Job Summary:
You will provide service in the day-to-day delivery of responsive, effective and efficient project administrative activities in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will provide consistent and high-quality service and contribute to the proper stewardship of project resources to help ensure operational effectiveness in support of high-quality programming.
Job Responsibilities:
- Support travel and logistics arrangements for staff and visitors.
- Provide logistical and communication support to event planning activities by scheduling and coordinating appointments.
- Ensure appropriate administrative and electronic filing systems within the WASH/Shelter Program Team are developed and maintained to allow an efficient and largely self-servicing administrative environment to support functioning of the team.
- Ensure that key documents are easily accessible and archived on as well as its management on Dropbox.
- Support up to date and accurate information relating to team travel and ensure trackers and boards are kept up to date
- Provide administrative back-up to the team including but not limited to the following
- Organizing team meetings
- Organizing workshops and events (local, internal and external – e.g. meetings with other teams, partner trainings and staff trainings Co-ordinating office equipment/supplies.
- Taking minutes and ensuring action points are shared.
- Provide support to the WASH/Shelter Program Manager in programmatic administration.
- Support the coordination of other departments and WASH/Shelter Program.
- Lead information and communication flows between the WASH/Shelter Program team and a variety of internal and external stakeholders.
- Ensuring effective linkages with all team members and other stakeholders for enhanced capacity and needs and resources identification.
- Ensure timely, accurate, consistent and compatible data and information on the program situation and needs is provided, for operational analysis and decision making. This includes data and information collection, collation, analysis and dissemination through materials such as briefing documents and factsheets.
- Ensuring coordination and information sharing between technical and operation teams (finance, logistics)
- Participate in reviews, audits and ensure findings are documented and action plans /recommendations are shared with relevant persons in the WASH/Shelter team.
- Follow up on the trackers for all WASH/Shelter programs; procurement tracker, construction tracker etc
Required Qualifications and Experience:
- Bachelor degree in social sciences or equivalent required. Professional Diploma/Certificate or courses in Administration a plus.
- One to two years’ experience working in an office environment in a clerical or administrative role. Experience with a local or international NGO a plus.
- Experience with typing/word processing, data entry into online databases and forms, and working with various office equipment.
- Experience in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems. Proficient in Word.
How to apply:
How to Apply:
Interested candidates should download the application form using this link http://goo.gl/8OOQcp and send with a detailed 3-page resume in a single file word document [email protected] The position title and location must be expressly stated as the subject of the email quoting reference numbers: Field Assistant – WASH/Shelter Engineer: FSWS1009 and Program Assistant – WASH/Shelter: PAWS1009
Applications must reach us on or before COB Monday 23 October 2017. Only shortlisted candidates will be contacted.
Equal Opportunity:
“CRS is an equal –opportunity employer and does not discriminate on the basis of race, color, religion, etc. Qualified women are strongly encouraged to apply”.
Statement of Commitment to Protection:
‘’CRS’ recruitment and selection procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation .
More Information
- Job City Borno
