Project Accountant 291 views0 applications

The Organization

• Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

Dimensions of Role: 

• The post holder reports to Delta Grants Accountant, and is responsible for grant funded project in terms of project cash and budget management, financial reporting and analysis, and internal financial controls enhancement.

Typical Responsibilities – Key End Results of Position: 

What” is done and “why”, but not “actions” or “how”; include indicators for success

Grants

• Facilitate the process of internal, and external audit.
• Review all partner financial reports to ensure that management & donors receive the needed data with the required quality standards in line with donor and PLAN policies and guidelines.
• Coordinate and prepare monthly cash forecast for the project against the agreed approved (funding agreement document (FAD) and project outline (PO).
• Monitor the timely submission of all partners’ financial reports to PLAN.
• Participate in the process of project inception, start-up workshop, processes and partner agreements.
• Maintain the project filing system and financial reports archive in line with finance policies and guidelines.
• Communicate professionally and in a timely fashion with partners to ensure effective project management and sharing the financial information.
• Follow up and update the project financial system and share information with related staff.
• Doing regular monitoring to the grant currency and revaluate the CGI to track the currency fluctuations.
• Develop project financial reports to ensure that management and donor receive the needed data with the required quality standards in line with Plan policies and guidelines.
• Prepare the monthly reconciliation SAP reports to ensure consistency between programs and grants module.
• Review the partnership agreements and ensure the compliance with the grant requirements.
• Update the partnership agreements and annexes as appropriate.
• Submit the financial reports due to donor, auditors and PLAN Management to ensure the quality and efficiency of financial data.

Capacity Building

• Monitor the implementation of the follow-up actions to address audit recommendations.
• Provide on-job & classic trainings, technical support for Plan Partners.
• Maintain transparent detailed reporting systems to enable colleagues, Plan Management and external parties to understand the relevant budget.
• Contribute in developing plans for building the capacity of project all partners.
• Provide technical support to Plan staff and conduct training sessions on grant compliance and the regulations of complex donors.

Accounting

• On a monthly basis prepare program accounting spreadsheet for assigned grants. Ensure all costs associated with grant are properly recorded and all costs charged against the grant are appropriate and adjust as necessary.
• Coordinate and facilitate overall process of transferring fund to project all partners’ CMP.
• Review all process of any project PMP requests related to program unit to ensure budget availability and alignment with Plan financial policies and procedures.
• Review and process pay requests from project all partners in line with Plan/ donor’s guidelines and policies.
• Control the advance payments and settlements for project all partners and produce the advance register report.
• Review and process project community managed projects documents to ensure budget availability and their alignment with PLAN financial policies and procedures.
• Record all transactions related to all partners into the financial system SAP.
• Control the advance payments and settlements for Plan Staff and produce the advance register report.
• Prepare & initiates checks, bank Deposits, and transfers.
• Keep all checkbooks in safe place.
• Prepare bank reconciliations of the project.
• Ensure that all of the project PMP expenditures are made in accordance with Plan policies & procedures.
• Maintain project related filing system.

Dealing with Problems:

• Application of knowledge required for the role, complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them.
• The position involves a high degree of complexity in resolving a wide range of challenges which typically occur in financial reporting, budget management and corporate finance systems

Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:  

Minimum Qualifications:

• A Degree in Accounting or a professional qualification such as CIS , ACCA or equivalent

Minimum Experience:

• 3 years’ experience in a similar role in an NGO environment

Skills

• Good management skills
• Analytical skills
• Communication skills, appropriate to the audience
• Problem solving
• Proficient in computer skills and use of relevant accounting software packages

Behaviours (Plan International’s Values in Practice)

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people.

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children 

Type of Role: One year fixed term contract

Location: Damietta

Reports to: Grants Accountant

Closing Date: 1 st of Oct. 2019

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Please note that only applications and CVs written in English will be accepted.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Child Protection Policy.

As an international child centered community development organization, Plan International is fully committed to promoting the realization of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.

Plan International operates an equal opportunities policy and actively encourages diversity, welcoming applications from all areas of the international community.