Programme Support Assistant 233 views0 applications


Job Description

Programme Support Assistant

ROLE PURPOSE:

The program Support Assistant is responsible for supporting the program support officer in management of vehicle fleet, assets, communications and procurement to ensure effective, transparent and accountable program support to the Save the Children Garissa area office.

KEY AREAS OF ACCOUNTABILITY

  • Assist program support officer in managing procurement requirements of the field Office; implement procurement as per approved guidelines, procedures (Purchase Requests, Purchase Orders, Goods Received Notes, etc.)
  • Check the availability and prices of requested items in the local market; liaise with country office if procurement must be conducted there
  • Prepare a weekly summary of all outstanding purchase requisitions, showing the current status of the items and the date which they are expected to be supplied to the projects
  • Ensure the office is well stocked with necessary supplies stationeries and other consumables
  • All arrangements for meetings and conferences as required ensuring these are delivered to a high quality and cost effectively.
  • Acknowledge reception of items in good order and condition
  • Count and record the quantity on appropriate documentation
  • Cross-check quantities and quality in accordance with delivery documents and planned reception
  • Supervise loading and offloading of delivery and distribution trucks
  • Ensure proper storage of commodities in shelves or pallets not to exceed maximum stack heights
  • Ensure organization of the items by type, shipment, FEFO & FIFO.
  • Keep clean the store and secure stocks
  • Enter all data into stock and bin cards
  • Update warehouse operation data into the Warehouse management software (TIM)
  • Conduct of cyclic counts and inventories in accordance to project schedule
  • Planning of the needs and requisition of re-supplies
  • Check and maintain Store security measures, e.g. locks, windows, and maintain SCI key management policy.
  • Ensure that SCI and hired vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule
  • Responsible for tracking of all vehicles on the fleet, including movement planning and day-to-day allocation
  • Ensure vehicles have current and lawful documentation.
  • Monitor fuel consumption and submit monthly reports
  • Receive travel requests, and maintain trip schedules and Staff Movement Board.
  • Coordinate with incoming and outgoing travelers on pick up an drop times ensuring drivers are briefed of movement plans
  • Ensure accommodation is arranged for travelers.
  • Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposal
  • Oversee the issuance and return of assets to/from staff
  • Ensure good condition of assets, and maintain asset condition reports.
  • Report any defective communication equipment or service and check on running costs with program support officer to ensure no misuse occurs.
  • Report any defective IT or office equipment to the program support officer
  • Develop shared electronic & manual files to ensure easy access to information
  • Comply with all relevant Save the Children policies and procedures with respect to child safeguarding, code of conduct, fraud, health and safety, equal opportunities and other relevant policies
  • Carry out any other tasks required by the line manager

Contract Duration: 6 months

Number of Vacancies: 1

Work Location: Garissa

QUALIFICATIONS AND EXPERIENCE

Essential

  • Diploma in Logistics/Procurement,Supply Chain Management, Business management or relevant qualification.
  • 2 years experience in procurement and Supply Chain with INGO, Government or private sector
  • Willingness and capacity to be flexible and accommodating when faced with difficult and frustrating working conditions.
  • Proactive approach and demonstrable ability function well under pressure
  • Prepared to live and work in an uncertain security environment
  • Ability and willingness to frequently travel and stay at the field
  • Commitment to and understanding of Save the Children’s aims, values and principles
  • Demonstrable ability at report writing and excellent communication skills
  • Computer literate
  • Fluency in written and spoken English, Kiswahili and local languages

THE ORGANIZATION

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

  • No child dies from preventable causes before their 5th birthday
  • All children learn from a quality basic education and that,
  • Violence against children is no longer tolerated

More Information

  • Job City Kenya
  • This job has expired!
Share this job


Save the Children believes every child deserves a future. Around the world, we give children a healthy start in life, the opportunity to learn and protection from harm.

We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.

The Save the Children Fund, commonly known as Save the Children, is an international non-governmental organization that promotes children's rights, provides relief and helps support children in developing countries.

It was established in the United Kingdom in 1919 in order to improve the lives of children through better education, health care, and economic opportunities, as well as providing emergency aid in natural disasters, war, and other conflicts.

In addition to the UK organisation, there are 29 other national Save the Children organisations who are members of Save the Children International, a global network of nonprofit organisations supporting local partners in over 120 countries around the world.

In 2015, we reached over 62 million children directly through our and our partners' work.

Save the Children has led global action on children’s rights for more than 90 years.

