Regional Finance and Administration Director at Jhpiego, April 2024

Overview

Jhpiego seeks a Finance and Administration (F&A) Director to provide financial and administrative management for an upcoming USAID-funded multi-country family planning project in francophone West Africa. The project goal is to increase the national percentage of public and private facilities implementing high impact practices for FP in four selected West African countries by: institutionalizing a system for adaptation, and replication of key FP high impact practices; leveraging and engaging domestic resources, donor support, and local communities to build sustainability and scale of selected high impact practices; and institutionalizing a sustainable and self-regulating system of service quality assurance and monitoring. The project will work closely with local and national governments to prioritize this in their national plans; leveraging partnerships with regional and international organizations; and building the capacity of nongovernmental and civil society organizations. The project will operate over a five-year period. In consultation with the COP, the F&A Director will provide financial and administrative management, overseeing all financial, contractual, information technology, human resources, and procurement activities. S/he will be responsible for financial and administrative decision making and problem solving in short timeframes while ensuring operational and project quality and integrity across borders and multiple countries. S/he will ensure that the financial reports are compatible with standard accounting practices and follow Jhpiego and USAID rules and regulations.

This position is contingent upon award from USAID. West African nationals, especially native French speakers, are strongly encouraged to apply.

Responsibilities

Ensure accurate financial, contractual and administrative reporting of the project compliant with Jhpiego and USAID’s rules and regulations, and terms and conditions of the award
Oversee day-to-day coordination of financial activities ensuring cost efficiency
Maintain and administer an on-site financial accounting and bookkeeping system (QuickBooks) required to assure the integrity and effective performance of financial operations and prepare monthly reports
Manage all sub-grants, ensuring compliance and reporting of sub-awardee, and building their capacity as needed
Ensure that Jhpiego human resources and administrative procedures are in place for project
Oversee project’s day-to-day cash needs, payments, procurement, contracts, sub-grants, reviewing/processing invoices, district office start-up, operation systems, policies and procedures, consultant payments
Provide guidance to project team members regarding the financial requirements of the project and office operations in compliance with USAID, Johns Hopkins University, and Jhpiego procedures and policies
Lead the development, monitoring, and review of project budgets; review monthly financial analysis and budget vs. expense reports to determine reasonableness of variances and take appropriate actions, as required
Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management and maintenance of office inventory
Facilitate the work of external audits and ensure that financial records are properly maintained and readily available during audits
Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting
Contribute to developing work plans and annual budgets for project activities and local office costs
Ensure that USAID resources are appropriately directed to project priorities and are in line with project work plans
Provide financial reports, including pipeline analysis, quarterly project reports, as requested by the donor
Mentor, support, supervise and manage a team of highly qualified staff and align their efforts in concert with project goals to ensure rapid and sustainable results
Ensure that Jhpiego human resources and administrative procedures are in place for the project and staff are in compliance. These include time keeping, tracking of leave, sick days, absence, personnel employment records, and other human resources actions

Required Qualifications

Master’s degree in Business Administration, Public Administration, Finance, Accounting or relevant field
Certified Public Accountant (CPA) or equivalent current certification
At least 12 years of progressively responsible experience in accounting and finance; prior experience with USAID funded projects required
At least 10 years experience in successful financial and administrative management of international projects of similar scope and size, ideally in Francophone West Africa. Experience with regional and/or multi-country initiatives is a plus.
At least five years of direct supervisory experience of professional and support staff
In-depth knowledge of USG cost principles, including USAID regulations, GAAP accounting rules and grants contract management
Demonstrated experience organizing resources and establishing priorities
Subcontract or subagreement financial management experience, with international and local partners
Knowledge of financing mechanisms – contracts and grants and their relevant terms and conditions
Experience developing and/or implementing finance and accounting policies, procedures and systems
Excellent verbal, written, interpersonal, and presentation skills in French and professional working proficiency in English. West African local language skills are a plus.
Experience hiring and supervising personnel
Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with donors, host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector
Excellent skills in training, facilitation, team building, and coordination
Ability to coach, mentor and develop financial and administrative capacity of project staff
In depth knowledge financial software applications, databases and spreadsheets, including QuickBooks Enterprise, and Microsoft Office
Ability to travel internationally 40% of the time

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Jhpiego

Our History

Responding to the Changing Needs of Women and Families Worldwide

Since its founding in 1974, Jhpiego has been innovating to save the lives of women and families worldwide. From the first day, Jhpiego has been asking the question: How can we make lifesaving services available and accessible to the people who need them—all over the world?

