Programme Support Officer 267 views0 applications

Position Title : Programme Support Officer

Duty Station : Dakar, Senegal

Classification : Professional Staff, Grade P1

Type of Appointment : Special short-term graded, six months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 21 April 2019

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda; Bahamas; Cook Islands; Cuba; Cabo Verde; Djibouti; Fiji; Micronesia (Federated States of); Gabon; Grenada; Guinea-Bissau; Guyana; Iceland; Kiribati; Comoros; Saint Kitts and Nevis; Lao People’s Democratic Republic (the); Saint Lucia; Lesotho; Libya; Montenegro; Marshall Islands; Mauritania; Namibia; Nauru; Papua New Guinea; Palau; Paraguay; Solomon Islands; Seychelles; Somalia; Suriname; Sao Tome and Principe; Kingdom of Eswatini; Timor-Leste; Tonga; Tuvalu; Holy See;

Saint Vincent and the Grenadines; Vanuatu; Samoa

Context:

The overall objective of the position is to apply basic theoretical knowledge and administrative skills in supporting, and in acquiring a broad understanding of, the interrelated administrative and programme functions contributing to regional coordination of the UK’s Department for International Development (DFID) funded programme Safety Support and Solutions in the Central Mediterranean Route Phase II (SSS II).

IOM is implementing a cross-regional programme across 10 countries in West Africa and North Africa. The programme is route-based and designed to support migrants along their routes and in their countries of origin. Its overall aim is to protect migrants from harm and to generate knowledge on migration along the Central Mediterranean Route.

The successful candidate will facilitate and support administrative and programmatic components, with a specific focus on the programme’s fourth Outcome which aims to improve understanding on migration decision making. There is a required need to support the programme team with tasks that include: reporting, administration, meeting preparations, and logistics. Outcome 4 is a large scale, 21-24-month study in The Gambia, Guinea and Senegal on “How and to what extent interventions affect people’s migration aspirations, decision and movement, and on what timetable?”

The successful candidate will work under the overall supervision of the Regional Programme

Coordination Officer and the direct supervision of the Project Learning Manager. S/he will also work in close collaboration with the Senior Labour Mobility and Human Development Thematic Specialist and programme staff in IOM London.

Core Functions / Responsibilities:

1. Review and provide inputs for the development of communication protocols, reporting and information-sharing tools, in close coordination with programme management team and country offices, to support improved information sharing between all countries under the programme.
2. Support the Project Learning Manager in the preparation for, and implementation of, elements of the main activities foreseen by the project, namely the launch of new activities that respond to specific research needs/request. Compile data produced from the new activities for subsequent integration into the project feedback loop.
3. Participate in tracking, recording and monitoring the project’s Outcome 4 progress.
4. Maintain a clear and precise filing system and compile background information on the status of implementation of all required logistics, meeting preparations, and reporting and administrative processes.
5. Support the Regional Coordination Officer in engaging with local authorities and implementing partners where and if necessary and appropriate.
6. In close coordination with the Monitoring, Evaluation, Accountability and Learning (MEAL) Officer and the Information Management team in Dakar and the IOM Office in London, compile general background information from readily available sources to be used for the preparation of various reports, including flash reports, interim and final reports.
7. Design and draft schedules and tables for tracking reporting requirements such as regional and national research reports, donor briefings and papers prepared by the Research Partner and IOM missions. Under close supervision, draft specific sections of progress and other reports.
8. Make logistical and administrative arrangements for key learning events throughout the project cycle.
9. Make arrangements for programme management team briefings.
10. Assist in the organization of external and internal evaluations.
11. Support the Project Learning Manager in sharing information with IOM Missions under the programme’s Fourth Outcome, as well as within the Organization, by sending approved internal bulletins and drafting periodic operational emails.
12. Prepare preliminary transversal analysis and draft specific sections of snap-shot documents as needed.
13. Undertake site visits and duty travel as required, particularly for training purposes.
14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Sciences, International Relations, Social Research

Methods, or a related field from an accredited academic institution; or

• University degree in the above fields with two years of relevant professional experience.

Experience

• Experience working on the set up of monitoring, evaluation, accountability and learning systems;

• Proven experience organizing high-profile meetings, research symposiums and other academic events is desirable;

• Experience managing information and knowledge management systems for M&E;

• Strong analytical skills;

• Proven experience in data management, analysis and reporting in a humanitarian or development context;

• Expert knowledge of MS office and advanced data science and/or statistical skills including knowledge of database management, statistical and project management;

• Skills in data visualization an advantage;

• Knowledge and understanding of the migration issues in the region is an advantage.

Languages

IOM’s official languages are English, French and Spanish.

For this position, fluency in English and French is required (oral and written). Working knowledge of Spanish is an advantage.

Desirable Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.