BACKGROUND
World Vision is a global Christian relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice. We are a community of close to 40,000 staff working across the world to help change the lives of vulnerable children. Our supporters, partners and staff join forces with communities on the ground to help children enjoy good health, be educated for life, experience the love of God and their neighbours and be cared for, protected and participating in addressing issues that affect their lives. World Vision has been active in Zimbabwe since 1973. Our operations are spread across 9 out of 10 provinces, with a majority of over 1.75 million beneficiaries in rural areas. Our current programs focus on improving the well-being of boys and girls in three priority sectors: health and nutrition, livelihoods and education. We also focus on child protection, gender and disabilities, emergency assistance and resilience building as cross cutting priorities across our programs. If you share the same vision, JOIN US and contribute to life in all its fullness for the children and communities we serve
Title: Program Assistant
Location: Bulawayo
Purpose of the position:
Providing a wide range of administrative, secretarial, and finance support services to the IGATE (Improving Girls Access To Education) program central and district offices.
Major Accountabilities/ Responsibilities
1. Provide logistical support to all IGATE districts to ensure they have adequate resources and visitors for the program.
2. Diary management – Program director, deputy director, program technical managers, program coordinators, Strategy, Evidence & Learning director, Disaster Preparedness and Standards director and Global Centre staff.
3. Coordination and logistic handling of departmental visitors, central training sessions, and local and international travel..
4. Departmental asset management and administration (asset registers, and vehicles).
5. Department fuel management, monthly fuel analysis per vehicle, Total consolidation and processing of payment.
6. Preparation and submission of LDRs (Labour Distribution Reports) and attendance registers and ensuring that annual leave for staff is properly recorded/ tracked.
7. Organizing meetings/workshops and minuting.
8. Technically supervise and give support to district Admin/Finance Assistants.
9. Food assistance and Global Centre (GC) staff stationery/furniture requisitions, procurement and supplier payment processing.
10. Petty cash management for the department.
11. Comprehensive filing system and confidentiality. Managing and reviewing the filing systems.
12. Stationery inventory control for the department.
13. Ensure that offices are well kept and clean.
Knowledge and Skills:
1. Diploma is Secretarial Studies, Administration or Office Management.
2. Good typing skills and speed.
3. Computer aptitude and efficiency with word processing, database management and spreadsheet software a must.
4. Ability to work without supervision, organize, manage and prioritise tasks completing them in a timely and cost effective way.
5. Ability to handle confidential matters and a high degree of professional integrity.
6. Excellent communication and interpersonal skills are an essential part of the job.
Shortlisting will be done as applications are received. Only shortlisted candidates will be contacted.
Qualified females are encouraged to apply.
More Information
- Job City Bulawayo
