PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms-vaccines, drugs, diagnostics, devices, and system and service innovations-that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity. By mobilizing partners around the world, we take innovation to scale, working alongside countries primarily in Africa and Asia to tackle their greatest health needs. Together, we deliver measurable results that disrupt the cycle of poor health.
PATH in Senegal is seeking an experimented and bilingual Program Assistant to provide project management and logistics support for the Supply Systems and Equipment activities in Senegal, for a fixed term employment of 1 Year.
Specific duties and responsibilities
- Prepare and coordinate the production and distribution of complex documents, including proposals and reports of the Supply Systems and Equipment (SSE)
- Draft, edit, format, fact-check, and proofread a variety of documents and enter data using Word, Excel, and other software.
- Assist as necessary in translation of some SSE documents in English or French
- Participate in important SSE global skype/phone meetings and share notes with all SSE staff
- Assist the SSE lead to Manage the team meeting calendar and follow up on key action as agreed
- Assist SSE senior program staff and team members in Dakar with travel arrangements, teleconferences (multiple time zones), and complex schedule coordination.
- Follow up on key SSE project tasks as necessary with external partners including the cabinet of the MoH, the EPI….
- Coordinate arrangements for guests, meetings, conferences, workshops, and other events.
- Utilize Microsoft Outlook calendars to coordinate complex scheduling tasks.
- Schedule team meetings and draft agendas
- Maintain project records, electronic files, and other resources on behalf of team members.
- Assist with completion of administrative forms, including supply request forms, check requests, and reimbursement forms.
- Collaborate with staff throughout the organization to gather information.
- Ensure participants payment in the field during workshops or trainings activities.
- Willing to travel in field missions with Program leaders.
Required Experience
Required Skills and Experience :
- Excellent formatting, editing, and proofreading skills.
- Excellent oral and written communications skills in English and French
- Strong desk/online research and fact-checking skills.
- Strong interpersonal and organizational skills.
- Proven ability to take initiative, learn quickly, anticipate needs and challenges, and find solutions.
- Demonstrated success working with all levels of internal and external stakeholders.
- Ability to prioritize and effectively manage time, tasks, and responsibilities.
- Demonstrated success working effectively while under deadlines.
- Flexibility and adaptability to changing priorities.
- Ability to work in team environment with minimal supervision.
- Intermediate to advanced proficiency in Microsoft Office Suite, with particular skill in Word, Outlook, Excel, and PowerPoint, proficiency with Adobe Acrobat.
- Bachelor’s Degree is required.
- A minimum of 1-2 years of directly related administrative experience or an equivalent combination of education and experience.
- Experience working in an international organization and/or in a multicultural environment is desirable
More Information
- Job City Dakar
