Project Office Finance Head /Re advertised/ 107 views0 applications

Project Office Finance Head

CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality and we seek dignity for everyone every day and during times of crisis.  These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world.  Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe.  Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us.

Date of Announcement:      11/10/2019

Vacancy No.:                           080/19

Position:                                  Project Office Finance Head

Grade:                                      7B

Salary:                                     USD 781

No of positions:                       01

Duration of Employment:         Definite

Unit/Program:                          Emergency        

Duty Base:                               Somali Region, Liben Zone Filtu Project Office

Closing Date:                           10 calendar days from the date of advertisement

1. JOB SUMMARY

The purpose of Project Office Finance Head is responsible to coordinate, administer, control, monitor, and periodically summarize the extent of financial operations and performance of the Field Office. She/he provides effective and efficient support and advice to the Project Manager and other team members as required.

1. RESPONSIBILITIES AND TASKS

 Financial Management

Ø   Prepares and supervises the preparation of financial analysis with regard to Advances, based on organization and donors procedures

Ø  Ensures that books of accounts are maintained checks, receipts, vouchers, and other financial documents are kept properly and that they are safeguarded against misuse;

Ø  Supervises/prepares the Field Office payroll, including taxation, withholdings, PF, and accrued benefits;

Ø  Follow up that taxes, insurance payments and collection are handled on time;

Ø  Prepares monthly “Request for Cash Transfer” and ensure the replenishment of petty cash on a timely basis;

Ø  Ensures that all cash collected is deposited daily in the bank

Ø  Reconciliation and Reporting:

Ø  Analyzes records of current and past operations to determine trends;

Ø  Verifies and reconciles Bank Statement with projects book balances on a regular basis to ensure proper cash monitoring;

Ø  Prepares and submits quarterly budget Vs expenditure report to Project Managers and Government Offices for monitoring and follow up;

Ø  Follow up/monitors and reconciles subsidiary ledgers for leave and benefits accrual (2412XX &  244XXX), PF & Pension (2376XX) & tax related accounts (2340XX);

 Data Entry

Ø  Enters all financial data into People Soft accounting system for the following transactions;

Ø  Data entry  after detailed review of financial documents of payments

Ø  Data entry  after detailed review of financial documents of collections

Ø  Data entry  after detailed review of financial documents of adjustments

Ø  Generates coding slips for all data entries and attach to each of the respective documents.

   Filling /Maintain Proper Documentation

Ø  Ensure proper documentation for all financial transactions.

Ø  Ensure all financial documents are labeled, stamped with “PAID” marks, and make sure all transactions have coding clip;

Ø  Arrange all financial documents for internal as well as external auditors up on request;

  Staff Management

Ø  Supervises and supports the Account Analyst and the Accounts Clerk. Orients, trains, and coaches the Accounts Clerk and Accounts Analyst;

Ø  Completes all performance management activities including: performance planning, monitoring, and annual performance appraisals

Learning

Ø  Keeps up to date with developments in the sector, including best practice examples in-country and internationally, and ensure ongoing personal development and learning;

Participates in the documentation and dissemination of lessons learned

Job Requirements

1. EDUCATION

BA degree in accounting

 Desired:

Training in computerized accounting soft wares

1. EXPERIENCE

Required:

4 years job related experience.

1. COMPETENCIES

Respect, accountability, courage, excellence, integrity, analytical ability, building commitment, stress tolerance, collaboration, interpersonal skill, contributing to team success and customer focus.

How to Apply

If you are interested to be part of our dynamic team, exciting work environment and contribute to CARE Ethiopia’s mission and vision, please send your CV (not more than 3 page) and cover letter (not more than one page) using one of the following options:

• Send your application by e-mail to: [email protected]
• Send your application through P.O. Box 4710 addressed to CARE Ethiopia, Human Resources Unit,

Addis Ababa

• Apply in person to one of CARE Ethiopia Offices in Addis Ababa, Dire Dawa, Borena, Hawassa,

Semera, Chiro, Debre Tabor, Dilla and Filtu

Please clearly write the position you are applying on the subject line of your email or envelope. Your application will be automatically disqualified if you failed to do so.

 Please DO NOT SUBMIT copies of transcripts, academic degrees or recommendation letters with the application. You will provide them upon request.

 Due to the large volume of applications, only short-listed candidates will be contacted.

Passionate and dedicated candidates who meet the job requirements are strongly encouraged to apply especially women.