Programs Manager 98 views4 applications

The purpose of the position is to:

• Provide expertise to and oversight of all program/project related activities and
responsibilities within Joint Aid Management South Sudan, and ensure these are carried out
effectively.
• Provide expertise to and coordination of grants acquisition related activities.
• Ensure the adoption, implementation and strategic reporting against Strategic
Objectives, Targets and Outcomes.
• Review and prepare reports on Salesforce CRM
• Manage and support Program Team staff; assist and support Operations Manager, Area
Managers, Project Managers; sector specialists in order for them to understand, implement
& report on JAMINT and JAM Country Office mandated requirements, while ensuring that
financial components of the program are adhered to.

KEY RESPONSIBILITIES:
Program/Project Management
• Ensure Program staff are provided with adequate and appropriate training opportunities.
• Supervise and mentor program staff, both in person and through remote management,
in areas relating to grants acquisition design and implementation DME and grant
management.
• Ensure that donor, JAMINT and CO requirements and project targets are met during
program implementation and suggest adjustments when and where necessary.
• Ensure monthly grant expenditure tracking is being conducted, financial projections &
reports are being reviewed, and any concerns are highlighted and acted upon as soon as
they arise.
• In consultation with Sector Leads, Operations Manager and Area Managers develop
implementation approaches that enable all projects to achieve outputs and outcomes within
prescribed timeframes and budgets.
• Provide recommendations to the Country Director for improved, streamlined and
updated grant management systems at the department level.
• Oversee field staff capacity building programs/trainings to ensure positive community
involvement and participation is carried out in program implementation.
• Ensure that proper community development practices and “Do No Harm” practices are
incorporated and upheld throughout the planning and implementation of programming.

Program Development/Project Design:
• In coordination with the Country Director and Operations Manager, develop strategic
concepts and plans for program growth in keeping with the Country Office Strategy.
• Ensure project proposals address community needs / include community participation,
and are in alignment with JAM South Sudan strategic objectives and Strategic Objectives,
Targets and Outcomes.

Monitoring, Reporting and Evaluation:
• Ensure that all program/project information needed for the Strategic Report and other
evidence-based reporting is being collected throughout the year in a manner that provides
for excellent demonstration of results and impact.
• Ensure each project design and budget includes a baseline study that will enable the
formulation of evidence for reporting purposes.
• Coordinate the overall reporting of donor-funded projects, ensuring that reporting
requirements are met and reports are submitted to JAMINT and donors on time and in high
quality English.
• Present monthly and quarterly progress reports to the Country Director
• Coordinate with and support M&E staff and sector specialists in the planning and
conduct of field assessments and technical evaluations of projects.
• Ensure program documentation is retained/saved/filed on hard copy and on share drive
for future reference as required.

Partnership and Collaboration

• Ensure effective and efficient collaboration between the Programs Team and the

support functions/departments within the Country Office.
• Take responsibility for identifying potential implementation partners and ways to develop
their capacity to become/remain partners of choice.
• Ensure high quality relationships are developed and maintained with donors, JAM
affiliates and JAMINT, in all collaborative and partnership endeavors.
• Ensure JAM participation and contribution is being made to relevant inter-agency
initiatives, clusters and sector/technical working groups.

Representation and Networking
• Under the guidance of the Country Director, represent JAM South Sudan at appropriate
UN, donor and NGO meetings and forums.

KNOWLEDGE, SKILLS & ABILITIES:
• Bachelor’s degree in a relevant field. Preferably Masters.
• Advanced English language skills. (Ability to express ideas clearly and effectively, both
in spoken and written English).
• Strong understanding of the grants cycle.
• Excellent analytical and problem-solving skills.
• Familiarity with major donor funding requirements – USAID, EU, ECHO, DFID, UN
agencies etc.
• Knowledge of project design, proposal development, M&E systems design and
management.
• Understanding of integrated rural community development programming and processes.
• Thorough knowledge of MS Office.
• Strong capacity building and facilitation skills.
• Cross-cultural sensitivity, flexible world view, emotional maturity and physical stamina.
• Self-starter who can work independently under pressure and who has ability to manage
work tasks without direct supervision.
• Strong ability to work with and relate to diverse personality types, to practice relational
and ideological tolerance, and to contribute to a positive organizational culture.
• Ability to maintain performance expectations and healthy social interactions in
psychologically stressful environments and physical hardship conditions with limited
resources.
• Willing to travel as required.
• Commitment to Joint Aid Management Core Values and Vision/Mission Statement.
• Experience in grant acquisition/management; project design and proposal writing for
international donor agencies.
• Experience in integrated project design and monitoring and evaluation systems
development.
Preferred:
• Experience in program management; grants acquisition; project design and evidence
development for international donor agencies.
• Supervision within cross cultural contexts.
• Minimum five (5) years of development and/or relief field experience or the equivalent in
the headquarters/support office of a major NGO.
• Experience in integrated program delivery and monitoring and evaluation.
• Experience in a fragile context.