Programme Associate, Nairobi, Kenya 308 views0 applications


Programme Associate

Advertised on behalf of : Location : Nairobi, KENYA

Application Deadline : 25-Jul-20 (Midnight New York, USA)

Additional Category : Management

Type of Contract : Service Contract

Post Level : SB-3

Languages Required : English

Starting Date : (date when the selected candidate is expected to start) 01-Oct-2020

Duration of Initial Contract : 1 year

Expected Duration of Assignment : 2 years

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace, and security.

UN Women Kenya in its Strategic Note 2019-2022 inline UNDAF and Kenya vision 2030 in supporting national priorities on Gender Equality and Women’s’ empowerment among other normative frameworks, as well as the follow-up and implementation of the 2030 Agenda for Sustainable Development provides coherent support to Government, Parliament, Academia, indigenous and women´s organizations, the justice system, and UN entities, through providing upstream policy and program advice, promoting a human rights-based approach to achieve sustainable development, improving national systems, sharing of good practices and lessons learned, strengthening normative and operational linkages, and promoting South-South cooperation. In this mandate, the role of UN Women Kenya is key in ensuring that the above are achieved.

Reporting to the Deputy Representative, the Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programs consistent with UN Women rules and regulations. S/he provides program, administrative, and logistical assistance to the team for the smooth program implementation.

Duties and Responsibilities

  • Provide administrative and logistical support to the formulation and management of programmes
  • Provide administrative support in the preparation of AWPs, programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;
  • Provide administrative support to the executing agencies / responsible parties on routine delivery and reporting of the programme supported activities and finances;
  • Provide administrative support for the audit of programmes/ projects and support the implementation of audit recommendations;
  • Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.
  • Provide administrative support to Local Project Appraisal Committee (LPAC) meetings, preparation and review of required documents and follow-ups with programme teams for timely disbursements to partners
  • Follow-up with programme teams on their timely participation and provision of inputs in different coordination meetings, and file reports accordingly
  • Support track GEWE related international celebrations to alert communications and coordination colleagues ahead of time
  1. Provide administrative support to the financial management of the Programme Unit
  • Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
  • Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms;
  • Prepare non-PO vouchers for development projects;
  • Process payment for consultants, as delegated;
  • Create requisitions in Atlas for development projects; register good receipts in Atlas.
  • Review to ensure all documents submitted for approval (SSAs, procurement, Tas, agreements etc) are in line with agreed checklists
  1. Provide administrative support to the Programme Unit
  • Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
  • Make travel arrangements for the Programme Team, including travel requisitions and claims;
  • Draft minutes in meetings, as delegated;
  • Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Programme team;
  • Support track donor reporting deadlines, AWP, procurement plans, mid-term and annual reviews
  • Organize and coordinate filing of documents; maintain mailing lists.
  1. Provide administrative support to resource mobilization
  • Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents.
  • Support in tracking all follow-ups required on resource mobilizations and partnership opportunities
  1. Facilitation of knowledge building and knowledge sharing
  • Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.

Key Performance Indicators

  • Timely and quality logistical and administrative support to the implementation of Programme/Portfolio/activities against set work plans, timelines and budgets in line with the Strategic Note
  • Timely and accurate administrative and logistical support to events, workshops, and missions;
  • Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
  • Timely and accurate tracking of data for Kenya office management and donor purposes;
  • Quality maintenance of internal systems and files;
  • Quality and timely support to the programme team.

Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Functional Competencies

  • Knowledge of programme management;
  • Ability to create, edit and present information in clear and presentable formats;
  • Ability to manage data, documents, correspondence and reports information and workflow;
  • Good financial and budgeting skills;
  • Good IT skills.

Required Skills and Experience

Education and certification:

  • Completion of secondary education required.
  • Bachelor’s degree in Business or Public Administration is an asset.

Experience:

  • At least 5 years of progressively responsible experience in administrative or program management/support;
  • Experience in working in a computer environment using multiple office software packages;
  • Experience in the use of ATLAS is an asset;
  • Experience in supporting a team is an asset.
  • Experience in liaising with government agencies and or donors is an asset

Language Requirements

  • Fluency in English is required;
  • Knowledge of the other UN official working language is an asset.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

More Information

  • Job City Nairobi
  • This job has expired!
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UNDP works in some 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results.

Inclusive growth, better services, environmental sustainability, good governance, and security are fundamental to development progress. We offer our expertise in development thinking and practice, and our decades of experience at country level, to support countries to meet their development aspirations and to bring the voices of the world’s peoples into deliberations.In 2016, UNDP is continuing its work to support the 2030 Agenda for Sustainable Development and the 17 new Sustainable Development Goals(SDGs), or Global Goals, as they help shape global sustainable development for the next 15 years.

UNDP focuses on helping countries build and share solutions in three main areas:

Sustainable development

Democratic governance and peacebuilding

Climate and disaster resilience

In all our activities, we encourage the protection of human rights and the empowerment of women, minorities and the poorest and most vulnerable.

The annual Human Development Report, commissioned by UNDP, focuses the global debate on key development issues, providing new measurement tools, innovative analysis and often controversial policy proposals. The global Report's analytical framework and inclusive approach carry over into regional, national and local Human Development Reports, also supported by UNDP.

