Closing date: Wednesday, 30 May 2018
The United Nations Office for Project Services ( UNOPS), Ghana Operational Hub based in Accra – Ghana with Country Offices in Gambia, Ghana, Liberia, Nigeria and Sierra Leone. UNOPS GHOH has developed a compelling solid reputation across the globe in the delivery of its core mandates in the areas of Project Management, Infrastructure and Procurement. What drives us is a passion to fight inequalities and to provide opportunities to those most vulnerable. This means we often work in the most challenging environments, building foundations for communities to function and people to live with dignity and respect. To succeed here, you’ll need to be able to combine creativity with the organizational skills to manage numerous different projects to tight deadlines simultaneously, as well as working with the different units to meet their expectations. We are therefore, looking for intellectually curious talented qualified Ghanaians with solid Procurement and Supply Chain Management acumen with stakeholder focus to join the team as Procurement Officer for the Ghana Office. Things happen quickly at UNOPS- Ghana Operational Hub and the work culture encourages you to be an enthusiastic team player – a self-starter who can work cross-functionally and isn’t frightened to take risks or try out new ways of doing things within UNOPS.
Under the guidance and direct supervision of the Head of Support Services, the Procurement Officer is responsible for effective delivery of procurement services in order to obtain the best value for money. He/she analyzes and interprets the policies, rules and regulations and provides solutions to a wide spectrum of complex issues related to procurement management. The Procurement Officer promotes a collaborative, client-focused, quality and results-oriented approach in the Unit. Responsibilities include but are not limited to:
- Implementation of operational strategies
- Management of procurement processes
- Implementation of sourcing strategy and e-procurement tools
- Facilitation of knowledge building and knowledge sharing
- Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:
- Full compliance of procurement activities with UNOPS Rules, Regulations, Procurement Manual and Organization Directives; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system.
- Analysis of requirements and synthesis of proposals for cost-saving and reduction strategies.
- Synthesis of proposals and implementation of contract strategy in the Business Unit, including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment.
- Implementation of strategic procurement management in the Business Unit, including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement
- Manages and guides procurement processes for Business Unit, and at the request of other Agencies focusing on achievement of the following results:
- Timely and duly prepared procurement plans for the office and projects and monitoring of their implementation.
- Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.
- Review and certification of submissions to the Contracts and Property Committees (CPC).
- Management of procurement contracts.
- Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
- Ensures introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:
- Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
- Management of e-procurement module.
- Ensures facilitation of knowledge building and knowledge sharing in the Business Unit focusing on achievement of the following results:
- Organization of trainings for the Business Unit personnel on Procurement Management.
- Synthesis of lessons learnt and best practices in Procurement Management.
- Sound contributions to knowledge networks and communities of practice.
Education Master’s degree in Procurement and Supply Chain Management, Business Administration, or related field is required. Applicants with a Bachelor’s Degree in Procurement related area with 4 years of working experience will be considered. Applicants with a relevant Diploma Certificate with 6 years of relevant working experience will also be considered. Professional certification in CIPS is considered an asset.
Experience 2 years of progressively responsible experience of successful implementation of procurement management in various situations is required. Prior experience within the UNOPS or UN agency is an asset.
Field based experience and demonstrated delivery of procurement management services in conflict and/or post conflict situations is an added advantage.
Procurement and Supply chain management experience in Public or developmental organization is desirable.
Language Fluency in spoken and written English is required. Knowledge of another official UNOPS language is an asset.
Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
- Promotes a knowledge sharing and learning culture in the office
- In-depth knowledge on development issues
- Ability to advocate and provide policy advice
- Actively works towards continuing personal learning and development in one or more
- Practice Areas, acts on learning plan and applies newly acquired skills
- Ability to analyze procurement service requirements
- Ability to lead procurement processes using specific procurement methods (RFQ, ITB, and RFP).
- Ability to apply organizational policies and procedure
- Ability to lead implementation of new systems (business side), and affect staff behavioral/ attitudinal change
- Strong analytical skills
- Focuses on impact and result for the client and responds positively to feedback
- Leads teams effectively and shows conflict resolution skills
- Consistently approaches work with energy and a positive, constructive attitude
- Builds strong relationships with clients and external actors
Contract type: Local Individual Contract Agreement Contract level: LICA-9 Contract duration: 1 year For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.
Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.
With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.
A flexible structure and global reach means that we can quickly respond to our partners’ needs, while offering the benefits of economies of scale.
- Please note that the closing date is midnight Copenhagen time
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
- For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
- Work life harmonization: UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.
More Information
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