1919 Eglantyne Jebb established the Save the Children Fund to feed children facing starvation after the First World War

1924 the League of Nations adopted Eglantyne’s charter on children’s rights

1939–1945 During the Second World War, we worked to safeguard children directly affected by the war. We continue to do this in conflict-affected regions

1977 A number of Save the Children organisations formed an alliance to coordinate campaigning work to improve outcomes for the world’s children, sowing the seeds for Save the Children as a single global movement for children

1989 The United Nations General Assembly adopted the Convention on the Rights of the Child.

194 countries have signed up to this legally binding convention

2004–2009 Save the Children’s largest humanitarian operation, in response to the Indian Ocean tsunami. Our tsunami response programme received funding of US$272 million, largely through generous donations

2009 Save the Children launched EVERY ONE, our largest ever global campaign, to prevent millions of mothers and young children from dying

2012 Our work once again touched the lives of over 125 million children worldwide and directly reached 45 million children.

Connect with us
0 USD Kenya CF 3201 Abc road Fixed Term , 40 hours per week Save the Children

Job Description

Programme Support Assistant

ROLE PURPOSE:

The program Support Assistant is responsible for supporting the program support officer in management of vehicle fleet, assets, communications and procurement to ensure effective, transparent and accountable program support to the Save the Children Garissa area office.

KEY AREAS OF ACCOUNTABILITY

  • Assist program support officer in managing procurement requirements of the field Office; implement procurement as per approved guidelines, procedures (Purchase Requests, Purchase Orders, Goods Received Notes, etc.)
  • Check the availability and prices of requested items in the local market; liaise with country office if procurement must be conducted there
  • Prepare a weekly summary of all outstanding purchase requisitions, showing the current status of the items and the date which they are expected to be supplied to the projects
  • Ensure the office is well stocked with necessary supplies stationeries and other consumables
  • All arrangements for meetings and conferences as required ensuring these are delivered to a high quality and cost effectively.
  • Acknowledge reception of items in good order and condition
  • Count and record the quantity on appropriate documentation
  • Cross-check quantities and quality in accordance with delivery documents and planned reception
  • Supervise loading and offloading of delivery and distribution trucks
  • Ensure proper storage of commodities in shelves or pallets not to exceed maximum stack heights
  • Ensure organization of the items by type, shipment, FEFO & FIFO.
  • Keep clean the store and secure stocks
  • Enter all data into stock and bin cards
  • Update warehouse operation data into the Warehouse management software (TIM)
  • Conduct of cyclic counts and inventories in accordance to project schedule
  • Planning of the needs and requisition of re-supplies
  • Check and maintain Store security measures, e.g. locks, windows, and maintain SCI key management policy.
  • Ensure that SCI and hired vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule
  • Responsible for tracking of all vehicles on the fleet, including movement planning and day-to-day allocation
  • Ensure vehicles have current and lawful documentation.
  • Monitor fuel consumption and submit monthly reports
  • Receive travel requests, and maintain trip schedules and Staff Movement Board.
  • Coordinate with incoming and outgoing travelers on pick up an drop times ensuring drivers are briefed of movement plans
  • Ensure accommodation is arranged for travelers.
  • Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposal
  • Oversee the issuance and return of assets to/from staff
  • Ensure good condition of assets, and maintain asset condition reports.
  • Report any defective communication equipment or service and check on running costs with program support officer to ensure no misuse occurs.
  • Report any defective IT or office equipment to the program support officer
  • Develop shared electronic & manual files to ensure easy access to information
  • Comply with all relevant Save the Children policies and procedures with respect to child safeguarding, code of conduct, fraud, health and safety, equal opportunities and other relevant policies
  • Carry out any other tasks required by the line manager

Contract Duration: 6 months

Number of Vacancies: 1

Work Location: Garissa

QUALIFICATIONS AND EXPERIENCE

Essential

  • Diploma in Logistics/Procurement,Supply Chain Management, Business management or relevant qualification.
  • 2 years experience in procurement and Supply Chain with INGO, Government or private sector
  • Willingness and capacity to be flexible and accommodating when faced with difficult and frustrating working conditions.
  • Proactive approach and demonstrable ability function well under pressure
  • Prepared to live and work in an uncertain security environment
  • Ability and willingness to frequently travel and stay at the field
  • Commitment to and understanding of Save the Children's aims, values and principles
  • Demonstrable ability at report writing and excellent communication skills
  • Computer literate
  • Fluency in written and spoken English, Kiswahili and local languages

THE ORGANIZATION

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

  • No child dies from preventable causes before their 5th birthday
  • All children learn from a quality basic education and that,
  • Violence against children is no longer tolerated
2022-10-03

NGO Jobs in Africa | NGO Jobs

Ngojobsinafrica.com is Africa’s largest Job site that focuses only on Non-Government Organization job Opportunities across Africa. We publish latest jobs and career information for Africans who intends to build a career in the NGO Sector. We ensure that we provide you with all Non-governmental Jobs in Africa on a consistent basis. We aggregate all NGO Jobs in Africa and ensure authenticity of all jobs available on our site. We are your one stop site for all NGO Jobs in Africa. Stay with us for authenticity & consistency.

Stay up to date

Subscribe for email updates

October 2022
MTWTFSS
« Oct  
 12
3456789
10111213141516
17181920212223
24252627282930
31 
RSS Feed by country: