Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
Purpose:
Reporting to the Head of Program Strategy Egypt, the Program Quality and Partnerships Manager will work to facilitate the implementation of Plan’s Global Program Quality policy and procedures in Plan Egypt as well as ensure the project delivery for both sponsorship and grants funded project is done in full compliance with the donor requirements.
PQPM, in tandem with other program departments and program units, will work to ensure the timely and quality delivery of Plan Egypt programmes, as committed to in the Country Strategy.
Finally, PQPM, in cooperation with relevant program departments and program units, will also be responsible for ensuring consistent implementation of PIE Partnership Framework with the aim of improving and maintaining quality of PIE partnerships, in alignment with the Global Guidelines and policies, and through design and implementation of relevant tools and processes.
Dimensions of Role:
- To work closely with the Head of Program Strategy, Head of Program Implementation (HOPI), Program Unit Managers (PUMs), Sponsorship Communications Manager, and other unit managers to support timely and quality delivery of Plan Egypt programs across all program locations.
- To support consistent application of in country processes, procedures and tools for project and program management, as well as Plan’s Global Program Quality and Influencing Policy across all projects /programs implemented by PIE.
- To ensure, in coordination with other departments, that there is adequate knowledge, skills and capacities among PIE staff and implementing partners to meet the requirements of the Program and Influencing Quality Policy and in- country processes.
- To ensure in close collaboration with Program Implementation, Sponsorship Communications, Finance and Operations that both PIE and partners adhere to grant compliance and donor reporting fully, timely and with quality.
- To ensure consistent implementation of PIE Partnership Framework.
- To coordinate the development of tools, templates and capacity building packages based on the needs assessment of partners and gaps identified, and help secure adequate funds for strengthening civil society when relevant in newly designed projects.
- To ensure through working closely with the Program Implementation, Sponsorship Communications, Monitoring, Evaluation and Learning, Risk and Compliance, Finance and Operations that periodical (Quarterly) project and grant performance review takes place. This will include overall management of the Quarter Management Report development and submission, developing trend analysis, as well as managing the Quarter Project Review Meetings (QPRM) at Country Office.
- To ensure that Annual Planning, Quarter Reporting and Annual Review process across PIE take place as per corporate guidelines and are aligned with PIE in-country processes.
- To ensure collection and dissemination of lessons learned from project/program cycle management take place quarterly and they are utilized by PIE to continuously improve its performance in project/program management.
Typical Responsibilities – Key End Results of Position:
Strategic Leadership in Programme Management
- To work closely with various units in Implementation and Strategy program departments, other country office departments (Operations, HR and Finance) and contribute to increased inter-departmental coordination for an improved country wide program quality and delivery mechanism.
- To ensure that annual planning process across Plan Egypt takes place as per corporate guidelines and is aligned with Plan Egypt annual planning process.
- To work with the Head of Program Strategy, HOPI, PUMs, Finance Manager and MEL Manager to ensure project reports (narrative, financial and audit) are prepared and submitted to the donors in line with reporting guidelines and agreements.
Budget:
- To work in close collaboration with relevant units on reviewing quarterly budget vs actual expenditure reports and guide regular reforecasting exercises.
- To support review of monthly budget versus actual expenditure reports with relevant departments to help ensure program expenditure remains on time and to the approved budget.
Management Support:
- To work in close collaboration with the Head of Program Strategy and relevant departments to promote a culture of high performance, mutual accountability and learning within the team.
- To contribute to the development of direct reports by setting individual objectives and providing feedback of performance versus objectives to maximize levels of individual performance.
- To provide guidance and support to direct reports to ensure that the team is equipped with the necessary resources, tools, skills and caliber enabling the unit to maximize its performance.
- To manage team planning and development including recruiting, training and developing staff capabilities to ensure that employees are equipped with the knowledge and capabilities to achieve program objectives.
Compliance and Reporting:
- Under the guidance of the Head of Program Strategy, work in collaboration with the Finance, HR, and Operations departments to ensure that all Plan Egypt programme expenditure is compliant with institutional donor and Plan Egypt regulations, including providing the necessary support to Plan Egypt partners as required.
- Ensure that management action plan is prepared and followed up for audit and evaluation report findings.
- Facilitate sharing of program reports ensuring that progress of programs is communicated to different parties with the required quality standards and in collaboration with relevant departments and units.
Dealing with Problems:
- Ability to think strategically whilst adapting quickly to changing conditions on the ground and presenting solutions to challenges that are encountered.
- Managing Program change away from traditional delivery programs to right based work.
- Using your technical knowledge effectively and knowing when to seek additional support.
Communications and Working Relationships
Internal:
- All departments within Plan Egypt
External:
- Community, partners, and government representatives
Knowledge, Skills, Behaviours, and Experience Required to Achieve Role’s Objectives:
Knowledge:
- Knowledge of Development issues, trends, challenges and opportunities
- Knowledge of effective Participatory M&E systems
- Strategic thinking planning knowledge and abilities.
- Demonstrated knowledge of the key theories of child rights programming.
- Detailed understanding of the key challenges and opportunities related to a rights-based approach to development programming in Egypt.
Skills
- Leadership and management abilities.
- Project management abilities including excellent budget management and financial planning skills.
- Demonstrated experience as a development professional in planning, monitoring, evaluating programs skills.
- Proven experience of working collaboratively and openly with national partners.
- Excellent presentation skills – ability to influence and persuade.
- Strong organizational and planning skills.
- Demonstrated writing skills.
- Understanding of and ability to analyse with a gender perspective the social and political structures, dynamics and power relations that enable/exclude girls and boys to/from enjoying the fulfilment of their rights and equality.
- Understanding of the implications of working with a rights-based and gender transformative approach to development.
- Understanding of root causes and consequences of gender discrimination, exclusion and inequality and how they contribute to the non-realization of children’s rights and developing practical strategies to address them.
- Ability to identify diverse, relevant external actors to work with and understand the purpose and implications of working with them.
- Understanding and ability to apply good principles of project cycle management including monitoring, evaluation and learning.
- Ability to plan and effectively and efficiently use financial and other resources within organizational and donor requirements.
- Ability to identify what partnerships are needed to deliver on team, programme or project objectives or for a particular activity.
- Ability to map out potential partners for a programme or project and activity.
- Ability to get to know a potential partner, including their expertise, culture, gaps and weaknesses and enable them to get to know the same for Plan International.
- Ability to identify risks of engagement with potential partners (due diligence) and develop risk mitigation strategies.
- Ability to analyze, understand and prioritize different partner needs.
- Ability to engage and support colleagues to develop and foster effective and mutually respectful partnerships.
Behaviors:
- Excellent communication abilities
- Negotiating and influencing skills.
- Has the capability and will to ensure a strong contribution to a wider strategy.
- Ability to work under stress and pressure and to meet multiple deadlines and targets.
- Balance future vision with practical delivery.
- Involves others in setting and achieving goals
- Creates strong sense of ownership within one part of the business to different stakeholders.
- An open communicator and team player.
More Information
- Job City Cairo
