Programme Quality Coordinator – South Sudan 139 views0 applications

Job Profile**

The post holder will be based in Juba, South Sudan, and is expected to lead in ensuring programme effectiveness for CAFOD and Trócaire in Partnership (CTP) work in South Sudan. S/he ensures partners and CTP staff are in line with quality standards, with a strong emphasis on strengthening CTP and partner Programme Monitoring, Evaluation, Accountability and Learning. Ensuring that it is captured and shared across the wider organistaion and partners.

The post-holder reports to the Programme Manager and is responsible for fostering learning, innovation and good practice. The role also has a number of cross-divisional and cross-organisational functions to work with CAFOD’s Education, Communities & Supporters Fundraising, Finance, Media, Policy and Advocacy teams and with relevant counter parts in Trócaire.

The post holder is expected to undertake frequent travel (approximately 12 weeks per year) connected with the management of the programme portfolio, and the achievement of strategic objectives.

Key Responsibilities

Lead in programme Effectiveness

• In line with the overall direction set by CPT strategy and the Country Representative and Programme Manager, provide direction to CTP-supported programmes and projects, ensuring that they meet agreed quality standards and donor/contractual obligations;
• Ensure integration across the programmes portfolio, ensuring that learning is captured and shared across the wider organisation and between partners, and informs decision making;
• Support staff and partners to ensure monitoring and evaluation tracking systems are established for all projects (especially at outcome and impact level) and learning is captured and shared across CAFOD and Trócaire and between partners;
• Co-ordinate the development of new pieces of work, while ensuring the effective implementation of existing programmes in line with agreed quality standards (including programme cycle management) and donor contract guidelines and obligations;
• Assist the PM in the review of the programmatic aspects of the country strategy, particularly programme frameworks, ensuring gender, peace and protection elements are mainstreamed;
• Ensure that cross-cutting themes (e.g. gender, downwards accountability, safeguarding children, etc.) are effectively managed within and across the programme, working with the relevant staff to achieve this; and supporting partners.
• Keep up-to-date with development issues and trends, both within the relevant country/sub-region or sector, and more generally;
• Monitor the political and security context to contribute to CTP organisational risk assessments and security plans.

Overseeing effective relationships with partners:

• Complement partners’ thematic understanding on protection, safeguarding, women’s empowerment, peacebuilding and accountability, contributing to the development of relevant interventions that bring about positive change, offering guidance to the programmes team.
• Provide guidance and support to Programme Officers and other members of the Programmes team in their work, to develop and nurture effective relationships with partners. In some cases (e.g. strategic partners), the post-holder can take a more active role in developing those relationships;
• Work with Programme Officers and the team to support or facilitate the development of partners’ capacities and to promote the sustainability of their work. This includes the development of tailor-made capacity development plans;
• Ensure that the CTP partnership portfolio is regularly reviewed and that individual relationships are monitored against CAFOD’s and partners’ partnership standards and expectations.

Internal and external representation:

• In co-ordination with the Country Representative and the Programme Manager develop, nurture and sustain relationships and effective communications with relevant stakeholders, including local government, national networks and other agencies working South Sudan. This will include other Caritas agencies and church dioceses.
• Working closely with the CR, PM and CMT, plus the London based Programme Coordinator, effectively communicate with other teams within CAFOD and Trócaire to ensure that the work of CTP and partners is well understood, and that information is available for fundraising and other communications, including publications, media briefings, development education, etc. This may involve participating in communities of practice, working groups, supporter events, etc, as agreed with the Country Representative.

Systems and compliance:

• Overseeing the effective use of CAFOD’s systems to share programme knowledge and inform decision making. This includes overseeing compliance with agreements, regulations and requirements attached to our work.
• Act as focal point for Safeguarding, Access, Dignity, and Inclusion (SADI) work of CTP

Staff management:

• Lead on the recruitment and management of staff according to CAFOD’s management standards, so that staff are empowered, and the effectiveness of the team is maximised;
• Provide leadership and support to direct reports (and staff under shared management arrangements), act as a sounding board and hold them to account in areas under their responsibility. This includes setting objectives, induction, organising regular 1:1 meetings, conducting annual performance reviews, providing coaching, and ensuring team members have individual development plans. The post-holder may be required to manage volunteers and staff remotely;
• Enable and empower direct reports to achieve the best possible with the available resources, ensuring CAFOD’s management standards are followed;
• Ensure effective and appropriate systems and processes for team learning and development are in place;

Security management:

• Supporting the Country Representative and Programme Manager in delivering effective security management. This includes among others, acting as security manager when delegated by the Country Representative; support the development of security risk mappings, country security plans; standard operating procedures; contingency plans (e.g. medical evacuation, relocation/evacuation and hibernation), etc.
• This list of duties and responsibilities is by no means exhaustive and the post holder may be required to undertake other relevant and appropriate duties as required. This job description is subject to regular review and appropriate modification.

Safeguarding for Children and Vulnerable Adults

CAFOD recognises the personal dignity and rights of children and vulnerable adults, towards whom it has a special responsibility and a duty of care and respect. CAFOD, and all its staff and volunteers, undertake to do all in our power to create a safe environment for children, young people and vulnerable adults and to prevent their physical, sexual or emotional abuse. CAFOD is committed to acting at all times in the best interests of children and vulnerable adults, seeing these interests as paramount. Any candidate offered a job with CAFOD will be expected to adhere to CAFOD’s Safeguarding policy and sign CAFOD’s Code of Behaviour as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

Person Specification

Understanding our context

• Demonstrates an understanding of the Catholic Church, Demonstrates behaviour in line with CTP’s vision, mission and values

Working together

• Skilled in working with people of varied backgrounds, cultures and abilities;
• Builds collaborative relationships across CTP and with external partners, donors and suppliers

Making change happen

• Can communicate complex issues simply and clearly to ensure understanding
• Recognises what needs to be done, makes decisions and takes action– even in challenging circumstances

Essential Job Specific Criteria

1. Proven experience of delivering programmes through partner organisations within protracted conflict situation and complex emergencies.
2. Sound understanding of tools for programme effectiveness, impact assessment etc, as well as best practices.
3. Understanding of approaches to ensure accountability in programme work towards intended beneficiary communities and commitment to Core Humanitarian Standards
4. Experience of implementing results focused monitoring, evaluation and learning systems, and using results or logical frameworks.
5. Experience of quantitative/ qualitative data management and analysis.
6. Experience in data collection methodologies
7. Experience of strengthening the capacity of local partner organisations/ national NGOs
8. Delivers work within the context of an agreed programme framework, uses programme cycle management tools effectively;
9. Good analytical skills, skills in review of documents and report writing in English.
10. Ability to work and travel in insecure environments and to manage one’s own personal security and the security of our partners
11. Good understanding of management principles and commitment to good management standards.

Desirable Criteria

1. Security management experience.
2. Experience in working with Church partners
3. Good understanding of Peace initiatives.

Please click here for a full list of CAFOD’s Staff Benefits

Come and join us and help make a real difference in the lives of the world’s poorest communities.

CAFOD is an equal opportunities employer. Recruitment and selection procedures reflect our commitment to child protection.