Program Implementation Area (PIA) Manager 198 views4 applications

Plan International South Sudan is seeking to recruit dynamic and suitably qualified and experienced persons for the position of Program Implementation Area (PIA) Manager to be based in Yei. This position is open to South Sudanese nationals only

Job Summary

The post-holder will be tasked with full responsibilities for an effective and timely leadership of all the Programs (Grants) in the PIA. The post holder will work with and directly manage State/field level staff as well as those sectoral technical staff during their field level mission; ensuring appropriate partners support and capacity development to help implement state level program; He/she will ensure technical soundness and best practice to enhance and strengthen Plan’s projects including emergency and rehabilitation response; fund raising; coordinate with others (both internal and external); networking/representation of Plan at State level; and safety and security of staff. The PIA Manager will be responsible in collaboration with the Head of Programs, Sector Managers and the Business Development Manager do a gap analysis to identify needs and also support in developing Project proposals to grow projects in the PIA.

Duties and Responsibilities:

• Leads the assessment, planning and design of Plan South Sudan’s state/field level Programs and negotiate, when required, with donor to account for changes in needs and context.
• Lead in management of non-Sponsorship Projects in the PIA.
• Coordinate the State level Programmes implementation plans and budgets within the framework of the agreed programme and strategy.
• Oversee project design and proposal preparations for institutional and public funding.

· Ensure adequate monitoring, reporting and acquittal of emergency response activities in accordance with Plan’s humanitarian accountability framework, relevant SPHERE standards, and essential environmental mitigation measures.

· Where applicable, ensure adequate monitoring, reporting and acquittal of Sponsorship Projects and commitment to Sponsorship Commitments as per Plan International’s partnership standards and guidelines.

· Provide leadership in sponsorship caseload management and caseload projections in line with Plan International’s guiding procedures.

· Ensure that different sectoral activities are implemented in a coordinated and integrated manner.

· Ensure all personnel understand and carry out their duties including humanitarian principles, core values, the Code of Conduct and SPHERE.

· Ensure the Food Assistance & Emergency Response Manager is kept informed about assessment progress, emergency response implementation and strategies, project plans, progress reports, and other significant developments.

· Coordinates internally, communicating information within the organization and teams, writing updates and reports and leading meetings.

· Externally represents Plan South Sudan at State level and, when necessary, national level at inter agency meetings (e.g. clusters) and any other key actors building relationships of collaboration.

· Lead the Plan South Sudan State level emergency response team and be responsible for the quality and effectiveness of Plan’s emergency response and is accountable for developing, coordinating and managing emergency activities.

• Ensure that human resources implications for Plan International for both existing and anticipated Programs are fully assessed, identified, described and communicated.

· Promote a productive work environment respectful of the Code of Conduct with zero tolerance for verbal and physical abuse or discrimination against other persons on the grounds of race, colour, sex or creed.

· Recommend changes to team composition and functioning at State level to Programs Director

· Create the conditions to ensure effective teamwork and morale.

· Conduct performance appraisals of PIA staff and Project Managers/Coordinators as appropriate; ensure regular feedback and mentoring on individual performance.

· Assist the Programs Director in the review of the current structure and responsibilities of the PIA team particularly with a view of ensuring balanced staff responsibilities in order to avoid overload and/or burn out.

• Ensure all state level team members are fully briefed on all aspects of security, social and cultural norms and local conditions and behaviour.

· Ensures effective budgeting and management of financial and commodities in accordance with Plan and donor regulations.

• Ensure that program support functions are established and maintained in accordance with Plan International policies and procedures.

· In collaboration with the Logistics Specialist ensure the establishment and maintenance of a functional procurement, supply chain management system and infrastructure (warehousing/transportation/distribution) and associated operating/management /monitoring systems.

· Ensure that secure and reliable communications/information management facilities are established and maintained.

· Ensure, in collaboration with the Security Coordinator, PIA team members are familiar with usage, procedures and relevant communications protocols.

Qualifications, Knowledge and Skills:

• University degree; preferably in humanitarian development work, social sciences or related field.
• At least 5 years’ experience in both development and emergency response projects including early recovery and rehabilitation experience.
• Superior technical knowledge and experience relating to development, early recovery and rehabilitation programs
• Proven and substantial humanitarian management experience in leading teams, and ensuring the delivery, of program strategy, either through partners or directly, in one or more challenging locations.
• Experience in leading and motivating multi-disciplinary, geographically remote teams; a high degree of self-awareness and an understanding of how to drive and support excellent team performance and individual development.
• Experience in representing an organization with partners, government agencies and donors at humanitarian level.
• Comprehensive computer skills; fully conversant with Microsoft Office software and internet. Understanding of how new developments in technology can positively contribute to the aims of an INGO
• Experience on global humanitarian fundraising and humanitarian donor reporting
• Understanding of managing security and risk within an INGO context.
• Experience in community accountability mechanisms
• Knowledge of Sphere, HAP and other codes of conduct relevant to minimum response standards for the sectors in which Plan is active
• Experience effectively working with UN clusters and liaising with government departments
• Experience with project development and design is useful
• Knowledge of the local language and/or previous experience working in the country will be an added advantage
• Ability to contribute to local, national, and global advocacy messaging based on field context.
• Experience participating in representing an agency in cluster meetings and other coordination mechanisms involving UN agencies, other NGOs and government authorities, and location organizations.
• Negotiation and conflict management skills
• Ability to work independently and as a team player who demonstrates strong leadership
• Ability to work with disaster affected communities in a sensitive and participatory manner.
• Able to communicate clearly and sensitively with internal and external stakeholders as a representative of Plan.
• Excellent written and spoken English.
• Proven analytical skills and ability to think strategically, including the capacity to analyze the humanitarian context and security trends and propose new interventions and changes in the program and policies.
• General finance, administration, information management and telecommunication skills and proficiency in information technology/ computer skills required.