Company’s Background:
The Comitato Internazionale per lo Sviluppo dei Popoli, – International Committee for the Development of Peoples (CISP) is a non-governmental international cooperation and voluntary service organization established in 1982 in Italy. The Head Quarter is located in Rome, with regional offices throughout Italy and worldwide. In the last 30 years, CISP has carried out over 600 projects in more than 30 different countries, reaching millions of peoples in Europe, Africa, Latin America and Caribbean countries, Middle East, Asia.
In Ethiopia CISP is operational since May 1986, officially registered according to the national laws and regulations, operates through a close partnership and collaboration with the existing decentralized administrative bodies, such as the Regional, Zone and District (Woreda) line departments and administrative offices, in several sectors of Relief-Rehabilitation and Multi-Sector integrated development activities. A number of partnerships and collaborations are also active with International NGO’s, Ethiopian NGOs, CBOs, Research Institutes, government development actors.
CISP is involved in development projects implemented in Ethiopia through reliability, sustainable and effective organization committed to reduce social vulnerability & building resilience.
Terms of Employment: dependent on project duration
Project Summary
““The project entitled “Multi-Sectoral Intervention Support to South Sudanese Refugees and Host Communities in Benishangul Gumuz and Gambella Regional States, Ethiopia (SURE)” will be implemented in Sherkole and Tsore refugee camps and host communities around the camps. The project aimed at to improve the living condition of South Sudanese refugees and host communities through integrated environmental protection, livelihood diversification, vulnerable group protection and empowerment and access to basic services such as education WASH and health sectoral interventions. The project is implementing in consortium with CISP, VIS, CUAMM and Amref, and led by CISP for 21 months. As per the internal arrangement CISP is responsible for Benishangul while the other 3 for Gambella interventions.
Roles and Responsibilities and Accountability of the Accountant.
Under the overall supervision of the CISP country office finance head and regular monitoring of the CISP Shire Project Coordinator, the accountant is expected to perform the following duties and responsibilities.
Financial tasks
- Prepare and process all the financial data of the project office and ensure entries are accurately documented.
- Ensure the monthly financial closure of accounts are done timely and ensure hardcopies and electronic copies of financial reports are submitted to the CISP Assosa Project Coordinator.
- Provide support to Coordinator throughout the project cycle to ensure compliance with CISP’s policies and procedures and any donor-specific requirements.
- Assist the Coordinator in maintaining appropriate internal controls, control cash.
- Propose cash flows according to administrative activities/costs in the project office and ensure daily control of funds disbursed.
- Prepare staff payroll and ensure salaries are correctly allocated to project staffs. Ensure payroll is reviewed and approved by the Coordinator as a bank signatory before bank transfers are done to the respective staff accounts.
- Make suggestions for procedural improvements in the relevant area of finance.
- Assist in preparing annual budget for the project office, monitor budget control and analyses variances between budget and actual expenditures.
- Assist with checking of invoices and ascertain that the equipment, supplies or services they refer to are duly received or provided;
- Preparation of monthly financial statements;
- Processing of operations / accounting returns for the project office.
- Prepare settlement of travel authorizations/perdiems and ensure that calculations in expense claims conform to CISP’s rules and regulations.
- Prepare of financial reports in accordance with the regulations of CISP and established procedures for the project office.
- Check and ensure that expenditures are requested in accordance with the predefined rules and regulations.
- Prepare appropriate receipt vouchers for the expenditures and insert these expenditures in the accountancy (Prima Nota).
- Follow up cheque payments and collect receipts and other supporting documents.
- Prepare payment vouchers as per authorized supporting documents.
- Give proper codes for payments.
- Prepare payrolls and the payment of the staff monthly salary on time.
- Prepare monthly Cash Disbursement Reports of the project.
- Collect cash and bank payments made by CISP Addis Ababa Office.
- Preparation of budget remittance request according to expenditures planned for the next month and at the beginning of every quarter.
- Keep records for medical refunds to CISP Assosa staff.
- Keep the custody of petty cash and receivable documents properly.
- Make monthly cash counts with the Area Program Coordinator.
- Review financial statements, budget versus actual expenditures and keep the CISP Assosa Project Coordinator informed.
- Preparation of quarterly report (administration and financial part) as perSURE project format.
- Facilitate inventory taking at the end of each fiscal year.
Secretarial services
- Ensure the daily e-mail checking and downloading of documents and their delivering;
- Receive and transmit local and international telephone calls, electric mails and faxes;
- Establish up-to-date filing and record keeping systems according to the CISP’s guide-lines, and file all documents in relevant folders;
- File and take care of all documents that should be kept in office; especially, keep confidential documents in safe place;
- Provide typing and clerical services as assigned (draft letters, Memos and related);
- Take and arrange appointment for branch Senior Staff;
- Responsible for handling and running of the office furniture’s and equipment’s;
- Perform similar duties when requested.
- Perform other duties as assigned by the Area Program Coordinator.
Length of Contract: One Year with possible extension
Job Requirements
Requirements
- Bachelor’s Degree or its International Equivalent in Accounting and Finance fields from recognized university
- At least and 3 to 5 years of relevant work experience, preferably in NGO setting in accounting and financial management in a project context.
Desired Experience & Qualifications
- A strong background or interest in pursuing a career in Accounting, Finance or a related field.
- Strong interpersonal and presentation skills.
- Excellent organizational skills and attention to detail.
- High comfort level with delivering financial reports, analyzing and summarizing data from diverse sources, and ability to deliver work on a timeline.
- Possess personal qualities like honesty and integrity.
- Comfort and proficiency in Microsoft Word, Excel, PowerPoint; Peachtree, Adobe Acrobat; and related software including e-mail management systems.
- The successful candidate is expected to demonstrate the following technical and behavioral competencies
Accountability
- Accepts and gives constructive criticism
- Follows all relevant procedures, processes, and policies
- Meets deadline, cost, and quality requirements for outputs,
- Takes responsibility for meeting commitments and for any shortcomings.
Continuous Learning
- Contributes to colleagues’ learning
- Demonstrates interest in improving relevant skills
Communication
- Clearly communicates, and listens to feedback on, changing priorities and procedures
- Listens effectively and communicates clearly, adapting delivery to the audience,
Creativity and Initiative
- Actively seeks new ways of improving programmes or services
- Proactively develops new ways to resolve problems,
Planning and Organizing
- Sets clear and achievable goals consistent with agreed priorities for self and others
- Identifies priority activities and assignments for self and others
- Organizes and documents work to allow for planned and unplanned handovers
- Identifies risks and makes contingency plans,
- Allocates appropriate times and resources for own work and that of team members
Professionalism
- Identifies issues, opportunities, and risks central to responsibilities
- Persistent, calm, and polite in the face of challenges and stress
- Treats all colleagues with respect and dignity
- Works effectively with people from different cultures by adapting to relevant cultural contexts,
Teamwork
- Actively contributes to an effective, collegial, and agreeable team environment
- Contributes to, and follows team objectives, seeks input and feedback from others
- Delegates tasks and responsibilities as appropriate, actively supports and implements final group decisions
- Takes joint responsibility for team’s work
How to Apply
Qualified candidates should submit the following materials by e-mail to [email protected]:
- Letter of application; and
- Summary of Curriculum Vitae (not more than 4 pages);
- Qualification documents (evidence of degree(s).
Additional credential document may be requested at a later time.
Application Deadline
First consideration will be given to completed applications received no later than June 21, 2019. Early response is encouraged.
Only shortlisted candidates will be contacted.
We strongly encourage qualified women to apply.
More Information
- Job City Benishangul Gumuz