Dr. Theodore M. King, an early innovator and champion for women’s health, was the moving force behind the founding of Jhpiego, an affiliate of Johns Hopkins University. In the early 1970s, King recognized the need to make physicians, nurses and administrators from developing countries aware of reproductive health breakthroughs, such as laparoscopy (a procedure used to inspect internal reproductive organs for infertility or to provide contraception by closing off the fallopian tubes) and modern contraceptives. Originally known as the Johns Hopkins Program for International Education in Gynecology and Obstetrics, the organization was funded through the United States Agency for International Development (USAID). Under King’s leadership, as a founder, trustee and later president of Jhpiego for 14 years, the organization conducted a steady stream of programs throughout the developing world.

How Did We Get from There to Here?

Early on, Jhpiego established itself as a leader in reproductive health training. Beginning in 1974, Jhpiego held training sessions on family planning/reproductive health for doctors and nurses in the USA In 1979, Jhpiego started its first in-country training programs in Tunisia, Brazil, Kenya, Nigeria, Thailand and the Philippines. From 1987 through 2004, Jhpiego conducted three global Training in Reproductive Health Projects, funded by USAID. Beginning in 1993, Jhpiego published learning materials on long-acting family planning methods.

Over the years—to respond more effectively to the needs of individual countries—Jhpiego became increasingly field-based and established its first field office in Kenya in 1993. Today, Jhpiego has field offices in more than 30 countries worldwide. Similarly, Jhpiego’s programming areas have expanded to meet changing needs in the field. In addition to family planning and reproductive health, Jhpiego now has expertise in maternal and child health, infection prevention and control, HIV/AIDS and infectious diseases.

Jhpiego’s work has also expanded to address reproductive health policy and guidelines and to support health systems strengthening. For example, in 1996 in Brazil, Jhpiego launched a performance and quality improvement approach, now known as Standards-Based Management and Recognition (SBM-R), which has since been implemented in 30 countries. SBM-R empowers health workers and facilities to improve the performance and quality of their services by providing them with the tools and methods they need to make decisions, solve problems and innovate at the local level.

Innovations in Training Methods and Technologies

In 1986, Jhpiego pioneered a competency-based training (CBT) approach that emphasizes learning by doing. CBT focuses on how the participant performs and promotes the trainer’s ability to encourage learning. Jhpiego also introduced the use of anatomic models for “humanistic training.” To minimize risk to clients, learners first practice on models until they achieve competency. In 1995, a clinical training skills manual—the cornerstone of Jhpiego’s training approach—was published. Using a systematic “training of trainers” approach, Jhpiego has created a global network of qualified physician, nurse and midwife trainers.

As early as 1984, Jhpiego collaborated with the University of the West Indies to deliver reproductive health courses, via satellite, to six islands in the Caribbean. In 1987, Jhpiego sponsored a global meeting on reproductive health education and technology with the World Health Organization (WHO) and introduced computer-assisted instruction to simulate clinical situations in several of its US-based courses. In 1995, ReproLine, an online source for reproductive health information, was launched. Today, Jhpiego continues to explore new learning technologies: mobile phones in Afghanistan, a computer-based learning management system in Ethiopia, computer-based training in Ghana, a distance learning program in Zambia.

Practical Solutions for Low-Resource Settings

Since the 1992 publication of its international reference standard Infection Prevention for Family Planning Service Programs, Jhpiego has been at the forefront in promoting evidence-based practices that can protect health care professionals, staff and clients from potentially life-threatening infections. To this end, Jhpiego has tested and introduced practical, low-cost infection prevention procedures that can be implemented effectively in settings with limited resources.

