Procurement and Logistics Officer 199 views0 applications

Position Title : Procurement and Logistics Officer

Duty Station : Ouagadougou, Burkina Faso

Classification : Professional Staff, Grade P2

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 10 June 2020

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states: Antigua and Barbuda; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Papua New Guinea; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission, and the direct supervision of the Resources Management Officer (RMO) in IOM Burkina Faso, in coordination with Global Procurement and Supply Unit (GPSU), the successful candidate will be responsible and accountable for the set up and supervision of the procurement, logistics and warehousing functions of the mission in accordance with the Organization’s regulations and procedures.

IOM procurement and supply chain activities are guided by the general principles of:

• Best Value for Money

• Accountability, Integrity and Transparency

• Fairness and effective Competition

• Best Interest of IOM

Core Functions / Responsibilities:

1. Monitor the implementation of procurement, logistics, facilities maintenance, asset administration, and transport support within established internal control mechanisms.
2. Monitor and update the database of vendor/contractor accreditation and evaluation status to ensure a pool of reliable vendors and contractors to address the needs of the mission.
3. Coordinate with relevant stakeholders to analyse procurement requests, identify service providers, and evaluate information regarding vendors’ performance in the areas of quality, prices, and delivery of goods and services in view of the Organization’s best interests.
4. Supervise warehouse operations to ensure there is no undue overstocking or loss, control supply chain, inform on reorder levels and ensure a cost efficient and reliable system of transport and warehousing.
5. Establish and monitor a tracking system of commodities, supplies, and equipment; ensure proper tagging of mission assets, update the assets inventory list and ensure proper records are kept on asset disposal.
6. Assist the programme management in field operations and provide support in preparing and issuing the call for proposals and bidding documents for tenders; verify bidding process is done fairly, transparently and in accordance with the set rules and regulations under the IOM procurement manual.
7. Follow-up on purchase orders (PO) status and keep Head(s) of Unit(s) and respective Project Managers abreast of estimated delivery times or any changes that may affect or modify the pre-determined delivery conditions; ensure all expected merchandise is received in accordance with PO specifications, and that all goods are in good condition.
8. Liaise with Project Managers regarding developed projects and assist in developing procurement plans, and identifying risks related to procurement and supply to facilitate the successful implementation of projects.
9. Facilitate the timely submission of procurement reports and documentation to relevant Headquarters (HQs) Departments and to Manila Administrative Centre (MAC), as appropriate and assist in producing regular progress reports, statistical information and briefing materials, as required
10. Ensure all procurement and logistics transactions are appropriately tracked and documented through SAP and implement an offline tracking tool as needed to ensure accuracy.
11. Organize and ensure proper procurement filing systems; assist the RMO in project-related record keeping and the Project Managers in monitoring the services provided by implementing partners and service providers.
12. Supervise and train procurement and logistics staff in the mission, and ensure they are provided with necessary guidance and support to deliver duties in line with IOM procedures and processes.
13. Coordinate strategic planning for procurement and logistic needs in close collaboration with the COM and the RMO.
14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Business Administration, Management, Logistics, Procurement or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience;

• Certification in Procurement, Logistics or Supply Chain management is an advantage.

Experience

• International field experience in procurement, logistics operations;

• Experience in large scale procurement and logistics;

• Experience in providing procurement and logistics support in an emergency setting;

• Demonstrated experience in training and managing large teams of co-workers, managing vendors and suppliers.

Skills

• Excellent level of computer literacy and good knowledge of SAP is an advantage;

• Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM’s system and processes as they apply to procurement and logistics.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of French and/or Spanish is an advantage.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes

responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.