Procurement and Contract Officer
GIZ- Internal/External Vacancy Announcement #047/2020
Energy Partnership Program
As an international cooperation enterprise for sustainable development with worldwide operations, the federally owned Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its development policy objectives. GIZ promotes complex reforms and change processes.
In Ethiopia, GIZ has been working for more than 40 years in bilateral cooperation on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) and on the commission of the Ethiopian Government and other international donors.
Energising Development Ethiopia (EnDev) Ethiopia (being implemented by GIZ) supports a sustainable supply of energy services to lower-income households, social institutions and small to medium sized enterprises with a focus on rural areas. EnDev is a multi-donor and multi-implementer energy access partnership. It is currently financed by six donor countries – the Netherlands, Germany, Norway, the United Kingdom, Switzerland and Sweden. Being part of the global programme, EnDev Ethiopia receives additional co-funding from Ireland, the Korea Foundation for International Healthcare and the European Union.
Responsibilities
- Purchasing materials and equipment for EnDev Ethiopia program in accordance with GIZ rules.
- Coordinating the customs clearance for imported materials together with country office.
- Informing respective departments on time about the status of procurement, contract and customs clearance.
- Coordinating effectively with colleagues in the administrative and technical section as well as regional office of EnDev Ethiopia.
- Prepare various types contracts and follow up contract implementation in collaboration with the technical team.
- Maintain procurement and contract follow up database.
- Liaise directly with GIZ country office procurement and service as well as finance department.
- Identify bottlenecks and recommend changes for the improvement of procurement and contract process.
Tasks
Procurement:
- Receives and reviews purchase requests for clarity, compliance, detail completeness, and obtains additional information, as required.
- Purchasing of materials requested by the user department and units as per the specification and deliver the items to the store keeper by ensuring proper documentation.
- Keeps himself/herself informed about the GIZ regulations for procurement, and keeps contact with the procurement department of the GIZ Office in Addis Ababa.
- Drafts standard letters for quotations and orders and collects pro-forma invoices
- Prepare price analysis for decision making.
- Ensures that materials bought on local markets are of high quality and reasonable price.
- Compile lists of sources of local procurement for request, quotations and proposal for bids and liaises with potential suppliers
Contract:
- Receives and reviews contracting requests for clarity, compliance, detail completeness, and obtains additional information, as required.
- Prepare contracts within the project limit and follow up contracts prepared at the country office.
- Maintains a database for consulting and other service providers.
- Upload contracts to the GIZ data management system.
- Keeps himself informed about the GIZ regulations for various types of contracting and liaise with the country office contract and finance departments.
Customs Clearing tasks:
- Work closely with local transistors to ensure close coordination and synchronization of all transit activities and maintain documentation and files.
- Work closely with implementation partners to obtain necessary documents.
- Prepare and submit all necessary paperwork related to imported goods for duty free entry.
- Monitors shipment arrival and requests for advance copies of shipping documents from suppliers.
- Organize/co-ordinate the pick-up of goods
General Duties
- Immediately reports all problems involving procurement, contracting and logistics.
- Represents the interests and always acts on behalf of the GIZ-EnDev Ethiopia program
- Carries out tasks relevant to the programme which may not be explicitly mentioned in the job description as per request.
Job Requirements
Qualifications
- University degree in business management, procurement and supplies management or equivalent is preferred, but other educational background will be accepted with appropriate work experience.
Professional experience
- Minimum of five (5) years professional experience in procurement, contracting and customs clearance work.
- Good knowledge of the GIZ rules and regulations is preferred.
- Knowledge of standard computer applications such as MS Office applications, in particular Excel.
- Proven working knowledge of English, written and spoken, is required.
- Trustworthiness and ability to maintaining strict confidentiality and observing data protection and associated guidelines where appropriate.
- Ability to work independently, unsupervised, and as part of a multicultural and international team.
Other knowledge, additional competences
- Ability to work in a team and with a minimum of instructions
- Excellent conceptualizing and editorial skills
- Excellent skills in compiling and presenting information in an appealing and concise manner
- Excellent oral and written communication and presentation skills.
- Written and oral fluency in English is a must
- Being familiar with international development cooperation partners such as GIZ EnDev including their approaches and procedures is strongly recommended.
- Very good working knowledge of standard ICT applications of MS Office (Word, Excel, PowerPoint, Outlook) and willingness to obtain proficiency in GIZ-specific applications (MS Teams, OneDrive, OneNote, IDA)
How to Apply
Application procedure:
Interested and qualified candidates shall submit their motivation letter along with their non-returnable recent CV Email: [email protected]
Note: –
Please make sure you mention the Vacancy Number ‘047/2020”in the subject line of your email application. Due to large number of applications we categorise applications with the vacancy numbers.
Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.
Only short-listed candidates will be contacted
We encourage persons with disabilities to apply for the position. In case of equal qualification, persons with disabilities will be given preference.
Applications from qualified women are encouraged.
More Information
- Job City Addis Ababa