Procurement Manager 161 views3 applications

Responsible for defining and implementing countrywide procurement strategies in the areas of procurement, and 3^rd party procurement in accordance with MTI and donor policies and regulations.

Duties include initiating, planning, scheduling, reporting, monitoring and quality assurance of all procurement and contract activities.

MTI Calling

Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world

• Manages the day-to-day operations of the procurement process.
• Demonstrates strong leadership and managerial competencies, including integrity, accountability, communication skills and commitment to teamwork and excellence in responsibilities such as selecting, mentoring, coaching, supervising, motivating and training procurement staff.
• Sets work objectives, directs, supervises and reviews staff and staff assignments.
• Provides high-level technical/administrative guidance on work requirements and methods.
• Manages and reviews documents for the procurement of all supplies, equipment and services and ensures compliance to the Procurement Policy and Procedures Manual
• Assures suppliers deliver materials and services in accordance with standards of price, time, quantity and quality agreed upon.
• Assures all invoices are audited for compliance with contract terms and supervises contract closeout. Responsible for ensuring records are maintained and procurements are documented from origination through completion.
• Maintains complete record of contracts for goods and services.
• Monitor performance against targets and deliverables for all contracts, including performance of sub- contracting partner
• Ensures all vendors have a performance evaluation completed on an annual basis and the vendor database is update regularly
• Makes recommendations on policies and procedures as needed to ensure the success and compliance of all procurement related activities.
• Coordinates routinely with other departments to assure effective and timely coordination and team work in procuring goods and services.
• Provides procurement research, guidance and direction by presenting available procurement options.
• Conducts evaluations of procurement staff for review and approval. Coaches, trains, counsels and advises staff; takes corrective action as needed.
• Exhibits a strong sense of urgency to maintain high personal performance while making decisions and allocating resources in a cost-efficient manner.
• Supports safeguarding of all personnel and program participants through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, and Child & Vulnerable Adult protection policies and harassment policies.
• Other duties as assigned

Qualifications

EDUCATION, LICENSES, & CERTIFICATIONS

Required:

• Bachelor’s Degree in Logistics, Supply Chain Management, Business Administration, or related field

Preferred:

• Master’s Degree

EXPERIENCE

Required:

• 5 years of progressive experience in operational/logistics management
• Experience with donor (UN, USAID, etc.) asset and logistics specific experience is an added advantage

KNOWLEDGE, SKILLS & ABILITIES

KNOWLEDGE

• Commitment to Medical Teams International’s calling
• In-depth knowledge of global supply chain management including clearance, transport, warehousing, distribution, fleet and fuel management and asset and inventory management
• In-depth knowledge of ERP systems

SKILLS

• Highly skilled at using ERP systems to manage assets and inventory
• Strong interpersonal, influencing and negotiation skills
• Skilled in managing a budget
• Highly skilled in developing leaders and managing a team
• Skilled at using Microsoft Word, Excel and Outlook
• A good command of both written and spoken English

ABILITIES

• Ability to work independently, be a self-starter, and energetically approach tasks assigned. Ability to demonstrate good common sense and sound judgment.
• Flexibility to adapt to all situations and work varied hours; possibly work weekends or evenings. Ability to act with integrity and ensure the appropriate use of assets
• Proactive with a keen desire to improve systems Keen interest to mentor others
• Highly organized with good quantitative ability Ability to multi-task, prioritize and work efficiently.
• Ability to maintain detailed records with high accuracy