Resources Management Officer (DDR) 131 views0 applications

Position Title : Resources Management Officer (DDR)

Duty Station : Addis Ababa, Ethiopia

Classification : Professional Staff, Grade P2

Type of Appointment : Fixed term, One year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 22 August 2019

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Bahamas; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti; El Salvador; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic

Republic (the); Libya; Marshall Islands; Micronesia (Federated States

of); Montenegro; Namibia; Nauru; Palau; Papua New Guinea; Paraguay; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission and the direct supervision of the Head Resources Management Officer (HRMO) and in close coordination with Programme Coordinator (DDR) and collaboration with relevant units in the IOM mission in Addis Ababa, and in close coordination with relevant units at IOM Headquarters, MAC, PAC and the Regional Office in Nairobi, the successful candidate will be responsible and accountable for coordinating and monitoring the budgetary, financial, human resources and administrative functions of the Disarmament, Demobilization and Re-integration (DDR) Programme in the Mission.

Core Functions / Responsibilities:

1. Provide administrative support in monitoring and overseeing the financial management for all activities of the DDR Programme including the oversight of financial expenditure and accountability; and undertake preliminary financial analysis of all activities for the Missions.
2. Provide input for donor financial reports in accordance with IOM regulations and established procedures.
3. Review assets and other financial reports prepared by the Mission, bring issues or anomalies to the attention of the supervisor, and provide information and guidance to the relevant units in the Missions on the appropriate application of internal controls and processes.
4. Under guidance from the Head RMO and jointly with the DDR Programme Coordinator prepare programme budget revisions for submission to donor whenever needed.
5. Regularly review SAP postings done by the Mission and provide guidance on corrections/adjustments if necessary.
6. Draft requests for funding instalments to the donor and verify that funding is received in accordance with donor agreement.
7. Monitor budget control and analyze variances between budget and actual expenditures based on the donor agreement.
8. Inspect payroll versus the mission DDR programme budgets, ensuring that salaries are correctly allocated to project and consistent with IOM’s projectization criteria.
9. When necessary, undertake travel to fields to assist Resource Management teams in the field and to provide guidance on the application of IOM rules and regulations and that donor requirements are followed.
10. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Finance, Accounting, Public Administration, Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Experience in management, humanitarian and complex project implementation, liaison with governments and international agencies;

• Practical experience in IOM administrative and financial management, budget monitoring, cash management and internal control procedures; knowledge of IOM finance, procurement and HR procedures and rules;

• Experience in providing direct assistance or definitive hands-on experience with refugees, asylum seekers and other beneficiaries;

• Experience with project implementation, scheduling and deployment of resources;

management experience in the field of humanitarian assistance;

• High level of computer literacy, in particular, experience in computerized accounting systems

and software; knowledge of MS Office specifically EXCEL; knowledge of IOM accounting systems, software and procedures (SAP a distinct advantage);

• Previous work experience in the region an advantage.

Languages

IOM’s official languages are English, French and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of French and/or Spanish is an advantage.

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.