECOWAS best practices, program management approaches and research techniques to lead and/or contribute to the development or assessment of programs, projects or initiatives;
  • Knowledge of the  ECOWAS rules and procedures in order to appropriately interpret and apply directive text, provide technical advice, coach others and assess performance.
  • Ability to analyze a situation by using indicators to assess the costs, benefits, risks, and chances for success, in making  decisions;
  • Ability to pull together information from different sources to identify the cause of problems, consequences of alternative causes of action, potential obstacles and ways to avoid the problem in the future;
  • Ability to break down very complex situations/information into simple terms  to explain recommendations and conclusions aimed at solving problems or improving operations/programs/projects;
  • Ability to develop new insights into situations, apply innovative solutions to problems and to design new methods of addressing issues or disconnects where established methods and procedures are inapplicable or no longer effective.
  • Ability to communicate with impact, clearly and concisely in a succinct and organized manner conveying credibility & confidence when making presentations, setting expectations and explaining complex issues;
  • Ability to listen intently and correctly interpret messages from others and respond appropriately;
  • Accomplished technical writing and editing skills;
  • Exhibit active listening skills to encourage stronger communication amongst  team members, to show care and make them feel valued and to  drive employee engagement in all institutions and agencies;
  • Ability to give constructive feedback, provide recognition, address shortcomings and motivate direct reports to work at peak performance;
  • Proficiency in  information communication technologies(ICT);
  • Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
  • Organizational and project/program management skills with significant experience identifying timelines, targets, costs and resources necessary to deliver on operational/program/project outputs in line with result based management approach;
  • Ability to set effective goals and targets for self, others, and the work unit and adjusting work or project priorities in response to changing circumstances;
  • Ability to use participatory approach in project planning and identify gaps affecting the achievement of program/project expectations and to design and implement intervention plans required to build the desired task;
  • Ability to implement rigorous monitoring and evaluation practices and to set in place regular reporting schedules relevant to key outputs;
  • Ability to plan, organize, control resources, and to comply with  policies, procedures and protocols to achieve specific goals.
Annual Salary UA56, 339.24, USD88, 892.05
Application Closing Date 9th August, 2020.

How to Apply Interested and qualified candidates should download the Application Form below, fill it out correctly; attach a Curriculum Vitae (CV) and a Motivation Letter and send to: [email protected] using the "Job Title" as the subject of the email.

Click here to download Application Form (Ms Word)

Click here for more information

2020-08-09

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