Project Development and Reporting Officer 109 views0 applications

osition Title: Project Development and Reporting Officer

Duty Station: Ouagadougou, Burkina Faso

Classification: Professional Staff, Grade P2

Type of Appointment: Special short-term graded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 19 November 2020

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Botswana; Cabo Verde; Comoros; Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the direct supervision of the Chief of Mission in Burkina Faso and in close coordination with programme units and relevant units in the Regional Office and Headquarters, the incumbent will be primarily responsible for assisting with and contributing to project development, design and implementation of the Country Office’s (CO) reporting, monitoring, evaluation and accountability activities.

Core Functions / Responsibilities:

1. In coordination with relevant Project Managers, consolidate concepts and project proposals (in PRIMA) in line with IOM’s mandate and the CO’s strategy, operational priorities and needs in Burkina Faso, as well as with donors’ interests and requirements, for relevant programme/project managers for negotiations and submission to existing and new potential donors.
2. Support project development and donor reporting by providing technical inputs for project managers at proposal development stage, and during the development and revision of results frameworks, log frames, project monitoring frameworks and budgeting for Monitoring and Evaluation (M&E).
3. Provide assistance for enhancing the CO’s relations with donors in Burkina Faso. Report and follow up on contacts and meetings with donors, collate and provide updates on CO’s programs and activities, collect information about donors’ policies, approaches and funding opportunities, feedback to relevant colleagues and services and provide information on the follow up as needed in view of new project opportunities.
4. Provide technical guidance for the process of identifying the key performance questions, indicators and parameters for monitoring of program performance and achievements, and for preparing evaluations; review and analyze monitoring reports and identify the causes of potential bottlenecks in project implementation and recommend corrective measures where necessary.
5. Coordinate the preparation of project reports with relevant PMs, consolidate and review interim and final financial and narrative reports for the mission and facilitate timely submission (including in PRIMA)
6. In coordination with the Regional M&E Officer, the officer will provide technical support in designing internal and external evaluations, lead the process of external evaluation including quality assurance support for evaluations by coordinating comments to evaluation reports, review and assist in compiling evaluation reports, including sharing, and use of findings to improve project performance.
7. Support the grant closing process including the review of the final report and the verification of the data base information.
8. Draft quarterly reporting on evaluation activities, for subsequent inclusion in Program Quarterly Reports; coordinate the revision of reporting documents including but not limited to M&E activity plans and final evaluation reports to facilitate adherence to project objectives and submission to the donor.
9. In coordination with the project managers and project teams, research and recommend M&E capacity needs and assist with the rollout of a capacity building plan to contribute to improving M&E in the CO in close collaboration with the regional M&E officer.
10. Contribute to the development and share associated M&E tools and work plans at the CO level, including for implementing partners, in close coordination with the Chief of Mission and the regional office.
11. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Science, International Relations, International Development, Social Sciences, Public Health or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in technical writing, editing, and reporting in English and French;

• Experience in donor relations and report writing for relevant donors is an advantage;

• Experience in project management and/or in monitoring and evaluation;

• Prior work experience in the region and understanding of region issues and trends is an advantage.

Skills

• Familiarity with a multitude of international development and humanitarian areas of intervention;

• Familiarity with monitoring and evaluation concepts and methodologies;

• Advanced research, writing, outreach and communications skills;

• Demonstrable knowledge of Burkina Faso political and humanitarian issues.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English and French is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency…

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.