Project Clerk – Logistics/Supply 104 views1 applications

Open to Internal & External Candidates

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Responsibilities and Accountabilities

1.       Handle a low value procurement process as per IOM manual IN/168.

2.       Assist in receiving approved Purchase Requisition Form (PRF), copy and record in procurement tracking sheet.

3.       Prepare and/or receive Purchase Requisition Form (PRF) and ensure that all necessary information’s concerning specifications, justifications, WBS and expected delivery dates are correct.

4.       Regularly assist procurement unit in facilitating the signatory processes of procurement documents.

5.       Coordinate with manual logistics clerk in e-filing of procurement documents and maintain proper archive and a timely submission to finance unit.

6.       Copy and archive all procurement documents based on the purchase order and MIGO date in each month.

7.       Assist the Senior Supply chain staff on reception of international consignments and cargo shipments and regularly update MS Teams.

8.       Ensure proper management of office mini storage including, stocking of multiple items in a safe place and keep stock cards.

9.       Conducting quarterly stationary items and other office supplies stock taking when the stock balance falls below the minimum reorder level. Ensure the balance on stock card record match the quantities of products in store.

10.   Manage office storage in ground floor and keep it neat and clean all the time

11.   Coordinate the water jar distributions as per the schedule and manage office storage in ground floor and keep it neat and clean all the time.

12.   Support the Senior supply chain assistant in compilation of relevant reports on incoming consignments, mission warehouse and fleet management related reports.

13.   Perform such other duties including logistics and supply management as needed.

Required Qualifications and Experience

Education

• University Degree in Business Administration, Procurement and Logistics or alternatively, a combination of related education and experience in this field

Experience

• Minimum of 3-years’ experience for Degree and in Logistics and Supply work
• Minimum of 9-months’ consecutive service in IOM with 1st Degree

• Experience with International Organizations & NGOs is desirable
• Demonstrated ability of working effectively and harmoniously with colleagues from varied culture and professional backgrounds to achieve desired goals.
• Analytical, communication, interpersonal and advocacy skills,
• Good knowledge of computer management and applications.

Languages

• Fluency in English & Amharic is required

• Knowledge of local languages is advantageous.

Values and Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

·         Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

·         Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

·         Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioral indicators level 3

·         Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

·         Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

·         Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

·         Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

·         Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.