Vacancy No. | IOM-SVN/0055/2021 |
Position Title | Project Clerk- Site Management Support (10 positions) |
Duty Station | Gondar, Mekelle and Shire, Ethiopia |
Classification | G3 |
Type of Appointment | SVN, Six months with possibility of extension |
Estimated Start Date | As soon as possible |
Posting Period | 13.04.2021 – 27.04.2021 |
Organizational Context and Scope
Under the general supervision of the Site management, planning and development officer, the technical/direct supervision Senior SMS Assistant and administrative supervision of IOM Head of Sub-Office, the Project Assistant –SMS shall be responsible to carry out general duties related to the organization’s Site Management support activities. In particular He/she will be responsible for the following duties below:
Responsibilities and Accountabilities
- Provide general/clerical assistance in the implementation of project activities.
- Retrieve, compile, summarize, and present information/data on specific project topics.
- Assist in monitoring budget and updating budget related information.
- Support administrative coordination for project implementation, involving liaison with diverse organizational units or external parties to initiate requests, obtain necessary clearances, process, and follow-up on administrative actions.
- Draft status reports, correspondence, briefing notes, graphics, statistical tables, presentations, and other forms of documentation.
- Support the organization of meetings, workshops and training sessions.
- Respond to general information requests and inquiries; set up and maintain files/records.
- Perform other related duties as assigned.
Job Requirements
Education
- University degree in Social Sciences, Business Administration, or related field of study with three years of relevant professional experience or a combination of training and relevant working experience is a minimum requirement.
Experience
- Work experience related to disaster / emergency response and transition and recovery programs with humanitarian agencies.
- Practical experience and detailed knowledge of the disaster risk management, with emphasis on disaster response and recovery programs is essential.
- Thorough knowledge of data protection issues in emergency operation and utilization of Microsoft Office application including databases is required.
- Ability to adapt technical knowledge and expertise to specific project or activities; ability to work with colleagues from different cultural and professional backgrounds; flexibility to perform and deliver in difficult and rapidly changing situations is essential.
Languages
- Fluency in English, Amharic and Tigrigna (oral and written) is required
Values and Competencies
The incumbent is expected to demonstrate the following values and competencies:
Values – all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioral indicators level 3
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.
How to Apply
Interested candidates are invited to submit their application/ motivation letter enclosed with only detail CV written in English via our e-mail address [email protected], or by April 27, 2021, the latest, referring the position title and Vacancy number in the subject line of your email. (Example: Application for Project Clerk-SMS (IOM-SVN/0055/2021) no photocopies of educational/training certificates is required at this stage; applicant who doesn`t follow the required application procedure will automatically be disqualified from the competition.
NB: Applicants in north Ethiopia (affected areas), with no internet connection, can submit their applications in hard copy, in person, to IOM Office in the area.
Only shortlisted candidates will be contacted.
We strongly encourage qualified women to apply!
More Information
- Job City Amhara