The International Organisation for Migration (IOM) is a dynamic and growing inter-governmental organisation, with 166 member states. IOM is committed to the principle that “humane and orderly migration benefits migrants and society”. Established in 1951 and now active in over 440 field locations worldwide, IOM works with partners, government and civil society to promote international cooperation to address operational challenges of migration and mobility, assist in the search for practical solutions to migration problems, and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people.
IOM seeks to appoint a Regional Finance Assistant / Specialist to be based in Pretoria.
Vacancy/Reference Number: VNROSA2017/01
Position grade: GS-5 (UN Salary scale for General Service Employees)
Duration: Fixed term, 12 months with possibility of extension
Under the overall supervision of the Regional Director for Southern Africa and direct supervision of the Senior Regional Resource Management Officer (SRRMO), the incumbent will be responsible to support the Regional Office and Country Offices in the Region on Financial, Accounting, Internal Controls and some Administrative functions.
Responsibilities:
- Prepare accounting transaction reports (vouchers) pertinent to the Regional Office and ensure that supporting documents and other requirements are complete; follow-up with relevant staff as necessary
- Perform settlements of the travel expense claims for all staff members in the Regional Office; coordinate with respective staff member to verify the accuracy and ensure completion of the claims and supporting documents
- Verify invoices and ascertain that the equipment, supplies or services they refer to were duly received or provided before proceeding with payment request
- Assist in maintaining the Regional Offices accounts, including entering of payments, receipts and non-cash vouchers in the accounting system
- On a monthly basis, assist Country Offices (COs) in the Region in the month-end closure of accounts and produce financial reports for submission to relevant units. Also, review monthly sustainability report and provide feedback with analysis
- Assist in clearing vendor accounts regularly and follow-up closely with staff members in the region on settlement of advances
- Assist in the timely and accurate payroll processing of smaller Missions in the Region and ensure proper documentation with regards to payroll
- Assist in monitoring the implementation of internal controls in Country Offices in accordance with the Organisation’s established policies and procedures, including prevention of fraud and mismanagement
- Assist to the country offices in the preparation of financial reports and budgets, as needed and assist in the preparation of periodic regional financial reports and analysis of financial results
- Assist in the preparation of budget performance reports; analyse variances between approved budgets and actual expenditures and bring to the attention of the supervisor any material discrepancies
- Assist in preparing the yearly mission budget package
- In coordination with the Regional HR/ITC Officer; assist in providing support to RO and COs with respect to facilitation of learning activities and other HR functions as well as ITC Asset Inventory
- Provide general support to the Resource Management team in the absence of other colleagues in the Unit
- Perform other related duties as assigned
Requirements:
- University degree in Accounting, Finance or a related field from an accredited academic institution with three years of relevant professional experience
- Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage
- Experience working in financial management with responsibilities for accounting, reporting, budget, treasury and financial analysis
- Experience with internal control assessment, internal and/or external/project audits
- Knowledge of International Public-Sector Accounting Standards (IPSAS) is an advantage
- Experience in computerised accounting systems (including SAP)
- High level of computer literacy (MS Office Word, Excel and Outlook)
- Candidate should be highly motivated, with dynamic personality and the ability to work under pressure to meet deadlines
Competencies:
- Accountability – takes responsibility for action and manages constructive criticisms
- Client Orientation – works effectively well with client and stakeholders
- Continuous Learning – promotes continuous learning for self and others
- Communication – listens and communicates clearly, adapting delivery to the audience
- Creativity and Initiative – actively seeks new ways of improving programmes or services
- Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
- Performance Management – identify ways and implement actions to improve performance of self and others.
- Planning and Organising – Effectively applies specialised knowledge of logistics and procurement to timely source goods and services; plans work, anticipates risks, and sets goals within area of responsibility;
- Professionalism – displays mastery of subject matter; effectively applies knowledge of relevant financial discipline; develops / follows internal control procedures to prevent fraud and mismanagement; ensures application of institutional financial policies and guidelines; advocates incorporation of financial considerations into processes and procedures
- Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
- Technological Awareness – displays awareness of relevant technological solutions;
- Resource Mobilisation – establishes realistic resource requirements to meet IOM needs
- Technical – Effectively applies knowledge of relevant financial discipline; Develops / follows internal control procedures to prevent fraud and mismanagement; Ensures application of institutional financial policies and guidelines; Advocates incorporation of financial considerations into processes and procedures
To apply, submit your letter of motivation, updated CV, copy of ID and complete IOM Personal History Form (PHF which can be downloaded from our website: http://southafrica.iom.int) to [email protected] and quote ‘Reference Number – VNROSA2017/01’ on the subject line.
IOM is committed to a diverse and inclusive environment.
External and internal candidates are eligible to apply for this vacancy.
For the purpose of the vacancy, internal candidates are considered as first- tier candidates.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered.
In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
Incomplete applications will be rejected.
Only shortlisted candidates will be contacted.
Enquiries in respect to the job description and application may be directed to the same email address.
More Information
- Job City Pretoria
