Programme Assistant 222 views0 applications

CFA-R0-035-2018

Open to internal and external candidates

Programme Assistant

RO Dakar, Senegal

General Services Staff, UG

Special short-term ungraded, six months with possibility of extension

Estimated Start Date:As soon as possible

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

As part of a project on Safety, Support and Solutions in the Central Mediterranean Route funded by the UK Department for International Development (DFID), and as part of a Programme on Mixed Migration funded by the US Bureau of Population, Refugees, and Migration (PRM), the Regional Office for West and Central Africa based in Dakar, Senegal, is hiring a Programme Assistant.

Under the overall supervision of the Senior Regional Migrant Protection Specialist and the direct supervision of the Mixed Migration Regional Programme Officer, the Programme Assistant will have the following responsibilities:

Core Functions / Responsibilities:

1. Assist with the implementation of the “Africa Regional Migration Programme” and “the Safety, Support and Solutions in the Central Mediterranean Routes Programme;
2. Attend meetings of the Regional Working Group on Mixed Migration;
3. Ensure liaison with regional partners, especially with UNHCR, DRC, OHCHR, UNICEF and Save the Children;
4. Write regular project activity and donor reports in English, and support in the review of country office reports in line with technical and donor requirements;
5. Support with the monitoring and evaluation of projects,
6. Update the project database regularly;
7. Coordinate and provide logistic support in conjunction with internal and external meetings/workshops/training among the different components of the project;
8. Assist with the supervision of the project related administrative tasks;
9. Be responsible for proper documentation, review, filing, handling and archiving of project documents, related documents, and communication and make recommendations to improve filing and documentation;
10. Support visibility and communication activities related to the project;
11. Undertake duty travel when necessary;
12. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• University degree, or equivalent, in Social Sciences, Humanities, Development or a related field from an accredited academic institution, with two years of relevant professional experience, or;
• High-school diploma, with four years of relevant professional experience.

Experience

• Experience in migration related programming and/ or protection of vulnerable groups;
• Experience in the UN system or in International Development is a distinct advantage;
• High level of computer literacy and good knowledge of the MS Office applications;
• Excellent communication skills, written and verbal.

Languages

Fluency in both French and English is required.

Required Competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other:

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.