Purchaser 52 views0 applications

Médecins du Monde (MdM) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care.

MDM currently implements a new project in Somali Region to reduce morbidity and mortality rates of crisis affected populations through a multi-sectoral approach.

FUNCTIONAL AND HIERARCHICAL LINKS

The post holder will perform her/his tasks and duties under the supervision of the Logistics Coordinator.

He/she will work closely with the Logistics Coordinator in order to fulfil his/her duties.

He/she collaborates with the different supervisors.

OVERALL OBJECTIVE OF THE POSITION

Based in Addis Ababa, with travels to Jigjiga if needed, the purchaser will be responsible for supporting the Logistics Coordinator with day to day tasks and activities and adequate logistics support to the Ethiopian mission / Coordination, the implementation of humanitarian program, in the respect of MDM procedures and donors requirements:

He will carry out purchases, analyzing market sources, and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of all sorts of goods, while guaranteeing best quality and pricing for MDM goods and commodities.

RESPONSIBILITIES 

• Carries out the purchases linked to the purchase requests (MR) issued by the line manager and manages the administrative and accounting procedures related to purchasing.
• Assess the local market, seeks products and suppliers that offer the best value for money, negotiates prices.
• On request obtains different quotations from suppliers according to the MDM Purchasing policy
• Place purchase orders to pre-selected suppliers with whom prices have been agreed.
• Request invoices or receipts, without delay, for all purchases, check they are correctly filled and translate information written in local language before approval.
• Track the status of any orders
• Create and update a supplier contact list and a price list file
• Keep informed of the evolution of the market and of the offers of the suppliers
• Update information on purchase follow up.
• Scan all purchase files and ensure an appropriate archiving
• Transparent in all works he/she perform
• Follow the delivery schedule for goods as per instruction in the purchase contract are respected
• Ensure that all conditions agreed in the contract and/or Purchase Order have been met in terms of quality and quantity
• Treats all claims received requesters with Logistic Coordinator and other concerned department.
• Coordinate and resolve problem with end user departments and supplier in response to quality or quantity issues.

Employment Term:

• 3 months with possibility of extension, start immediately

Job Requirements

Required qualifications and skills

You are committed to MdM’s values as an organization and motivated by its non-statutory, NFP model.

• Education: Minimum of Collage diploma in related Field
• Experience:  Previous experience desirable experience with other NGOs
• Languages:   English and Amharic essentials, Somali language desirable
• Competencies:Essential knowledge of use of computer including processing of documents (Word, Excel) , good driving skill with renewed driving license, very good communication, negotiation and organizational skills, flexibility, versatility, attention to detail, ability to work in a multi-disciplinary and multi-cultural environment, quick decision-making and prompt action, open-mindedness, curiosity, openness to new ideas, creativity, smart appearance, dynamism.

How to Apply

Interested candidates who meet the above criteria are invited to send in their application letters including updated curriculum vitae with day-time telephone number and contact details of three work-related referees through email [email protected] , please send all the above in one document – MS Word or PDF. And also, write the job title on the subject line of the email.

Deadline for submission: 14^th of November 2019

We are unable to accept phone calls.

NB: only shortlisted candidates shall be contacted.

Please notice that if you have not heard from MdM within 1 weeks, you should presume you were not short listed for this position. However, MdM thanks you for your interest and encourages you to apply for other openings where your skills and experience match.