The International Federation of Red Cross and Red Crescent Societies is the World’s largest volunteer-based humanitarian network. The Federation is a membership organization established by and comprised of its member National Red Cross and Red Crescent Societies. Along with National Societies and the International Committee of the Red Cross (ICRC), the Federation is part of the International Red Cross and Red Crescent Movement. The overall aim of the IFRC is” to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” It works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises. The Federation is served by a Secretariat based in Geneva, with regional and country offices throughout the world. The IFRC under its new vision for 2020 established its West Coast Cluster Office in Abuja to cover seven countries, namely Ghana, Togo, Nigeria, Liberia, Sierra Leone, Côte d’Ivoire and Benin. To strengthen its presence and ensure better integration and effective support to the National Societies, the work of the office is organised around the 3 pillars of health, disaster management and organisational development. The Programme Assistant will be based in Abuja and support the health, disaster management and community engagement and accountability programmes in the Cluster. The Programme Intern will be based in Abuja and support disaster response, Community engagement and accountability and health programme activities in the cluster office.
Job Purpose
Reporting to the Senior Immunization Officer, the Program Intern will:
- Provide administrative support in the timely and smooth implementation of the tasks and responsibilities linked to the health plan and priorities.
- Provide comprehensive administrative support to the health, DM and CEA programmes.
- Job Duties and Responsibilities
The Programme Intern is responsible for:
- Providing professional administrative support to the management of the activities and projects in the Cluster office.
- Support the programme team in the organization of meetings, planning of events, issuing and preparing invitations and reporting as needed.
- Collect, compiles, tracks and anticipates the necessary documentation and files containing briefings, financial retirements, and information for meetings, events and mission travel and ensures the required clearances.
- Attend meetings and prepares meeting notes, meeting reports (syntheses, summaries, agreements and action points for follow-up), upon request identify meeting content.
- Keep the various operational file holders informed of requests and upcoming commitments and deadlines.
- Perform other administration duties as assigned by the line manager.
- Conduct online and offline search for program partner advertisements, that the Red Cross Society could potentially apply for grants and share it with the relevant programme officers.
- Maintain a central filing system for the operational team coordinate with archives and records ensuring all key documents are accessible and appropriately archived for all programmes.
- In close collaboration with the program team, develop and maintain up-to-date mailing lists, contact lists for internal and external stakeholders.
Education
Relevant university degree in Health management, public health or other related fields (Required)
Master’s Degree in Public Health or related Discipline (Preferred)
Experience
- Exposure to the development/health sector
- Experience working/internship with international non- governmental organization
- Experience in writing report, case studies and M&E
- Basic secretarial skills
Knowledge, skills and languages
- Self-supporting in computers
- Very good interpersonal, communication and presentation skills
- Motivated, self-started personality, sense of responsibility and organization skills
- Ability to multi-task, work under pressure, and prioritize workload in order to meet tight deadlines.
- Ability to identify and handle sensitive and confidential information with discretion
- Good negotiation skills, good judgment and maturity
- Flexibility and ability to travel in the operation’s areas
- Fluent in written and spoken English (Required)
- Knowledge of French (Preferred)
Competencies and values
- National Society relations
- Communication – Teamwork
- Professionalism – Integrity – Diversity
- Judgement-Decision-making
- Results focus and accountability
Comments
The Federation is an equal opportunity employer.
More Information
- Job City Abuja
