Project Administrator On-site NRS Contract IITA/P&C/NRS2025-023
Ibadan, Oyo, Nigeria Ibadan, Oyo, Nigeria
Description
Position: Project Administrator
Closing Date: 25 June 2025
Contract: 3-year renewable contract Location: Ibadan
DUTIES:
- Coordinate and support the implementation of project plans and timelines.
- Ensure timely submission of reports by following up with relevant project teams and stakeholders.
- Liaise with headquarters to facilitate prompt execution of partner payments.
- Assist in compiling, reviewing, and submitting donor reports in compliance with specified templates and guidelines.
- Collaborate with the Program Accountant to ensure financial reports align with approved budget line items and are submitted on schedule.
- Monitor project progress and provide regular feedback to Work Package Leaders, including recommendations on extensions, budget reallocations, and other necessary actions.
- Support program operations by organizing, planning meetings, drafting reports, and managing follow-up actions.
- Continuously track program activities, including action points, communication plans, and annual hub plans, and contribute to the preparation of annual and progress reports.
- Maintain organized and efficient filing systems and databases for both print and electronic documentation related to program activities.
- Collaborate with the Project Development and Administration Unit (PDAU) to develop partner contracts and sub-grants in alignment with donor agreements.
- Serve as a liaison with HQ on policy matters related to project grants management, ensuring compliance by all program staff.
- Uphold quality control standards and approval processes for all externally shared documents and submissions.
- Manage the IITA Breeding donor pipeline, tracking systems, and related tools to ensure data accuracy and availability at all times.
- Perform any other duties as may be assigned by the Supervisor.
Requirements
QUALIFICATION AND EXPERIENCE:
Master’s degree in Business Administration, Project Management, or a related field from a recognized higher institution.
Minimum of eight (8) years of relevant experience in project administration or coordination, with a proven track record of performing similar roles in a well-structured organization.
COMPETENCIES:
The ideal candidate must:
- Have great attention to detail and ability to multitask effectively.
- Have extensive knowledge of project management cycle and Oracle software.
- Have strong problem-solving mind-set with a proactive approach.
- Have ability to thrive under pressure to meet deadlines.
- Have great time management and team collaboration skills.
- Have working knowledge of financial processes and budget awareness.
- Have strong documentation, reporting and communication skills.
Benefits
REMUNERATION:
We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.
More Information
- Job City Ibadan, Nigeria
