Procurement Assistant, Kampala (Uganda Nationals only), April 2024

Objective 1: Support Procurement activities based on the priority of the department as advised by supply chain manager

Obtain quotations on behalf of Supply Chain Manager
Conduct small purchases and prepare related procurement documents
Ensure correct filing and archiving of Procurement Dossiers
Scanning, printing, photocopying of procurement and delivery documents
Participate in Paper-based archiving of Procurement Dossiers for Kampala and field bases
Electronic archiving of Procurement Dossiers for Kampala and field bases

Objective 2: Support Logistics Supply Chain.

· Receive and process Purchase Requests (PR) on reception frequencies

· Participate and Provide support in market analysis to update the supplier data base

· Ensure best available prices & quality, collect quotations, suppliers’ references

· Monitor deliveries to the department/bases/programs

· Prepare request for quote, prepare assessment table and get approval according to Action Against Hunger standard procedures;

· Coordinate with suppliers during the delivery of the goods and services in readiness for delivery

· Ensure all purchasing dossiers are complete and properly filled before archiving

· Deliver and pick up logistics documents to and from the different offices

Objective 3: Supervision of Delivered items

Ensure quality & quantity control of deliveries
Ensure packaging and shipping to bases is accurate and documented. Collect all signed copies of Delivery Notes and invoices to facilitate the payment process and follow up with the field to get the Reception notes for the items sent to the field. Ensure coordination with the field before delivery of the items (reception/storage plan).
Ensure all documentation is existing, updated, are properly filed and filled in folders before archiving

Objective 4: Reporting

· Update and provide Procurement Follow Up (PFU) on behalf of line manager on a weekly basis when required.

· Update and provide the Supplier List on regular basis to line manager

Objective 5: Additional responsibilities

· Perform all other duties as may be directed by the immediate supervisor in accordance with Action Against Hunger Uganda mission staff regulations and charter of principles.

About you……

You are enthusiastically pursuing a career in procurement

· You have a bachelor’s degree in procurement and supply chain, Business administration with a bias in procurement

· You have a minimum of 2 years’ humanitarian work in an emergency and/or a development context

· You have strong organization skills and attention to detail

· You have good communication skills with high level of integrity

· You have strong negotiation skills

· Exhibit good spoken and written skills

· Ability to work in complex environment and can bear the work load

Our Core values

In this position, you are expected to demonstrate Action Against Hunger-USA’s five core values

Respect- we work with compassion and dedication, treating everyone the same way we expect them to treat us.

Integrity-: we believe that being honest and fair is integral to every aspect of our work. conducting our work with a spirit of sincerity, truthfulness and transparency is imperative.

Creativity-we encourage new ideas, embrace innovative solutions, and create opportunities for meaningful and exciting ways to do our jobs and provide solutions to address the needs of the populations we serve.

Excellence– we strive to provide services that meet and even exceed the expectations of our stakeholders (populations in need, staff, communities and donors).

Empowerment– we are committed to fostering an environment in which our staff, partners and communities where we work have the space to grow, develop and feel confident about participating.

What we offer.

Action Against Hunger values its employees and offers a comprehensive remuneration and benefits package. These include but are not limited to: –

· Health Insurance for you and your dependants

· Resettlement allowance (One off payment)

· Hardship allowance (Context Based )

· Starting gross salary UGX 1,260,000

· Paid annual leave (vacation)

· 13^th month pay

· Group Personal Accident

· Training opportunities

How to apply:

Interested? Send your application to; [email protected] All applicants must attach a cover letter and an updated resume in one file attachment (Word or PDF) mentioning in the subject line the position. Any email larger than 2MBS will not be considered. Closing date for applications Friday 31^st March 2019.

More Information

Job City Kampala

Action Against Hunger USA Kampala

Action Against Hunger

Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.

Action Against Hunger saves lives while building long-term strategies for self-sufficiency:

Lifesaving impact in 45+ countries
6,500+ field staff assisting more than 14.9 million people in 2015
35+ years of expertise in contexts of conflict, disasters and food crises

Our global efforts save hundreds of thousands of lives each year, but millions of malnourished children remain in need of lifesaving treatment.

Why Our Work Matters

Deadly malnutrition claims the lives of 1 million children each year, even though it’s:

PREDICTABLE: We know where and when to expect acute malnutrition
PREVENTABLE: We know how to help children stay healthy
TREATABLE: Therapeutic ready-to-use foods can help save millions
AFFORDABLE: Just $45 can provide a child with lifesaving treatment

You can trust Action Against Hunger. Here’s why:

Highest four-star rating from Charity Navigator, ten years in a row
Listed as an “A”-rated organization by CharityWatch
We're accountable, meeting all 20 Better Business Bureau standards
Earned Guidestar's Gold Participant Seal for our commitment to transparency
Awarded the “Best in America” seal by the Independent Charities of America

What Others Are Saying

Don’t take it from us: here’s what others have to say of our work:

“Action Against Hunger is a NGO that is action oriented. I can truthfully say that they deliver services to those in need and are very present on the ground. They make lasting positive change in the lives of people. I worked for them in four countries and have a good understanding of how they work.”

