Project Team Leader 135 views1 applications

Introduction:

The Brooke is a leading UK equine welfare charity which has been working in Ethiopia since 2006 with a country office in Addis Ababa. The Brooke aims to improve the welfare of working equines, together with the livelihoods of people dependant on these animals. Brooke Ethiopia (B-Eth) is entering a new Strategic phase and by the year 2020, the Brooke Ethiopia will sustainably improve the equine welfare of some of the neediest rural and urban equines in Ethiopia. In order to achieve this, the role of Project Team leader is critical.

Job title:	Project Team Leader
Work Place location:	West Arsi Zone – Dodola Woreda ( with frequent travel to the project kebeles)
Reports to:	Programme Coordinator(Oromia Region)
Staff managed by this post	: Community Engagement Filed Officer, Animal Health filed officer, Finance and Admin Assistant
Main purpose of the job:	Overall management and coordination of project work in the woreda to include: Project  Planning and Development Day to day management and leadership of project implementation.  Monitoring of project activities, and periodic reporting. Management of project team Documentation, learning and Coordinate and support Research works for woreda as appropriate (in collaboration with other teams/departments) Representation of the B-Eth in the woreda as appropriate

Main tasks and responsibilities

1. Project development.

• Leads  the annual planning and budgeting process for the woreda project.
• Supports and provides the necessary inputs for  consolidation of project/programme plans and budget (narrative, log-frame and budget), with clear indicators for follow up and result tracking, in order that project objectives are met at the woreda level.
• Identifying and facilitating appropriate support to build the capacity of project Staff in the woreda.
• Work closely with the PC to ensure that the veterinary and the community development components of the project are integrated.

1. Project  Implementation:

• Undertake the development of project implementation plans from annual plans in collaboration with the woreda project teams.
• Make close follow up and provide support to the field officers in the day to day implementation of planned activities.
• Ensure that project activities are implemented as planned with regard to programme quality, time and cost.
• Make timely revisions and adjustments of plans and budgets in collaboration with the project teams and in consultation with the PC; in accordance with the programme rules and guidelines of the Brooke.
• Identify support needs of the field staff for programme implementation and facilitate support from the country office through the PC (technical support, finance)
• Identify gaps in implementation and provide/facilitate support to address implementation gaps.

1. Financial/Budget Management

• In collaboration with the Finance Team, support and coordinate budget phasing for projects, and consolidate budget phasing for the woreda project as a whole.
• Make sure that payments are effected with your approval, and working advances are settled as per the BE procedure, and no advance is given without settlement of prior advances.
• Review the monthly report of the woreda and give feed back to the finance and project Manager, when requested.
• Manage the secretary cashier in her duties (perform cash count upon replenishment request and make surprise cash count of the petty cash, check whether the intact deposit of all collection to the bank is done, and check the payment documents against the petty cash record before approving reimbursement)
• Obtain the woreda bureau stamp for any payment related to woreda level trainings and workshop or in duties where the woreda government and community participated in and gets payment so as to be transparent
• Ensure that budget is utilized as planned and within the budget time.
• Review and authorize payments for project activities as per the budget plan for the woreda
• Closely follow up budget utilization status, identify and explain variations and take the necessary corrective actions.
• Make timely request for transfer of project budget from the country office.
• Organize and compile budget utilization/financial report for the project timely as per the requirements of B-Eth. and relevant government authorities.
•  Undertake budget reforecasting for the woreda project and submit to the PC timely.

1. Monitoring, Evaluation and Reporting:

• Undertake regular project monitoring as per the defined monitoring framework and plan. In collaboration with the PC, provide support and build capacity of project staff in project monitoring.
• Facilitate and coordinate project evaluation as required for internal, government, Brooke UK or donor Purposes.
• Prepare periodic reports (quarterly, biannual, annual), and consolidate such reports maintaining high quality standards.

1. Management and Leadership:

• Directly manage and support filed level Community development and Animal health filed officers; and the Finance and Admin assistant
• Establish and maintain effective working relationships with governmental and non-government partners working in the woreda, ensuring that they are including in key aspects of all the work
• Ensure organizational policies and procedures are in placed with regard to resource utilization (finance, HR & materials), within the woreda
• Ensure that in turn, all the field projects in the woreda are properly and effectively managed and supported.
• Actively engage in facilitating feedbacks from the field staff and provide information to the PC to be presented to POM for strategic decision making.
• Facilitates smooth and efficient communication and working relationship between project staff, and with woreda government bodies.
• Obtain updated asset register with the help of the secretary cashier, and advise the situation to the Finance and HR Coordinator, if required.
• Coordinate and supervise the integration of the Finance & Admin functions with the program implementation in the woreda.
• Ensure the efficient use of all physical assets of the B-Eth. to support the woreda program implementation.

1. Documentation, learning and Sharing

• support Research works for SNNPR as appropriate (in collaboration with PC)
• Ensure that best practices in the Project Area  are documented and shared   with relevant stakeholders
•  Ensure that key lessons from the project are captured and documented, and used for project development.
• Prepare a one page monthly program update report and submit to the PC for publication by the Communication Department.

1. Representation of the B-Eths in the Woreda  as appropriate

•  Build and maintain good working relationships with government and other stakeholders at Woreda level.
• Identify, manage and develop relationships with key stakeholders, including government, and other development organisations. This will include taking the lead in working with woreda government on veterinary policy and strategy, and best practice.
• Participate in government-organised NGO forums at Woreda level, and in other networking and discussion forum.

8. General

• Perform such additional tasks as may reasonably be required by the PC.
• In undertaking the role, comply with all Brooke global and country policies and procedures.
• The role requires regular filed travel, sometimes at short notice.
• This list of tasks may not be exhaustive and will be reviewed from time to time.

Job Requirements

Desirable Knowledge and Experience

–          First Degree in an appropriate field such as Development planning, Project management, or relevant social science fields, Degree in Veterinary and Animal Health with considerable experience in project management.

–          At least 5 (Five) years of experience of  project/programme management in the NGO sector

–          Proven experience in programme/project development.

–          Proven experience in report writing.

–          Ability to work independently and think innovatively and strategically, as well as work collaboratively.

–          Proven experience of Monitoring and Evaluation (M&E) and its application within annual planning processes

–          Commitment and enthusiasm for the Brooke’s mission and values in promoting equine welfare.

–          Knowledge of basic Animal Welfare (AW) concepts and the importance of working equines to households / the economy.

–          Experience of managing subordinate staff

Skill and Abilities

–          Excellent IT skills, especially MS Word, Excel and other MS Office applications

–          Excellent analytical and critical thinking skills.

–          Strong interpersonal skills and ability to manage complex and sensitive organisational relationships.

–          Fluency in Oromiffa, English and Amharic (spoken and written) speaking the language in the project woreda is an added value.

How to Apply

If you are interested in the job and fulfill the above requirements, Please send your CV, application letter and copies of credentials to the following address: Human Resource and Administration Unit, through [email protected]

 Please include 3 references from current and former employers.

For further information or support, please call us on 0116 610 069 / 0912 05 54 59.