In developing countries, cervical cancer remains the leading cause of cancer deaths among women. In 1995, Jhpiego began research with the University of Zimbabwe to find a low-cost alternative to the Pap test that could make cervical cancer prevention a reality in low-resource settings. Based on the results of this research, Jhpiego helped form the Alliance for Cervical Cancer Prevention in 1999 and received funding from the Bill & Melinda Gates Foundation to expand its cervical cancer program. Since that time, Jhpiego has developed and piloted the single visit approach in which women are screened and treated during the same visit.

In 1995, Jhpiego began addressing HIV/AIDS and its integration with family planning services. Six years later, Jhpiego began work in HIV voluntary counseling and testing with a USAID-funded project in Jamaica. In 2002, Jhpiego received its first funding from the U.S. Centers for Disease Control and Prevention (CDC) for work in HIV/AIDS and, the following year, developed a global learning package on prevention of mother-to-child transmission of HIV—with CDC, WHO and university partners—to enable global scale-up. Also in 2003, Jhpiego began work on male circumcision for HIV prevention in Zambia. In 2008, Jhpiego developed a global learning package on male circumcision for HIV prevention with WHO and UNAIDS.

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Infection Prevention and Control Temporary Staff

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Overview

This position is contingent upon award from USAID. West African nationals, especially native French speakers, are strongly encouraged to apply.

Responsibilities

Ensure accurate financial, contractual and administrative reporting of the project compliant with Jhpiego and USAID’s rules and regulations, and terms and conditions of the award
Oversee day-to-day coordination of financial activities ensuring cost efficiency
Maintain and administer an on-site financial accounting and bookkeeping system (QuickBooks) required to assure the integrity and effective performance of financial operations and prepare monthly reports
Manage all sub-grants, ensuring compliance and reporting of sub-awardee, and building their capacity as needed
Ensure that Jhpiego human resources and administrative procedures are in place for project
Oversee project’s day-to-day cash needs, payments, procurement, contracts, sub-grants, reviewing/processing invoices, district office start-up, operation systems, policies and procedures, consultant payments
Provide guidance to project team members regarding the financial requirements of the project and office operations in compliance with USAID, Johns Hopkins University, and Jhpiego procedures and policies
Lead the development, monitoring, and review of project budgets; review monthly financial analysis and budget vs. expense reports to determine reasonableness of variances and take appropriate actions, as required
Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management and maintenance of office inventory
Facilitate the work of external audits and ensure that financial records are properly maintained and readily available during audits
Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting
Contribute to developing work plans and annual budgets for project activities and local office costs
Ensure that USAID resources are appropriately directed to project priorities and are in line with project work plans
Provide financial reports, including pipeline analysis, quarterly project reports, as requested by the donor
Mentor, support, supervise and manage a team of highly qualified staff and align their efforts in concert with project goals to ensure rapid and sustainable results
Ensure that Jhpiego human resources and administrative procedures are in place for the project and staff are in compliance. These include time keeping, tracking of leave, sick days, absence, personnel employment records, and other human resources actions

Required Qualifications

Master’s degree in Business Administration, Public Administration, Finance, Accounting or relevant field
Certified Public Accountant (CPA) or equivalent current certification
At least 12 years of progressively responsible experience in accounting and finance; prior experience with USAID funded projects required
At least 10 years experience in successful financial and administrative management of international projects of similar scope and size, ideally in Francophone West Africa. Experience with regional and/or multi-country initiatives is a plus.
At least five years of direct supervisory experience of professional and support staff
In-depth knowledge of USG cost principles, including USAID regulations, GAAP accounting rules and grants contract management
Demonstrated experience organizing resources and establishing priorities
Subcontract or subagreement financial management experience, with international and local partners
Knowledge of financing mechanisms - contracts and grants and their relevant terms and conditions
Experience developing and/or implementing finance and accounting policies, procedures and systems
Excellent verbal, written, interpersonal, and presentation skills in French and professional working proficiency in English. West African local language skills are a plus.
Experience hiring and supervising personnel
Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with donors, host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector
Excellent skills in training, facilitation, team building, and coordination
Ability to coach, mentor and develop financial and administrative capacity of project staff
In depth knowledge financial software applications, databases and spreadsheets, including QuickBooks Enterprise, and Microsoft Office
Ability to travel internationally 40% of the time

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