– Holimata, Great Nonprofits Review

“Action Against Hunger is in war-torn countries that many fear to tread. They are technical people… that forgo the comforts of modern life to assist local populations and refugees at the most fundamental level in the most dangerous locales. They provide nutrition, healthcare, sanitation, and food sustainability. They train populations to be self-sufficient. Although these dedicated men and women want to eliminate the need for their services, humanity is not willing and forces them to witness the most heinous actions.”

– President Nelson Mandela, Recipient, Action Against Hunger Humanitarian Prize 2004

“As a field worker and a partner... I recommend Action Against Hunger as an effective and important organization. Through their integrated approach and expertise in nutrition, food security and water, sanitation and hygiene they are saving lives and improving them for years to come in some of the poorest parts of the planet.”

– Water Advocate, Great Nonprofits Review, Dec. 8, 2011

“Action Against Hunger—the title speaks for itself. This is a remarkable organization with a staff of energetic, enthusiastic and deeply committed people who are determined to make a difference to the lives of thousands of people. There are millions who do not have access to clean water, food, health services or education. They are condemned to a grinding life of poverty with no choices. Action Against Hunger is changing this. Their training programs are improving the quality of life and health and, above all, bringing hope to thousands in underdeveloped countries. I commend them for their outstanding work and welcome the opportunity to express my support.”

– Desmond Tutu, Archbishop Emeritus, Recipient, Action Against Hunger Humanitarian Prize 2006

“I’ve been covering humanitarian crises since the early 1990s and have often been impressed by the work of Action Against Hunger. They are among the first to respond when tragedies unfold, and they work to ensure that communities have a fighting chance to get back on their feet... The nightly news can often seem overwhelming, but it’s important to remember there are effective ways to fight hunger and overcome poverty, and along with groups like Action Against Hunger, you can become part of the solution.”

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Finance Base Administrator

0 USD Kampala CF 3201 Abc road Full Time , 40 hours per week Action Against Hunger

Objective 1: Support Procurement activities based on the priority of the department as advised by supply chain manager

Obtain quotations on behalf of Supply Chain Manager
Conduct small purchases and prepare related procurement documents
Ensure correct filing and archiving of Procurement Dossiers
Scanning, printing, photocopying of procurement and delivery documents
Participate in Paper-based archiving of Procurement Dossiers for Kampala and field bases
Electronic archiving of Procurement Dossiers for Kampala and field bases

Objective 2: Support Logistics Supply Chain.

· Receive and process Purchase Requests (PR) on reception frequencies

· Participate and Provide support in market analysis to update the supplier data base

· Ensure best available prices & quality, collect quotations, suppliers’ references

· Monitor deliveries to the department/bases/programs

· Prepare request for quote, prepare assessment table and get approval according to Action Against Hunger standard procedures;

· Coordinate with suppliers during the delivery of the goods and services in readiness for delivery

· Ensure all purchasing dossiers are complete and properly filled before archiving

· Deliver and pick up logistics documents to and from the different offices

Objective 3: Supervision of Delivered items

Ensure quality & quantity control of deliveries
Ensure packaging and shipping to bases is accurate and documented. Collect all signed copies of Delivery Notes and invoices to facilitate the payment process and follow up with the field to get the Reception notes for the items sent to the field. Ensure coordination with the field before delivery of the items (reception/storage plan).
Ensure all documentation is existing, updated, are properly filed and filled in folders before archiving

Objective 4: Reporting

· Update and provide Procurement Follow Up (PFU) on behalf of line manager on a weekly basis when required.

· Update and provide the Supplier List on regular basis to line manager

Objective 5: Additional responsibilities

· Perform all other duties as may be directed by the immediate supervisor in accordance with Action Against Hunger Uganda mission staff regulations and charter of principles.

About you……

You are enthusiastically pursuing a career in procurement

· You have a bachelor’s degree in procurement and supply chain, Business administration with a bias in procurement

· You have a minimum of 2 years’ humanitarian work in an emergency and/or a development context

· You have strong organization skills and attention to detail

· You have good communication skills with high level of integrity

· You have strong negotiation skills

· Exhibit good spoken and written skills

· Ability to work in complex environment and can bear the work load

Our Core values

In this position, you are expected to demonstrate Action Against Hunger-USA’s five core values

Respect- we work with compassion and dedication, treating everyone the same way we expect them to treat us.

Integrity-: we believe that being honest and fair is integral to every aspect of our work. conducting our work with a spirit of sincerity, truthfulness and transparency is imperative.

Excellence- we strive to provide services that meet and even exceed the expectations of our stakeholders (populations in need, staff, communities and donors).

Empowerment- we are committed to fostering an environment in which our staff, partners and communities where we work have the space to grow, develop and feel confident about participating.

What we offer.

Action Against Hunger values its employees and offers a comprehensive remuneration and benefits package. These include but are not limited to: -

· Health Insurance for you and your dependants

· Resettlement allowance (One off payment)

· Hardship allowance (Context Based )

· Starting gross salary UGX 1,260,000

· Paid annual leave (vacation)

· 13^th month pay

· Group Personal Accident

· Training opportunities

How to apply:

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Procurement Assistant, Kampala (Uganda Nationals only) 272 views6 applications

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