UNDP role in UN coordination

UN coordination is a key priority for UNDP and a commitment in our Strategic Plan. The UNDP Administrator is the Chair of the UN Development Group (UNDG), which unites the funds, programmes, specialized agencies, departments and offices of the UN system that play a role in development. Created by former UN Secretary-General Kofi Annan and endorsed by the General Assembly, the UNDG seeks to ‘facilitate joint policy formulation, encourage programmatic collaboration and realize management efficiencies’ among UN agencies.

At the country level, this interagency structure is embedded in the Resident Coordinator System (RCS), which encompasses all organizations of the United Nations system with operational activities for development. The RCS is managed by UNDP on behalf of the entire system. The Resident Coordinator function is carried by the UNDP Resident Representative. As the designated representative of the Secretary-General, the Resident Coordinator is the leader of the UN Country Team (UNCT) and plays a central role in coordinating the UN’s development operations and ensuring alignment with national priorities. UNDP provides the lion’s share of the resources needed to maintain the RC system in over 130 countries. The remainder of the RCS funding comes from a cost-sharing arrangement between all participating agencies.

UNDP also administers the UN Capital Development Fund, which helps developing countries grow their economies by supplementing existing sources of capital assistance by means of grants and loans; and UN Volunteers, which fields over 6,000 volunteers from 160 countries in support of peace and development through volunteerism worldwide.

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0 USD Nairobi CF 3201 Abc road Contract , 40 hours per week United Nations Development Programme (UNDP)

Programme Associate

Advertised on behalf of : Location : Nairobi, KENYA

Application Deadline : 25-Jul-20 (Midnight New York, USA)

Additional Category : Management

Type of Contract : Service Contract

Post Level : SB-3

Languages Required : English

Starting Date : (date when the selected candidate is expected to start) 01-Oct-2020

Duration of Initial Contract : 1 year

Expected Duration of Assignment : 2 years

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace, and security.

UN Women Kenya in its Strategic Note 2019-2022 inline UNDAF and Kenya vision 2030 in supporting national priorities on Gender Equality and Women's' empowerment among other normative frameworks, as well as the follow-up and implementation of the 2030 Agenda for Sustainable Development provides coherent support to Government, Parliament, Academia, indigenous and women´s organizations, the justice system, and UN entities, through providing upstream policy and program advice, promoting a human rights-based approach to achieve sustainable development, improving national systems, sharing of good practices and lessons learned, strengthening normative and operational linkages, and promoting South-South cooperation. In this mandate, the role of UN Women Kenya is key in ensuring that the above are achieved.

Reporting to the Deputy Representative, the Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programs consistent with UN Women rules and regulations. S/he provides program, administrative, and logistical assistance to the team for the smooth program implementation.

Duties and Responsibilities

  • Provide administrative and logistical support to the formulation and management of programmes
  • Provide administrative support in the preparation of AWPs, programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;
  • Provide administrative support to the executing agencies / responsible parties on routine delivery and reporting of the programme supported activities and finances;
  • Provide administrative support for the audit of programmes/ projects and support the implementation of audit recommendations;
  • Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.
  • Provide administrative support to Local Project Appraisal Committee (LPAC) meetings, preparation and review of required documents and follow-ups with programme teams for timely disbursements to partners
  • Follow-up with programme teams on their timely participation and provision of inputs in different coordination meetings, and file reports accordingly
  • Support track GEWE related international celebrations to alert communications and coordination colleagues ahead of time
  1. Provide administrative support to the financial management of the Programme Unit
  • Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
  • Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms;
  • Prepare non-PO vouchers for development projects;
  • Process payment for consultants, as delegated;
  • Create requisitions in Atlas for development projects; register good receipts in Atlas.
  • Review to ensure all documents submitted for approval (SSAs, procurement, Tas, agreements etc) are in line with agreed checklists
  1. Provide administrative support to the Programme Unit
  • Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
  • Make travel arrangements for the Programme Team, including travel requisitions and claims;
  • Draft minutes in meetings, as delegated;
  • Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Programme team;
  • Support track donor reporting deadlines, AWP, procurement plans, mid-term and annual reviews
  • Organize and coordinate filing of documents; maintain mailing lists.
  1. Provide administrative support to resource mobilization
  • Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents.
  • Support in tracking all follow-ups required on resource mobilizations and partnership opportunities
  1. Facilitation of knowledge building and knowledge sharing
  • Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.

Key Performance Indicators

  • Timely and quality logistical and administrative support to the implementation of Programme/Portfolio/activities against set work plans, timelines and budgets in line with the Strategic Note
  • Timely and accurate administrative and logistical support to events, workshops, and missions;
  • Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
  • Timely and accurate tracking of data for Kenya office management and donor purposes;
  • Quality maintenance of internal systems and files;
  • Quality and timely support to the programme team.

Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Functional Competencies

  • Knowledge of programme management;
  • Ability to create, edit and present information in clear and presentable formats;
  • Ability to manage data, documents, correspondence and reports information and workflow;
  • Good financial and budgeting skills;
  • Good IT skills.

Required Skills and Experience

Education and certification:

  • Completion of secondary education required.
  • Bachelor's degree in Business or Public Administration is an asset.

Experience:

  • At least 5 years of progressively responsible experience in administrative or program management/support;
  • Experience in working in a computer environment using multiple office software packages;
  • Experience in the use of ATLAS is an asset;
  • Experience in supporting a team is an asset.
  • Experience in liaising with government agencies and or donors is an asset

Language Requirements

  • Fluency in English is required;
  • Knowledge of the other UN official working language is an asset.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

2020-07-26

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