CTG Overview CTG stands for Committed To Good. With an ethical approach at the heart of all that we do, it is a description that makes us proud. Respect for the fundamental human rights of our staff, and those our staff encounter, is a cornerstone of our values. We strive for gender equality, inclusion and diversity, providing fair and equal opportunities for all. We take a zero tolerance approach to corruption and stay true to local labour laws and all local statutory requirements.
In operation since 2006, today we are honoured to serve clients in 15 fragile and conflict-affected states assisting with disaster relief, peace building, humanitarian aid and development programmes through our specialised recruitment, HR management and operational services.
Overview of position
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants themselves.
Under general guidance of the Chief of Mission (COM) and under the direct supervision of the IBM Programme Manager, the Project Assistant (Registration) will be responsible to assist in the implementation of project activities related to registration of irregular migrants in Libya, including those detained in detention centers under Department for Combatting Illegal Immigration (DCIM), MoI or disembarked at the disembarkation points established by Libyan Coast Guard (LCG).
Role objectives
Support the Programme Manager in development of project implementation plans and implementation of project activities, as required;
Liaise with peers in relevant governmental, non-governmental entities (NGOs), international organizations as well as other relevant actors, regularly follow up with other related units and coordinate as required for the progress of the project works
Assist in the planning and implementation of field missions (travel authorization, security clearance) and undertake duty travel when necessary;
Monitor and provide update to the Programme Officer on progress and, where relevant, additional needs in relation to the project implementation and follow up activities;
Informally translate relevant documents from English to Arabic and vice versa, provide occasional translation services in meetings;
Provide overall administrative support, work on the procurement processes, preparing contracts with vendors, soliciting quotes;
Develop project documents, forms and tracking tools;
Monitor the proper documentation and filing of the project administrative and financial documents as well as of data collection forms, follow up with implementing partners on financial tracking, information management and reporting;
Draft notes for files (NFFs) for trainings and meetings;
Perform other such duties as may be assigned
Project reporting
to the Project Manager
Key competencies The incumbent is expected to demonstrate the following technical and behavioural competencies;
Accountability
Accepts and gives constructive criticism
Follows all relevant procedures, processes, and policies
Meets deadline, cost, and quality requirements for outputs
Monitors own work to correct errors
Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
Identifies the immediate and peripheral clients of own work
Continuous Learning
Contributes to colleagues’ learning
Demonstrates interest in improving relevant skills
Communication
Actively shares relevant information
Writes clearly and effectively, adapting wording and style to the intended audience
Listens effectively and communicates clearly, adapting delivery to the audience
Performance Management
Provides constructive feedback to colleagues
Professionalism
Master subject matter related to responsibilities
Identifies issues, opportunities, and risks central to responsibilities
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
Persistent, calm, and polite in the face of challenges and stress
Treats all colleagues with respect and dignity
Works effectively with people from different cultures by adapting to relevant cultural contexts
Knowledgeable about and promotes IOM core mandate and migration solutions
Teamwork
Actively contributes to an effective, collegial, and agreeable team environment
Contributes to, and follows team objectives
Gives credit where credit is due
Seeks input and feedback from others
Actively supports and implements final group decisions
Excellent writing and communication skills, fluency in Arabic and English (oral and written);
Knowledge on legal matters related to migrant registration is an advantage.
Very Good working knowledge on MS Word, MS Excel, MS PowerPoint; Expertise on adobe illustrator or graphics is an advantage.
Education;
• University degree in Business Administration, Computer Science, Law or an equivalent combination of relevant training and field experience.
Experience;
• Minimum Four (4) years of relevant work experience, in the field of Humanitarian Affairs/ Development/Corporate Houses.
• Relevant experience in working with UN agency or Humanitarian organization is desirable.
• Experience in emergency preparedness and management, Humanitarian / Development environment is desirable.
• Experience in working with National or International Registration programmes or Projects is an asset.
• Excellent oral and written command of English required.
More Information
- Job City Tripoli
