The main purpose of the Proposal Development and Reporting Coordinator position is to coordinate project and donor proposals and ensure efficient grants administration for consortia led by NRC, including timely and quality reporting.
Duties and responsibilities
Documentation and Reporting
- Prepare reports for donors, partners, government on program progress, ensuring all reporting requirements of donors are delivered on time and in a quality manner
- Support the Head of Programme Support Unit and BRCiS Programme Manager by responding to information requests, drafting success stories, and monitoring and reporting on the impact of the various core competency programs
- Ensure quality of program writing, including program activity plans, reports and informal updates
Program Quality
- Maintain program files and ensure copies of donor concept notes, proposals, contracts and reports are correctly filed
- Ensure that all programme staff and partners and are aware of requirements and conditions of grant agreements and contracts, through the use of grant opening/mid/closing meetings and other methods
- Ensure that grant coordination systems and processes are successfully implemented across the life of the grant. Ensure that key controls are in place to support effective management of the funding portfolio and compliance with the donor requirements
Program Development
- Contribute to program design to ensure standards are met
- Support the Head of Programme Support Unit and BRCiS Program Manager with the development of strategy and/or position papers
- Work with programme teams and partners to draft concepts and proposal
- Ensure that the parts of the budget related to program outputs correspond with the proposal narrative before submission for review
Communications and Representation
- Develop and implement communications strategy in conjunction with the Head of Programme Support Unit and BRCiS Program Manager
- Ensure compliance with all donor/organizational communications initiatives
- Facilitate information sharing among internal and appropriate external audiences
- Carry out tasks on a need basis in agreement with the Head of Programme Support Unit and BRCiS Program Manager
Qualifications
- University degree in project management
- At least 5 years of relevant experience within field of expertise
- Relevant experience from project management and grants coordination in the humanitarian sector
- Experience from working with humanitarian and development donors
- Good understanding of donor rules and regulations
- Skills and experience in report and proposal writing
- Strong analytical skills (data and financial)
- Excellent written and oral communication skills in English
- Above average computer skills
Personal qualities
- Strong communication, coordination and interpersonal skills
- Ability to mediate in high-stress scenarios with competing interest
- Planning and delivering results
- Managing resources to optimize results
- Influencing
- Handling insecure environments
We can offer
Refer to the Job Description for more details on this role
Contract Period: 12 months renewable subject to availability of funding
Salary/Benefits: National Grade 7 as per Kenya Salary Scale
Travel: 40%
***Females candidates are encouraged to apply*** NRC may be required to verify the identity of its partners and employees to check they have not been involved in illegal activities. NRC reserves the right to use electronic screening tools for this purpose.
More Information
- Job City Nairobi
