MAIN OBJECTIVE OF THE POSITION
Performing the day to day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/ project.
RESPONSIBILITIES AND TASKS
• Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:
• Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available
• At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
• Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
• Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made
• Assisting in reception control process with the storekeeper
Performing delegated tasks according to his / her activity and as specified in his/her job description
Job Requirements
Education Essential, secondary education; commerce related studies desirable
Experience At least 2 years’ experience in supply chain related jobs
Languages Essential mission working language and local language
Competencies · Results and Quality Orientation L1
· Teamwork and Cooperation L1
· Behavioural Flexibility L1
· Commitment.to MSF Principles L1
· Service Orientation L1
· Stress Management L2
How to Apply
All applicants should send a CV, a cover letter, educational records, work certificates and a copy of national ID.
Application can be submitted/ sent:
– in person, to MSF SPAIN Addis Ababa (please indicate on the envelope: the vacancy title and your name)
– by email to [email protected] (please indicate on the subject box: the vacancy title and your name)
PLEASE NOTE THAT BECAUSE OF COVID MOUVEMENT RESTRICTIONS, APPLICATION FILES GIVEN PHYSICALLY TO ANY MSF SPAIN OFFICE OUT OF ADDIS ABABA WILL NOT BE CONSIDERED. PLEASE SCAN AND SEND BY EMAIL.
Posting date: 12th of January 2021
Closing date: 22th of January 2021
MSF Spain promotes the EQUITY, DIVERSITY & INCLUSION.
We strongly encourage women and people with reduced mobility (able to work in remote places) to apply.
Incomplete applications will not be accepted.
Please note that only short-listed applicants will be contacted.
Copies of CV + supporting documents are non-returnable. Phone calls are not allowed.
APPLICATIONS WILL BE REVIEWED ON ROLLING BASIS and POSITION COULD BE FILLED BEFORE THE CLOSING DATE.
More Information
- Job City Addis Ababa
